Manual for Students and Agencies

Multidisciplinary Internship

Department of Social and Cultural Sciences

Marquette University

Marquette University

Department of Social and Cultural Sciences

Lalumiere Hall

P.O. Box 1881

Milwaukee, WI 53201-1881

Phone: 414-288-6838

Fax: 414-288-6444

Revised Fall, 2006

Department of Social and Cultural Sciences

Marquette University

Table of Contents

Goals of the Multidisciplinary Internship..................................................................................................................................... 4

Structure of Internship..................................................................................................................................................... 4

Roles and Responsibilities of the Faculty Coordinator ............................................................................................. 5

Prerequisites for Internship............................................................................................................................................. 5

Student Grading................................................................................................................................................................ 5

Criteria for Selection of Field Instruction Agencies.................................................................................................... 5

Criteria for the Selection of Agency Supervisors........................................................................................................ 6

Responsibilities of MU Internship Coordinator.......................................................................................................... 6

Responsibilities of the Student...................................................................................................................................... 6

Responsibilities of Agency Supervisor........................................................................................................................ 7

Guidelines for Addressing Problems in the Internship............................................................................................................... 8

Addressing Problems....................................................................................................................................................... 8

Termination Process/Unsatisfactory Grades................................................................................................................ 8

Involuntary Termination from Internship..................................................................................................................... 8

Grievance Procedures for Internship............................................................................................................................. 9

Sexual Harassment Policy................................................................................................................................................ 9

Reporting Sexual Harassment......................................................................................................................................... 9

Agency Forms................................................................................................................................................................................. 10

Agency Registration...................................................................................................................................................... 11

Student Internship Agreement..................................................................................................................................... 12

Agency Evaluation of Student Midterm..................................................................................................................... 13

Agency Evaluation of Student Final........................................................................................................................... 14

Agency Evaluation of Internship Process Overall.................................................................................................... 15

Multidisciplinary Internship Program Agreement .................................................................................................................... 16

Student Forms................................................................................................................................................................................. 19

Internship Application................................................................................................................................................... 20

Student Evaluation of the Internship.......................................................................................................................... 21

Verification of Field Work Hours.................................................................................................................................. 22

Student Reference Request Form................................................................................................................................. 23

Internship Confirmation Form....................................................................................................................................... 24

Department of Social and Cultural Sciences

Marquette University

Multidisciplinary Internship

Goals of the Multidisciplinary Internship

A. To provide our students with the opportunity to experience the realities of working in placements related to their field of interest.

B. To help students integrate the knowledge from their respective majors into practice at a beginning professional level.

C. To help students develop interpersonal skills and life skills to assume the responsibilities of positions related to their field of interest.

D. To provide students with the opportunities to share their experiences with other interns in a multidisciplinary environment.

Structure of Internship

A. Coordinator - Faculty coordinator will be responsible for coordinating both the student placements and the seminars.

B. Students will spend a minimum of 10 hrs./wk. in a selected community agency.

C. The internship coordinator will conduct the seminar for interns across disciplines. The overall goal of a faculty-directed seminar is to help interns integrate the knowledge gained from their internship.

1 All students will register for one of the following: SOWJ 193, CRLS 193, SOCI 193 or ANTH193. The seminar will consist of weekly one two-hour meeting. The subjects to be covered include, but are not limited to: internship expectations, student, faculty and site-supervisor expectations, learning objectives, ethical concerns (e.g. confidentiality) and professional boundaries, safety concerns, sexual harassment, professionalism/professional demeanor, and how to communicate more effectively with supervisory staff and clientele, challenges encountered at their placement, and how to prioritize and organize activities. Choice of topics may be guided by student interest or need. Weekly journals may be reviewed. Guest speakers may also be used. Students will be required to do final presentations.

2. Credit hours: The internship would be three credits (10 hrs./wk. + 2 hrs. of seminar for a total of 140 hours). Some agencies may require additional hours as a condition of accepting an intern, but 3 credit hours are the maximum credited granted.

