Office of the Registrar and colleges transfer evaluation process

When the Office of the Registrar (OTR) receives an official transcript for a current student:

1. OTR checks ImageNow for a External Transfer Course Request form and if not in ImageNow, the courses/credits will be reviewed and awarded by the established equivalent in CTS or TES. Students will be sent an email informing them of the policy and decision. If no equivalent is in CTS/TES the course will be reviewed, as described below.

2. If an External Transfer Course Request is in ImageNow the Academic Records Specialist (ARS) will:

3. The TES Registrar will:

4. The ARS will:

After credit has been posted to a student's record, the student will be listed on the OTR query; MU_CTS_POSTED_CREDITS. This query lists the names of students who have transfer credit posted to their records. The query can be run as often as the college offices deem necessary, best practice would be to run the query a minimum of once a week and use it to adjust awards as needed (e.g. 2 for 1 course evaluations).

**University Core of Common Studies course decisions cannot be adjusted.
**No adjustments can be made to courses that were not pre-approved with the External Transfer Course Request Form.
**If a change is made to the award, the College will notify the student.


Contact the Office of the Registrar

Mailing Address
Office of the Registrar
P.O. Box 1881
Milwaukee, WI 53201-1881

Phone: (414) 288-4000
FAX: (414) 288-1773