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Frequently Asked Questions

1. All student employees must be processed for employment through the Student Employment Services Office prior to starting work.
2. Prior to the release of the Salary Authorization, a valid completed I-9 Form must be submitted for approval along with a copy of the student's Social Security card and Drivers license. International students must receive authorization from the International Office before completing the I-9 form in the Student Employment Services office.
3. International Students must obtain a Social Security number before payroll will issue a paycheck.
4. Students needing a new or replacement Social Security card may apply for one at the Social Security Administration and will then be approved to work for 21 days. Students must take their new Social Security card to the Student Employment Services Office within 21 days or face automatic termination.
5. Prior to the release of the Salary Authorization , students must sign and submit an OSHA information receipt form.
6. All students must complete a W-4 form for tax purposes. International students must complete an Alien registration form in addition to the W-4 form.
7. Students whose paperwork (completed and signed Salary Authorization and time sheet) is not at the Payroll Office by the Monday following a payday will not have a check issued for that pay period. A late charge may be billed to the department for manual check(s). In order for the student to be paid, the department must first submit the salary authorizations to the Student Employment Services Office, who will forward the paperwork to payroll. Time sheets should be submitted to Payroll directly.
8. The 2003-04 academic year Work-Study Program begins August 21, 2003 and ends on May 13, 2004. No academic year Salary Authorizations should have an ending date that extends past May 13, 2004.
9. Work-Study students must be enrolled for 6 credits per semester as undergraduates.
10. Work-Study students may continue employment after exhausting their Work-Study amount provided the employer is willing to pay 100% of the student's earnings. These additional earnings will not jeopardize the student's current financial aid award.
11. International students must be enrolled for 12 credits per semester as undergraduates.
12. Student Employment Services recommends that students work no more than 20 hours per week during classes. Students may never work more than 40 hours per week.
13. Students being paid from a grant account must first have their salary authorization signed by the comptrollers office.
14. All student paychecks are delivered to the department a student works for. Off-campus Federal Work-Study students pick up checks at Student Employment Services, 1212 West Wisconsin Avenue, Room 415.
15. If a student has more than one job, all wages will be included in one paycheck and it will be delivered to first place of employment. No student employee wages are applied to the bill at the Bursar. All wages earned are paid to the student in a bi-weekly check.

Questions?