3. All interns are required to attend the seminar.

4. Expected Faculty/Student Ratio will be one faculty to 20 students.

5. Students taking 2 semesters: These students will spend 2 contiguous semesters at the same agency. The seminar will be the Advanced Seminar CRLS 194, SOCI 194, SOWJ 194, ANTH 194.

6. Only three internship credits can be counted toward CRLS, SOCI and ANTH majors.

7. Students may, with permission from the Internship Coordinator, do an internship with a department faculty member acting as supervisor. In these situations, the faculty member must agree to take responsibility for supervising the student, the student must obtain placement through the Internship Coordinator, all internship paperwork must be submitted to the Internship Coordinator before a grade is given. All agencies must have a contract with the University.

Roles and Responsibilities of the Faculty Coordinator

A. The Internship Coordinator will review all applications for an internship to ensure that students meet the necessary criteria (e.g. grade point, class standing, interdisciplinary element).

B. The coordinator will conduct an initial interview with all prospective interns to discuss potential placements.

C. All internships must be approved and confirmed by Intern Coordinator.

D. Monitor, develop and maintain relationships with internship sites.

E. Conduct weekly internship seminar.

F. Responsible for assigning grades in consultation with agency supervisors.

H. Consult with legal counsel to maintain agency contracts and other legal requirements

Prerequisites for Internship

A. Senior Standing

B. Declared major

C. G.P.A. = 2.50

D. Evidence of preparation for Internship as documented in the student application.

Student Grading

A. Satisfactory/not satisfactory (S/U grading)

B. Criteria to be used to grade the student

1. Agency evaluation forms

2. Syllabus requirements.

Criteria for Selection of Field Instruction Agencies

A. The agency must consider and be able to provide for the education of undergraduate Social Welfare and Justice, Sociology, Anthropology, and Criminology and Law Studies students to be valid agency services, and provide the time and space necessary for student education.

B. The agency must provide opportunity for students to interact meaningfully with regular staff members and agency clients.

D. Agency must allow opportunities for students to develop contacts with appropriate related agencies.

E. Both the agency and Marquette Internship Coordinator must agree on the selection of the agency supervisor for the student.

Criteria for the Selection of Agency Supervisors

A. The agency supervisor must have a genuine desire to supervise a student and be able to meet with the student on a regular (weekly) basis.

B. The agency supervisor must understand the objectives of the course and be committed to providing the student with experiences that will enable the student to gain the competencies appropriate to the entry level of professional practice.

C. The agency and agency supervisor must provide opportunities for the student with a valid experience and opportunities to demonstration various practice skills.

Responsibilities of MU Internship Coordinator

A. The Internship Coordinator arranges and approves all student field placements

B. The Internship Coordinator provides the MU Internship Handbook for Agency Supervisors and Students, and is responsible for developing and maintaining all materials included in this handbook.

C. The Internship Coordinator will help arrange a written learning contract between student, agency supervisor at the beginning of each internship placement.

E. The Internship Coordinator will be available for consultation with the Agency Supervisor and/or student.

F. The Internship Coordinator will meet/talk with the Agency Supervisor to evaluate student performance.

G. The Internship Coordinator will instruct the Seminar class.

Responsibilities of the Student

A. The student will contact the agency supervisor 2 weeks before the semester begins at the beginning of the semester of placement, and tentatively arrange hours of placement which fit into the student=s academic schedule and are agreeable to his or her supervisor at the agency of placement. The student will begin the internship immediately according to this tentative schedule. The student will spend a minimum of 10 hours per week in the agency setting, a total of 140 clock hours for the semester

B. The student will participate in the development of a written student contract with the agency supervisor and internship coordinator at the beginning of the semester of placement.

C. The student will regularly maintain the days and hours agreed upon in this contract. The student will take responsibility to negotiate any necessary changes with the agency in advance; in the case of unforeseeable illness or emergency, the agency supervisor is to be informed as soon as possible; the student will make up any hours missed at times convenient to the agency supervisor. The agency supervisor must approve any schedule changes.

