ARTICLE III -- Meetings

Section A

The Annual Organizational Meeting of the Committee On Staff shall be held the third Thursday in May.  Written notice shall be sent to all members, including those who were members prior to such meeting and those newly elected to the Committee On Staff, at least one week before such meeting.  At a time in the meeting to be indicated by the Chairperson, newly elected members shall join the Committee On Staff and those whose term of office expires at the meeting shall leave the Committee On Staff.  The new members and the continuing members shall elect officers for the following year.

Section B

The Secretary shall record a calendar of dates for regular meetings.  The meetings shall be held on the third Thursday of each month unless otherwise changed by the Chairperson and agreed to by the committee as a whole.

Section C

The Chairperson shall call Executive Meetings –

1. when so decided by the Executive Committee;
2. at the requests of the Chairperson (or a Executive Committee member);
3. at the written request of any six (6) members of the Committee On Staff

Section D

The Committee On Staff shall normally conduct its business in meetings open to all support staff.  All support staff employees are welcome and encouraged to attend meetings.  The Committee may provide non-members of the Committee On Staff the opportunity to speak at such meetings if such non-members submit to the Chairperson, in writing, an item to be placed on the Agenda one week prior to the meeting.  The Committee On Staff may in any particular case decide to conduct its business in executive session at which only its members may be present.

Section E

A simple majority (6 members) of the Committee On Staff shall constitute a quorum for any meeting of the Committee On Staff whether regular or

executive.

Section F

The Chairperson shall set the agenda of all meetings including those held in executive session.

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