Each academic unit of the University authorized to initiate and recommend promotion and tenure shall formulate a systematized and reasonably detailed statement of the internal procedures to be employed by that academic unit in determining its recommendations. Where substitutive norms under Section 302.04(2) are recognized by the academic unit, the statement shall delineate the quality and nature of the activities that may be substituted for scholarship.
Such statement shall be submitted to the Office of the Provost for its information; and the unit shall promulgate the statement to all of its Regular Faculty.
Revisions of such statements may be effected and promulgated from time to time by an equivalent procedure, as the originating unit may deem appropriate.
Members of the University Committee have articulated dilemmas faced by their colleges when hiring faculty in highly competitive areas during late spring and early summer. In some cases, these individuals did not become available until late spring when the regular search process has ended. Moreover, when hiring these individuals for endowed chairs or as department chairs, conferral of tenure is often a consideration. In the experience of the college representatives, serious conflicts can surface as follows:
a. In some cases it is difficult for candidates to obtain teaching evaluations from their administrative files;
b. The colleges are competing to attract these individuals and do not wish to unduly burden them;
c. External reviews of scholarship are often necessary but difficult to secure in timely fashion, and
d. There is usually pressure from the dean to hire the individual.
In view of these issues, the University Committee determined to recommend a process to the Provost. After considerable discussion, Committee members noted that, in addition to an established research record, Marquette University requires better teaching than might otherwise be required at institutions conferring tenure. The University Committee therefore outlined the following process for hiring candidates at advanced rank with tenure:
a. A dossier must be prepared for the candidate, either by the Associate Dean of the college, the department chair, or the chair of the local promotion and tenure committee;
b. The candidate must provide a complete curriculum vitae as part of that dossier;
c. Apart from the candidate’s curriculum vitae, the dossier must contain supporting evidence concerning teaching, research and service. Though the dossier need not be inclusive of the wide variety of materials otherwise supplied to the University Committee as part of the regular promotion and tenure process, the supporting materials should be commensurate with the evidence usually provided for promotion to the particular rank sought:
i. Teaching evidence can include student commentary on teaching scores, an indication of teaching awards, letters from students or peers, a presentation before interested faculty where teaching competence can be demonstrated, or some combination thereof;
ii. Research or scholarship evidence can include external reviews, journal rankings, an extramural funding record, reference letters from other scholars who are noted in the area, membership in learned societies where membership is achieved only through recognized research, and graduation rates for doctoral or masters candidates, or some combination thereof;
iii. Service contributions should be acknowledged and noted;
d. The dossier must be submitted to the department and college promotion and tenure committees, consistent with individualized college procedures (some colleges have only one committee), which committees normally will vote on the candidate;
e. A recommendation to hire at advanced rank with tenure must issue from a majority of the departmental and college promotion and tenure committees;
f. The dean of the particular college must append his or her recommendation to hire the candidate;
g. The entire file must be submitted to the Provost, who will make a recommendation to the President.
It was the consensus of the University Committee on Faculty Promotions and Tenure that the candidate’s burden to supply these materials can be alleviated if the advertisement clearly requires that candidates supply evidence of these criteria at some point in the hiring process. It was a further consensus that the University Committee need not be involved in this process. However, it is critical that the local or departmental committee be involved in the final stages, as noted.