D. Student will perform all tasks to the best of his/her ability.

E. The student will take responsibility for recording approved learning activities at the appropriate places on the evaluation forms.

F. The student will be available for supervision with the agency supervisor and consultation with the Internship Coordinator.

G. The student will attend and participate in the Seminar and complete all assignments.

Responsibilities of Agency Supervisor

A. The agency supervisor will orient the students to the agency and help them understand the organization and structure, policies, and services of the agency.

B. The supervisor will assign meaningful, relevant experience to the student that will help him/her achieve the stated objectives of the course. These tasks should involve both oral and written skills and a variety of practice experiences of intervention.

C. The supervisor will orient the student to the special needs of consumers of agency services, and will orient the student to other available community agencies and services.

D. The supervisor will provide guidance and supervision to the student, and meet with the student on a regular, normally one-hour weekly basis.

E. The agency supervisor will meet in person with the Internship Co-ordinator and the student the first month for development of the student internship agreement.

F. The agency supervisor will contact the faculty if circumstances arise which warrant special discussion.

G. The agency supervisor has written evaluation forms ready for the faculty instructor for mid-term and final grades.

Guidelines for Addressing Problems in the Internship

Addressing Problems

Except, in the case of Involuntary Termination, the following steps should be taken to assist the student in achieving a successful internship.

A. Clarify goals and responsibilities of internship

B. Identify and inform students of any serious problem areas.

C. Discuss alternative methods to handle problem areas.

Termination Process/Unsatisfactory Grades

A.. If any problem continues, contact Internship Coordinator.

B. Written documentation in student evaluation forms should specify the problem areas and the steps required to resolve the problems.

C. If at the end of the semester, the student continues to function at an unsatisfactory level, the Intern Coordinator will assign the student an unsatisfactory grade.

D. Students who are unable to resolve identified problems and who cause significant disruption at the agency or within the seminar can be terminated from the internship.

E. Students are also responsible for consulting the Intern Coordinator if students face circumstances that affect their performance at their internship.

F. Students can also receive an unsatisfactory grade if they do not meet the requirements outlined in the syllabus of the Internship Seminar.

G. Students who have a grievance can follow the steps outlined in the Grievance Procedure.

Involuntary Termination from Internship

Students can be immediately (involuntarily) terminated from their internship if any of the following occur:

A. Evidence exists that shows the student’s conduct to be in violation of the Student Conduct Code published in the Marquette Student Handbook.

B. Evidence exists that shows that the student has engaged in conduct which significantly disrupts the internship, classmates, the essential functions of the agency or the safety of others.

C. The Internship Coordinator in consultation with the agency and the Department Chair will determine if an involuntary termination is necessary.

D. An involuntary termination may result in the student losing their oppportunity to participate in any internship.

E. Students who are involuntarily terminated from their internships will receive a grade of Unsatisfactory.

Grievance Procedures for Internship

Should a student have a grievance, there is a general policy for pursuing a student grievance.

A. The student should first discuss the grievance with the Internship Coordinator.

B. If the student is not satisfied with the way the grievance is handled by the Internship Coordinator, the matter should be taken to the Chair of the Department of Social and Cultural Sciences.

C. If the matter is not resolved at the previous levels, the student may then submit an appeal in writing to the Dean or Arts and Sciences.

D. Students who do not follow the steps outlined above will not have their grievances addressed.

Sexual Harrassment Policy

According to the Marquette University Sexual Harassment Policy (March, 1999), sexual harassment is defined, within the workplace for employees and/or within the academic and/or residential experience for students, as any unwelcome sexual advances, demands, requests for sexual favors, innuendos or any other verbal or physical conduct of a sexual nature when:

A. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual=s employment or education experience.

B. Submission to or rejection of such conduct by an individual is used as the basis for employment or educational decisions affecting such individual.

C. Such conduct is sufficiently severe and pervasive so as to alter the conditions of, or have the purpose or effect of substantially interfering with an individual=s work or academic performance by creating an intimidating, hostile, or offensive working or educational environment.

