See also the SharePoint 2013 Frequently Asked Questions.

For site usersSharePoint 2013 logo

  1. What browser can I use with SharePoint 2013?
  2. How is navigation different in SharePoint 2013?
  3. What is the Focus on Content button?
  4. What’s new concerning document libraries? What’s the new way to create a new document in a document library?
  5. What's the new way to upload a document?
  6. What’s the new way to share, rename, checkout, download, or delete a document?
  7. Does a SharePoint user need to have Microsoft Office installed to view and edit Office files?
  8. Where is the recycle bin?
  9. How can I keep track of my sites and documents?
  10. What does it mean when I follow a person on SharePoint?
  11. What is Newsfeed?
  12. Can I manage my profile that is visible to other users?


For site owners

  1. Where are Site Actions and Site Settings?
  2. How do I create a new subsite?
  3. Where do I access permissions?
  4. What are the "Get started with your site" buttons?
  5. How do I customize my site with a theme and a logo?
  6. What is an app and how do I add an app?
  7. How do I check who has access to a document or folder?
  8. How do I improve navigation on my site?
  9. How do I edit a SharePoint page?
  10. How do I add a Web Part, like a list of documents in a library, to a SharePoint page?
  11. What site templates are no longer available?
  12. What is the site collection recycle bin?

For site users

  1. What browser can I use with SharePoint 2013?
    Improved browser compatibility

    SharePoint 2013 works best with Internet Explorer (version 8 or higher) or the latest version of Google Chrome, Mozilla Firefox or Apple Safari. Viewing SharePoint on a smart phone or other mobile device has been optimized. Learn more about SharePoint browser support.
  2. How is navigation different in SharePoint 2013?
    SharePoint has a simplified look with new links at the top right of the screen. The navigate up button has been removed.
    • Click Follow to bookmark a site and then access the sites you are following by clicking Sites.
    • Find what you're looking for quickly by clicking in the Search this site box and entering a query.
    • Use the back button on your browser.

      New links at the top of the SharePoint web page
  3. What is the Focus on Content button?
    Users can toggle between Full Screen view that shows the ribbon and a view where they can focus on content.

    Click the Focus on Content button for full screen view
  4. What’s new concerning document libraries? What’s the new way to create a new document in a document library?
    In the Shared Documents library, click new document to generate a new document, new folder or to upload a file.

    Click new document for a new file, folder, to upload a file.

  5. What’s the new way to upload a document?
    • Users can simply drag and drop a file or folder into the library right on the web page.

      Drag files here.

      Then, release the mouse button to place the files in this location.


      Drag and drop files in the space that opens.
  6. What’s the new way to share, rename, checkout, download, or delete a document?
    • The drop down arrow beside a document title no longer shows. Click the ellipsis beside a document title to display options like Open, Share, Follow.

      Click ... > SHARE.
    • The Share link makes it easier to share content with other users and to check who you are currently sharing with.
    • Click the ellipsis ... again to show more options

      Click ... then ... again for more options.
    • A menu opens where you can click Edit Properties to rename, Check Out, Download a Copy, Delete, and more:

      View and edit document, checkout and delete.
  7. Does a SharePoint user need to have Microsoft Office installed to view and edit Office files?
    Office Web Apps provides updated versions of Word Web App, Excel Web App, PowerPoint Web App, and OneNote Web App. These allow users to open documents on various devices, like any browser enabled mobile phone or a tablet or iPad, to view and edit files without needing to have Microsoft Office installed on the device. A preview opens in the browser. Click Edit in Word Web App and the app opens with the ribbon and its tabs. This updated version allows users to view tracked changes and to add, view and reply to comments. Office Web Apps display a preview of document content when a user rests over a search result in SharePoint.

