Graduate students in history are responsible for completing certain forms which must be submitted to the Graduate School and the History Department as they progress through the program. All current and incoming students should be aware of the following forms and their deadlines (all of which may also be found in the Graduate Student Handbook):
- All students on teaching and research assistantships should fill out the Renewal Form by February 15th every year!
- The Doctoral Program Planning Form should be filled out under the supervision of your advisor, and submitted to the Graduate School by the end of your first year of doctoral study.
*You may find that you will adjust/amend the course of study mapped out in your planning form. If so, fill out the Amendment Form as needed.
- Students of European History are also required to successfully complete their Foreign Language Examination by the end of their first year. Students are responsible for coordinating this exam with the pertinent faculty member, or through the Department of Foreign Languages. The faculty member who oversees your language examination should verify that you have passed by placing a signed letter in your file in the History Department.
- Foreign Language Examinations for Americanists must be completed by the end of your second year, however you are encouraged to fulfill this requirement as soon as possible.
- Doctoral Qualifying Examinations should generally be completed by the end of your second year. Your advisor is responsible for the necessary forms upon successful completion of your DQE, however you should check to see that the following forms will be submitted on your behalf:
- The DQE Evaluation Form (copy should be placed in your department file before being sent to the Graduate School)
- DQE Chairperson's Summary Form (copy should be placed in your department file before being sent to the Graduate School)
- Advancement to Candidacy Form If you do not receive a formal letter from the Graduate School verifying your advancement to candidacy within one month of passing exams you should contact their offices.
- You must also complete your one-semester Dissertation Seminar during this year. Your advisor and the DGS must approve this course and provide the necessary registration information.
Ph.D. students will generally be entering their candidacy during their third year after successful completion of their DQE. Though each student's schedule will vary, be aware of the following requirements:
- Complete your Dissertation Outline Form in the first semester of your third year. This should be done in conjunction with your dissertation supervisor, and copies should be placed in your department file before submission to the Graduate School. You will receive an approval notice from the Graduate School once your paperwork has been reviewed by them.
- While working on your dissertation, you must complete twelve dissertation credits (two semesters of six credits). You will not be permitted to graduate without completing these credits! Be sure to see the Director of Graduate Studies to get your course information and permission number.
- Some candidates may spend their third or fourth year working on a Teaching Fellowship. Students who are awarded a Teaching Fellowship should enroll for their twelve dissertation credits during their two semesters of teaching.
- Third and fourth year students may also be nominated to apply for research fellowships, including the Smith Family Fellowship, Raynor Fellowship, and the Arthur J. Schmitt Fellowship. Be aware that these fellowships will not cover the cost of dissertation credits, so plan to complete those under alternative funding options.
- Now is also a good time to bring up the issue of outside funding opportunities with your advisor. Remember, even if you are funded through an internal fellowship, you can still apply for and accept most outside funding. Contact the DGS with questions.
Fourth Year and Beyond:
- Once you have completed your twelve dissertation credits, you must register for continuous enrollment during all remaining semesters.
Print the continuous enrollment permission form and fill it out in conjunction with the Director of Graduate Studies (who will give you your course info and permission number). After you send the form to the Graduate School, you must use your permission number to register on Checkmarq. Continuous Enrollment may be on part time or full time status, so meet with the Director of Graduate Studies as soon as you know your dissertation credits are complete.
- Forms needed for completion of your dissertation:
- Comply with the Dissertation Checklist used by the Graduate School.
- Announcement of Public Defense of your Dissertation must be submitted to the Graduate School no later than four weeks prior to the scheduled defense date!
- Dissertation Approval Form (Check with your supervisor to see if you should bring a printed copy to your defense)
- Publishing Form
- Survey of Earned Doctorates
- Application for Graduation You cannot graduate unless this application has been completed by the deadline. (The due date for this form varies each semester, so please be aware of the deadline for the semester in which you plan to graduate!)
If you have questions that have not been addressed here, please consult the Graduate School's General Forms List for Graduate Students or the History Department's Steps to a Ph.D.
- The Masters Planning Form should be completed in conjunction with the Director of Graduate Studies by the end of your first semester of study.
This written examination will focus primarily on assessing narrative knowledge, but will also ask you to demonstrate an understanding of historiography consistent with the M.A. Degree. You will be tested on one major and one minor field, and examiners are assigned each year. Please be sure to schedule a meeting with your examiners in the fall to determine what will be expected of you.
- Comply with the Thesis Checklist when finalizing the paper you will use for your Master's Essay
- Submit your Master's Essay along with the signed Approval Form to the Graduate School. These are generally due in the third week of April, so you should submit the essay to your reader no later than the end of March!
- Complete your Application for Graduation. You cannot graduate unless this application has been completed by the deadline (The due date for this form varies each semester, so please be aware of the deadline for the semester in which you plan to graduate!)