Reporting Sexual Harrassment

A. Document in writing the time, place, person, and action. Keep a written record.

B. Discuss with Agency Supervisor

C. Discuss with Faculty Internship Coordinator

D. Meeting will be held with the agency supervisor or their supervisor, and the Faculty Internship Coordinator

E. If resolution cannot be reached, the student will be removed from the placement with a grade of AS@ and an alternative placement will be sought.

Department of Social and Cultural Sciences

Marquette University

Agency Forms

We have most of these forms on this Web Site.

Please download the form(s) you need.

They can be faxed to 414/288-6444.

They can also be mailed to:

Marquette University

SOCS Internship Program

526 N. 14^th Street

Milwaukee, WI 53233

Or they can be emailed to:

deborah.crane@marquette.edu

Department of Social and Cultural Sciences

Multidisciplinary Internship Program Agreement

This Agreement is made by and between Marquette University (“Marquette”), located in Milwaukee, Wisconsin and [insert agency] (“Facility”), located in [insert city and state]. The participating institutions agree to cooperate in the conduct of educational activities as described below.

PURPOSE: The Department of Social and Cultural Sciences Multidisciplinary Internship Program at Marquette is comprised of a three-credit course which requires 2 hours in the classroom and the completion of 140 clock hours in an agency. Students are expected to attain competence consistent with entry level professional practice.

THE UNIVERSITY AGREES:

1. To refer for placement at the Facility only qualified students who have applied and been approved by the

Internship Coordinator.

2. To provide telephone, e-mail, and on-site visitation and consultation for all internship students by the Faculty Liaison and to be available for assistance as the need arises.

3. To provide the Facility a Field Manual containing descriptive information concerning the Marquette

objectives and outlines for the internship course, and copies of the learning contract.

4. To assign full responsibility for the internship grade to the Marquette Internship coordinator; a

recommendation, however, is generally requested of the supervisor at the Facility.

5. To inform each student that he or she is responsible for:

a. arranging an exploratory interview with the Facility and informing the Internship Coordinator of the

results in a timely manner.

b. following the administrative policies, standards, and practices of the Facility, including any health

regulations; and background checks.

c. following the Marquette University internship policies and procedures as outlined in the most recent

Marquette University Field Manual; and

d. maintaining confidentiality of information relating to the Facility’s clients.

THE FACILITY AGREES TO:

1. To provide the student with an orientation to administrative policies, standards, and practices that are

relevant to the internship.

2. To provide the student with internship experiences leading to competence at the beginning level of

professional practice.

3. To provide a Facility Employee for supervision of student learning at the Facility.

4. To communicate to the Marquette Internship Coordinator, as early as possible, any problems pertaining

to the performance by the student.

5. To provide the opportunity for its supervisors to participate in on-campus supervisors meeting at least

once a year.

THE UNIVERSITY AND THE FACILITY JOINTLY AGREE:

1. That students will be interviewed by the Facility prior to acceptance into internship at the Facility.

2. To comply with all applicable federal, state and local laws, regulations and ordinances. Both parties

specifically agree not to unlawfully discriminate against any individual on the basis of race, creed, color,

sex, religion, age, disability or national origin.

3. That the Facility may cancel the internship of any student whose performance is unsatisfactory. The

Facility will provide the student and the Department with a written justification for any such

cancellation. When possible, the Facility shall take reasonable steps to consult with the Marquette

Internship Coordinator prior to the cancellation of a student from the program.

4. That this agreement form is for a term of one year beginning on the date signed by an authorized Facility

representative. The agreement shall be automatically renewed for subsequent one year terms (August 15

to August 14 of the following year) unless terminated by either party. Either party may terminate this

agreement by providing ninety (90) days written notice to the other party. Notwithstanding termination

of this agreement, any student already enrolled and participating in the internship shall have the right to

complete his/her internship at the Facility unless the student’s internship is otherwise canceled pursuant to

terms contained herein.

