Role of Director of Graduate Studies
All queries regarding students' status in the history program, all requests for information about any facet of the program, and any appeal processes should begin with the Director of Graduate Studies (DGS). The DGS is also the official academic advisor for all graduate students although, as soon as possible, Ph.D. students will identify and rely on the chairs of their DQE committees/dissertation directors as their primary advisors on matters related to course work and other elements of their graduate career as soon as possible. All students registering for classes must first meet with the DGS during the advising period preceding CheckMarq registration. The DGS is also the second reader for all M.A. essays, signs all continuous enrollment forms, and must approve any independent study courses (see below) and requests for extensions of time for Ph.D. students.
Although these guidelines describe the central policies and practices of the History Department's graduate program, circumstances and situations will no doubt arise that are not covered by this document. These unforeseen exigencies should be brought to the attention of the DGS, who will work with the student to resolve them.
Role of Chair of History Department
The chair will provide aid and advice to graduate students in the event of emergencies or during an extended absence by the DGS. The chair will also serve as the point of last appeal within the department for disputed grades or other academic issues.
Role of Administrative Assistant
The assistant to the chair is not a secretary, but the administrator of the history office, whose responsibilities include much of the paperwork, budgeting, and scheduling that occurs in the department. Ph.D. students entering the job market can also establish credential files with the Assistant to the Chair. After Ph.D. students have scheduled their comprehensive examinations and dissertation defenses, they should notify the assistant to the chair, who will notify the graduate school and prepare the necessary forms.
Role of the Graduate Committee
This is a standing committee of the history department that sets policy regarding the graduate and undergraduate programs and, upon the request of the DGS, acts as an advisory board on admissions and financial aid decisions and on individual personnel and academic cases.
Role of the Graduate School
The graduate school is the point of contact for many of the technical facets of graduate study, including: application issues; continuing and new financial aid; information regarding housing and student loans; paperwork related to employment; registration procedures; and graduation applications, deadlines, and procedures.
The Department Chair should be contacted with questions regarding:
The Director of Graduate Studies should be contacted with questions regarding:
The Administrative Assistant should be contacted with questions regarding:
NOTE: TAs and RAs may use departmental printers only for work related to their official responsibilities (i. e. printing out lecture outlines, study guides, grade sheets, etc. for TAs; printing out bibliographies, etc., for RAs).
In order to provide a simple and coherent dossier for Ph.D. students applying for jobs, the history department maintains credential files—vitae, letters of recommendation—and will send them on request to prospective employers.