    Learn more about Office Web Apps and how they work with SharePoint 2013
  8. Where is the recycle bin?
    Click the gear icon (top right) > Site contents > Recycle Bin.
  9. How can I keep track of my sites and documents?
    • To follow a site, navigate to the site > Follow (top right.) Click Sites (top right) to see a list of sites you are following.
    • To follow a document, click the ellipsis ... next to the document title > Follow. Click Newsfeed to see a list of the documents you are following.
    • When you follow a site or a document, you will receive alerts when they get updated.
  10. What does it mean when I follow a person on SharePoint?
    If you follow people on SharePoint you will see updates for the activities they have decided to share with you. You set options for sharing updates of your activities in your profile. You will get an alert when a person you are following follows someone new.
  11. What is Newsfeed?
    Newsfeed gives you quick access to the people, documents, sites and tags you are following.
  12. Can I manage my profile that is visible to other users?
    On any SharePoint site, click your name (top right) > About me to update your profile.

    Click Your name (top right), click About Me.
    Your profile page opens.

    Click Blog to begin your own blog.

    Click Blog on the left pane.

    Click Share to share this blog with other site users.


For site owners

  1. Where are Site Actions and Site Settings?
    Site Actions has been removed from the top left of the SharePoint window. Site owners can access site settings and permissions by clicking the gear icon (top right) > Site settings.
  2. How do I create a new subsite?
    Click Site Contents on the left navigation pane (or click the gear icon > Site Contents) > new subsite.

    Click
  3. Where do I access permissions?
    Click the gear icon (top right) > Site Settings > Site Permissions under Users and Permissions.
    OR
    Click ellipsis ... beside a document or folder > Share and check who has access to the document or folder. Select a permission level for sharing and send a personalized email invitation to people you invite to contribute, read the document or have full control of it.

    See who shares the document and invite other users.
  4. What are the "Get started with your site" buttons?
    "The Getting started with your site buttons for managing the site allow you to share the site, add a calendar, list, or library.
    To add this web part, click Page > Edit Page > Add Web Part > Media and Content > Get started with your site.
  5. How do I customize my site with a theme and a logo?Click "What's your style?"

    Apply a theme to customize the color, font, site layout and background images of your site. Click What's your style on the Get started with your site buttons.

    To add a logo, click Your site. Your brand. on the Get started with your site buttons.
    Click





  6. What is an app and how do I add an app?
    New document libraries, Calendar, Contacts, Wiki, Discussion Board, Links, Surveys and other lists and are now added as Apps. To add a new app like a document library or a list, click the gear icon > Add an App.
  7. How do I check who has access to a document or folder?
    Navigate to the folder or document title. Select a permission level for sharing and send a personalized email invitation.
    • Click ellipsis and click Share.
    • Click Show Options and select a permission level.

      Choose a permission level.
  8. How do I improve navigation on my site? Click Edit Links on the navigation pane (left.)
    • Site navigation has changed. There is no longer a navigate up button. To help users navigate, add links to the top link bar and left navigation pane.
    • Depending on the site template, click Edit Links on the Quick Launch (left) or the top link bar.

      If Edit Links does not show on the top link bar, click the gear icon > Site Settings > Navigation. Under Global Navigation, select Structural Navigation. Click OK.

    • Add drop down menus to the top link bar so that users do not need to scroll right if you have several sites listed on the top link bar.
  9. How do I edit a SharePoint page?
    Click the Page tab > Edit. Enter text and you can format it using the icons on the ribbon. Drag and drop webparts to rearrange them. Use the pull down arrow to the right of a web part to edit, delete or minimize it.
  10. How do I add a Web Part, like a list of documents in a library, to a SharePoint page?
    Click the Page tab > Edit > the Insert tab on the ribbon > Web Part. A page opens with the web parts you can add. To add a list of documents to the page click Documents > Add (bottom right.)

    Click Insert > Web Part > Document.
  11. What site templates are no longer available?
    • The Document Workspace site template is no longer available. In place or this, use the Team Site template and edit it by adding the Documents web part to the Site's SharePoint page.
    • The Meeting workspace template is no longer available. Existing meeting workspaces continue to function, but it is not possible to create new ones. Use OneNote to take notes and share them on a SharePoint team site.
  12. What is the site collection recycle bin?
    Site owners now have access to the Site Collection Recycle Bin. You can now permanently delete or restore items that users on your site have put in the recycle bin.

    Click End user Recycle Bin items.

For further information, contact the IT Services Help Desk.

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