2009 Reallocation and Cost Avoidance = $713,231
Listed below are the activities that occurred during FY 2009 to reallocate funds or avoid costs.
On-line Course Evaluations (Technology) = $15,700
A budget comparison for annual costs revealed that switching to CourseEval resulted in significant savings in vendor fees and in hours of MU staff time. Savings in the first year was $15,700 with an additional savings of $8,000 expected in the second year. This process not only resulted in cost savings but proved to be more convenient for students.
Admissions Big Book/MiniBook (Publications/Printing) = $55,500
These two publications are tools for recruiting prospective students. Through a closer scrutiny of how these individuals are best informed, the number of publications was reduced.
Residence Hall Phone Removal (Technology) = $102,000
All residence hall phones were removed. Cell phone ownership had made the landlines unnecessary. An emergency phone was placed on each floor. A phone was left in the apartments for the buzz in feature, but they cannot dial outside of campus.
2009 Office Supply Swap (Operations) = $9,500
One of our preferred office suppliers helped facilitate the reallocation of $9,500 of unused office supplies throughout campus. In support of earth day on April 22, departments dropped off unused supplies and were able to "shop" for free and pick up supplies that could be used in their areas.
Financial Aid Imaging (Technology) = $15,000
The Office of Student Financial Aid (OSFA) and IT Services joined forces to convert thousands of documents into scanned images that make it simple and convenient for OSFA employees to call up a student’s file with just a few clicks on the computer.
Purchasing Contracts (Operations) = $108,000
The Purchasing Department closely scrutinized contracts coming to term in 2009 for savings and cost efficiencies.
Reduction of Christmas Cards (Publications/Printing) = $3,800
The group affected by this cost reduction was called by phone by the University Advancement staff and students to thank donors for their past support of Marquette and to wish them Merry Christmas. This actually provides an additional "touch" to our donors and has been very well received.
Financial Reports (Technology) = $30,000
The financial reports were created and distributed via the standard reporting tool. This allowed the elimination of a legacy reporting tool.
Casualty Insurance Premium Savings (Insurance) = $301,131
Through the efforts of the Office of Risk Management, working with the Director of Environment, Health & Safety and the employees in Facilities Services, Residence Life and the work of many from our departmental units, a safer campus environment has resulted. Putting these components in place set up an opportunity to negotiate a much more favorable casualty insurance coverage plan.
Broker Representation (Insurance) = $12,500
The broker representation for Delta Dental and EBC has been eliminated as of December 31, 2008. Savings of $6,250 were realized during FY’09 and annual savings thereafter will be $12,500.
Reduced Staffing at Events (Operations) = $33,900
Fewer University Advancement staff attended university events than in previous years.
Reduction of Staff Conference Travel (Operations) = $26,200
Fewer staff participated in conference travel.