Using EndNote Bibliographic Software with MARQCAT

What is EndNote?

EndNote is a database management software package which allows you to store and organize bibliographic references. Bibliographic records from many library catalogs (including Marqcat ) and many library databases (such as Medline, Proquest, ERIC, PsycInfo, ATLA Religion Database, WorldCat, etc.) can automatically be transferred into EndNote.  This automatic process alleviates having to type references in manually.  

EndNote also has the ability to work with your word processor;  as you type your research papers, EndNote can automatically create bibliographies and  footnotes/endnotes (in a variety of citation styles: APA, MLA, etc) from its stored list of references.

Finally, EndNote also has the ability to search specific library catalogs and databases via its own Z39.50 interface. This allows for immediate transfer of records into EndNote.

For more information about the EndNote software, go to EndNote's web site at:  http://www.endnote.com. EndNote offers a 30-day trial of their software which can be downloaded from the Internet.  Go to the following URL if you wish to request a trial:  http://www.endnote.com/endemo.asp    If you wish to purchase the software, be aware that there is an academic discount for students/faculty/staff.  The software can be ordered from the Marquette University  BookMarq or from the producing company, ISI or from an academic software dealer such as Academic SuperStore.

MARQCAT AND ENDNOTE

There are two ways to download records from Marquette University Libraries' Marqcat online catalog and add them to an  EndNote library:

1. Z39.50 Access to Marqcat

   Use EndNote software to search Marqcat and automatically place the records into an EndNote library. (Note: You must have EndNote currently on the same PC that you are using to search Marqcat and you must also have added or created a connection file for Marqcat.  Easy step-by-step instructions are listed below.)

2. Exporting Saved Records from Marqcat into an EndNote library.

   Export the records from Marqcat, save them to a file, and then use the import feature of EndNote to add the records to an EndNote library.  This method is useful if you are searching Marqcat at a PC which does not have EndNote on it or if you prefer to use the more powerful searching interface that Marqcat offers.   You will be able to take the file containing saved Marqcat records and be able to later transfer the records into a new or previously existing EndNote library.

1.  Using EndNote Software to search Marqcat via the Z39.50 Interface

It is possible to search Marqcat using the EndNote software.  This makes use of EndNote's Z39.50 searching interface which allows for easy addition of Marqcat records to an EndNote library.

However, in order to search Marqcat with the EndNote software, you must have a Marquette Connection File added to your EndNote software.  This is easy to do and there are two ways to add this connection file to your EndNote software:

Option 1. Download the "Marquette.enz" connection file (Click here to download) and follow the detailed instructions in adding it to your EndNote software.  

(NOTE:  The "Marquette.enz" file  is ONLY for use with the Windows version of EndNote.   If you use the Macintosh version of EndNote, you will need to follow the instructions as listed under option 2.)

Option 2.  Create the "Marquette.enz" file manually and add it to the EndNote software.  Instructions are provided below.

Instructions for Option 1:  Download the Marquette File Connection from Marquette University Libraries' Web Site and add to your EndNote software.

Click here to download the Marquette.enz file.

Click on the "Save" button.

Save the "Marquette.enz" file into "Connections" folder (within the endnote folder).

Click on the Connections folder and you will see a pop up screen similar to the one below:

Click on the "Save" button found in the right hand bottom corner.  This will save the "Marquette.enz" file to the EndNote/Connections folder.

Instructions for Option 2:  Create the "Marquette.enz" file manually.  (This is recommended if you are not able to download and add the Windows "Marquette.enz" above as outlined above.)

Go into your EndNote program.  From EndNote's top menu, click on the Edit option.  Move your cursor to Connection Files option.  Click on the New Connection option.

On the following screen that pops up, click on the Connection Settings option that appears on the left hand side of the screen.

Type in the following information just as you see it in the following graphic:

Next, click on the Search Attributes option that is on the left hand side of the screen.

Type in the following information, just as you see it on the following graphic:

After typing in the above information, click on File from EndNote's top menu and then, click on Save As.  Name the file:  Marquette.  (Note:  EndNote will automatically provide the ".enz" ending to the file name.)

You have now finished creating and saving the necessary "Marquette.enz" file to EndNote so that you can begin searching Marqcat withEndNote's Z39.50 software interface and begin directly importing records into an EndNote Library!

Connecting to MARQCAT

Once you have gone through the above steps (for either Option 1 or Option 2) , you can then connect to and search Marquette's online catalog with Endnote's Z39.50 software interface.  To do this:

Click on Tools from Endnote's top menu.

Go to Connect, and then choose, the option Connect...

Go through the list and find Marquette.  Highlight the Marquette option and click on the Connect button.

The following screen should now pop up and you should now be able to search Marqcat by either author, title, subject or keyword.  There are two search boxes.  You can choose to use just one search box (for example, searching by an author name) or you can combine terms using BOTH search boxes (for example, searching by an author name in one box and searching by title in the second box.)

Below is an example search in which any Marqcat records containing the words "women" AND " armed forces" in the subject headings field will be retrieved.

Note:  You must manually click on the "AND" button (found in between the two search boxes) if you wish to find records where BOTH terms are listed in the records.  The default is set to "OR."  If "OR" is selected, then you will retrieve any Marqcat records which contain EITHER term.

A pop up screen then comes up informing you as to how many Marqcat records the search found.   In this case, there were 83 Marqcat records.

To transfer these records into EndNote, click on the OK button.  The following screen shows the beginning portion of the individual records.  Note the "Copy All References To  ▼"  button in the upper right hand corner of the following screen.   Clicking on the ▼ allows you to save the records to a New Endnote library or to a previously existing one.

In the above screen, the records will be saved to a NEW EndNote library.  In the file name box, give your file a name and be sure to KEEP the .enl extension in the file name.  (Note:  EndNote library files are identified by the .enl extensions.)

You can choose to copy ALL the records into the EndNote library, or you can choose to highlight ONLY the records you wish to include in the EndNote library.

2.  Importing Saved Records from Marqcat into an EndNote library.

For ANY questions about these directions please stop by or call the Memorial Library Reference Desk at 288-5998.  You could also contact me directly via my phone number (288-5998) or via E-mail.