ACCEPTABLE DATA STORAGE USE

IMPORTANT UPDATE:
As of May 22, 2017, these guidelines are being revised.

Use of OneDrive for Business must comply with all university policies, in particular the Acceptable Use Policy and the Information Sensitivity Policy (restricted to campus). The following table provides a guideline for the appropriate data use cases for OneDrive for Business.

Data Type OneDrive for Business Appropriate? Notes
Student Coursework Yes  
Faculty and Staff Work Documents Yes  
Public Information Yes  
Student Records Yes  
University Personnel Records Yes Records containing sensitive PII are not acceptable. See “SSNs, Passports, Driver License, and other sensitive PII.”
Research Data Yes Some data may not be appropriate, check with your sponsor prior to use.
ePHI or other PHI/medical Records Yes

Note.

SSNs, Passports, Driver License, and other sensitive PII No  
Financial Account Numbers (Bank Account, Credit Card) No  

 

RISKS AND BENEFITS OF ONEDRIVE FOR BUSINESS

This page highlights key risks and benefits and provides a framework for acceptable Office 365 and OneDrive for Business use for university data. This assessment is for Office 365 and OneDrive for Business and does not extend to Outlook/Exchange/Lync online. Learn more about how Microsoft protects university data.

Risks:

Benefits:

Back to OneDrive for Business Home

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