Mailing Tips: Dos and don’ts

Do:

• Use Mail Services request forms to indicate how you want your mail sent (First Class, Certified, Bulk, UPS and so on).

• Contact Mail Services to obtain request forms whenever you are in short supply.

• Request special pick-ups for large campus or outgoing mailings.

• Always identify the department name and account number to be charged on your mail form.

• Keep campus mail separate from metered mail.

• Sort large campus mailings by department and rubber band each department separately.

• Keep foreign mail separate from domestic mail.

• Use rubber bands or tape to attach the Mail Services request form to your mail.

• Overlap the mail flaps on unsealed letters.

• Keep all mail facing the same direction.

• Always seal overstuffed or large packages that cannot be sealed by meters.

• Request special service, delivery confirmation and insurance on valuable items.

• Send excess campus envelopes back to Mail Services for redistribution.

Don’t:

• Mix campus with metered or stamped mail.

• Attach a form to each piece of a multiple-piece mailing.

• Use paper clips to attach mail forms (they fall off and jam mail meters).

• Enclose hard metal or binder clips in your mail, which may damage or destroy postage meters.

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