2005 Reallocation and Cost Avoidance = $915,000
Listed below are the activities that occurred during FY 2005 to reallocate funds or avoid costs.
PrintWise - Final Implementation (Technology) = $400,000
Program benefits include over 70% reduction in printing volume, elimination of abuse, reduction of waste, re-education and modification of campus printing habits, increased service and quality, introduction of color printing, wireless printing from laptops, as well as printing for personal desktops in the residence halls and for Virtual Private Network users. Financial benefits include controlled costs as well as cost savings/avoidance. Based on the comparison of estimated printing volume with and without a print management system, the university avoided a substantial addition in printing costs.
Web Redesign - Phase 1 (Technology) = $100,000
Marquette's website, a vital component of the University's outreach, changed its look and feel in October. The new 500-page site was jointly created by the Office of Public Affairs and IT Services rather than contracting it to an outside firm. New software purchased by the University has allowed existing staff the ability to effectively and efficiently change and implement the new web pages on an as needed basis.
Visitor Parking Fees (Operations) = $60,000
Introduced to assist with the repayment of the bond issued to build the new parking structure on Wells Street. Visitor parking revenue was expected to contribute $80,000 each year for debt service. All forecasts have been realized and, in fact, have been exceeded, “saving” budget capacity.
Computer Replacement Program (Technology) = $80,000
Implementation of a centrally funded computer replacement plan resulted in substantial savings through combined purchasing of equipment. Additional savings were realized in the installation, maintenance, and disposal of the equipment.
Flat Screen Computer Monitors (Technology) = $21,000
Based upon the determination that flat-screen monitors consistently use less electricity than traditional computer monitors when the screen is either “sleeping” or active, the University put in place a program to replace current computer monitors with flat-screen technology. As a result, this year alone 350 computer monitors within campus labs were replaced with flat-screen monitors.
Purchasing Contracts (Operations) = $127,000
Service contracts were evaluated for preferred vendors in waste removal, copiers, apparel, etc.
Graduate Student Internal Audit Assistance (Personnel) = $20,000
Marquette combined student’s classroom knowledge with practical work experience by utilizing graduate accounting students to assist with the University internal audit functions. This collaboration also reduced the need for external audit services.
Internal Audit Services (Personnel) = $107,000
Marquette has not been able to fully review internal controls annually due to budget constraints. The hiring of an internal auditor, for the same available budget dollars, enables the university to comply with regulatory mandates and consistently review internal controls. The equivalent services purchased externally would have required additional funds.