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Reservations

Space reservations are accepted from 8 a.m. to 5:30 p.m. Monday through Thursday and 8 a.m. to 5 p.m. on Friday. To make a reservation, call us at (414) 288-7202 or stop by room 245 of the the Alumni Memorial Union.

Your reservation remains tentative until you provide us with all setup information and obtain any necessary approvals. As soon as you do, we will send you a written confirmation. All reservations are subject to university operating and rental policies.

Approval is required from the recognized head of the sponsoring department or recognized student organization. For events that involve a fee, university users must provide a complete account number. Non-university-sponsored users are required to provide a 75 percent down payment on the space to confirm it (see confirmation agreement).

To ensure space availability, make your reservations early. Reservations are subject to space, room and equipment availability. Room assignments are subject to change.

Whenever possible, observe the following minimum guidelines:

 

Event/meeting needs Lead time
Minor setup required Two working days
Food service menu requirements 10 working days
Custom Menu Requests 15 working days
Guest Count Guarantee Three working days
Ballroom, Weasler, Marquette Place, Varsity or major building areas 10 working days
Technical or non-technical personnel required 10 working days
Beyond stated operating hours 30 days (and approval of
AMU director or designee)
Outdoor areas, rain sites 15 working days

 

If you must cancel, please let us know as soon as possible so your space can be made available for another group's use.

Equipment

A wide variety of state-of-the-art audiovisual and other specialty equipment is available. Upon request, a complete inventory listing may be obtained from the Event Management Office. It includes equipment such as television monitors, DVD players, VCRs, data projectors, laptops, slide projectors, overhead projectors, film projectors, laser pointers and many types of microphones.

To ensure equipment availability, please reserve audiovisual and any other special equipment at least 10 working days before your event.


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