5. That this Agreement is not a third-party beneficiary contract, and confers no rights upon any students or

employees of the parties.

6. That students are not employees of Marquette, the Department of Social and Cultural Sciences

multidisciplinary internship of the Facility, and are therefore ineligible to receive Workers’

Compensation or Unemployment Compensation benefits from either party. Further, Marquette faculty

are not eligible for coverage under the Facility’s Workers’ Compensation or Unemployment

Compensation insurance programs.

7. That Marquette shall indemnify, defend and hold harmless the Facility, its staff, agents and employees

from and against any and all liabilities, claims, losses, lawsuits, judgments and/or expenses, including

reasonable attorneys’ fees, arising, either directly or indirectly, from any act or failure to act by

Marquette, its faculty, students, agents and employees which may occur during or which arise out of the

performance of this Agreement.

8. That the Facility shall indemnify, defend and hold harmless Marquette, its faculty, students, agents and

employees from and against any and all liabilities, claims, losses, lawsuits, judgments and/or expenses,

including reasonable attorneys’ fees, arising, either directly or indirectly, from any act or failure to act by

the Facility, its staff, agents and employees which may occur during or which arise out of the

performance of this Agreement.

9. In order to protect against potential liability arising out of the activities performed under this Agreement,

Marquette and Facility each agree to obtain and maintain, in force and effect, insurance and/or self-

insurance, as set forth below. Marquette agrees to maintain professional liability insurance, and/or

equivalent self-insurance, with minimum limits of $1,000,000 per occurrence and $3,000,000 aggregate

for its participating students, faculty, employees and agents. Facility agrees to maintain professional

liability insurance, and/or equivalent self-insurance, with the aforementioned limits for its employees and

agents. Further, both parties agree to individually maintain comprehensive general liability (CGL)

insurance, and/or equivalent self-insurance, with minimum limits of $1,000,000 per occurrence and

$2,000,000 aggregate. Upon request, each party agrees to furnish to the other appropriate documentation

of financial responsibility.

10. This document shall be construed in accordance with the laws of the State of Wisconsin. If any term or

provision of this document shall be held illegal, unenforceable, or in conflict with any law governing this

document, the validity of the remaining portions shall not be affected thereby.

11. This agreement shall supersede any and all prior agreements, written or oral, between the parties

concerning this internship program. Further, this Agreement may be revised or modified only by written

amendment signed by both parties.

12 . Each person signing this Agreement warrants that he/she has full authority to do so and that his/her

signature shall bind the parties for which he/she signs.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement.

______________________________________ __________________

Authorized Facility Representative Date

______________________________________ __________________

Authorized Facility Representative Date

_______________________________________ __________________

Dean, College of Arts and Sciences Date

Marquette University

_______________________________________ __________________

Chair of Department of Social and Cultural Sciences Date

OGC 2/2003

Department of Social and Cultural Sciences

Marquette University

Student Forms

We have most of these forms on this Web Site.

Please download the form(s) you need.

They can be faxed to 414/288-6444.

They can also be mailed to:

Marquette University

SOCS Internship Program

526 N. 14^th Street

Milwaukee, WI 53233

They can be emailed to:

deborah.crane@marquette.edu

They can also be hand delivered to:

Lalumiere Hall 340

Marquette University

Department of Social and Cultural Sciences

Internship Application

THIS FORM MUST BE PICKED UP IN LALUMIERE HALL ROOM 340.

Complete the information, attach a resumé and return it to LL340. You will be contacted for an interview

Department of Social and Cultural Sciences

Marquette University

Student Evaluation of the Internship Agency

This form is on the web page as noted above.

Department of Social and Cultural Sciences

Marquette University

Verification of Internship Hours Worked

(Agency form may be copied and substituted)

This form is on the Web Site as noted above.

MAROUETTE UNIVERSITY
STUDENT REFERENCE REQUEST FORM

This Form is out on the web site as noted above

MARQUETTE UNIVERSITY

INTERNSHIP CONFIRMATION FORM

This Form is out on the web site as noted above