2007 Reallocation and Cost Avoidance = $429,700
Listed below are the activities that occurred during FY 2007 to reallocate funds or avoid costs.
Printing Reductions (Publications/Printing) = $26,500
On-line Schedule of Classes - The Office of the Registrar has replaced the printed Schedule of Classes report with an on-line version. The on-line version is searchable, providing additional usability for students and advisors. It is also continually up-to-date since any changes to the schedule are continuously made to the on-line Schedule of Classes. Master Fee Schedule Printing - By implementing an electronic distribution of Master Fee Schedule the Bursar’s Office was able to reduce printing costs.
Undergraduate Housing Plan (Operations) = $300,000
After a comprehensive review of ways to expand freshman and sophomore residence hall housing, the university recommended the conversion of the Abbottsford to a freshman/sophomore residence hall. This conversion was completed over two summers and added 112 spaces for first and second year students for Fall 2005 and a total of 221 spaces by Fall 2006. The conversion of the Abbottsford produced sufficient additional on-campus housing for all freshmen and sophomores, without extending the lease of South Hall or utilizing residence hall lounge space to house freshman and sophomore students.
Imaging for University Advancement (Publications/Printing) = $5,000
The implementation of central file imaging in University Advancement has resulted in savings of $30,000 over the last six years through disencumbered office space and avoidance of purchasing additional file storage. This project has also contributed to increased efficiencies and effectiveness within this department.
Accounts Payable Checks (Operations) = $10,000
Accounts Payable began issuing checks once a week rather than twice a week. As a result, an annual savings of $2,000 and an annual productivity enhancement of $8,000 were recognized.
Data Backup System (Technology) = $45,000
IT Services converted the data center backup system to Data Protector. The former backup system, Legato, cost approximately $50,000 per year and the new system is only $5,000 per year.
Telecom Phone Circuits (Technology) = $43,200
IT Services performed an analysis of all the phone circuits in use at the university. Six circuits that were used to deliver long distance service to the residence halls were cancelled because this service is no longer offered to students. As a result, savings of $3,600 per month were recognized.
Community Campaign (Technology) = PRICELESS
Quality Enhancement - University Advancement adopted a cabinet focus to this annual campaign and also moved the employee giving form online. The number of participants rose from 352 the prior year to 616 in this fiscal year and contributions increased from $142,000 to $168,000. Despite start-up costs for the online form, the cost per participant decreased, as did the cost per dollar raised. Increased annual giving and budget savings are expected in year two of usage with the online mechanism.