Exempt Employees Frequently Asked Questions

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My child’s school or daycare is closed. What options exist?

The availability of temporary alternative work arrangements will be based on college/business needs of the university, and in consideration of the essential functions required for specific jobs/positions. For consideration, an employee should complete the -19 Temporary Alternative Work Arrangement Request Form. Any approved arrangements will be made for a specific duration and will be periodically reassessed to ensure ongoing effectiveness and the ability to provide essential services to our students and university community. Alternatively, an employee may choose to use accrued vacation hours or their floating holiday if the work area is able to accommodate their absence from work. If the employee’s vacation/floating holiday balance has been exhausted, and/or if the work area is unable to accommodate their absence from work, the employee may request an unpaid leave of absence.

What if I can work but I have been asked to quarantine by Marquette’s Human Resources department or a Marquette designated healthcare professional due to exposure at work?

Individuals who are asked to quarantine due to exposure at work are encouraged to continue to work from home when appropriate. However, in cases where employees are unable to work from home, supervisors are to work with Human Resources to track this as COVID related pay.

What will happen if I have been screened at work and have been sent home for having COVID related symptoms?

Individuals who are asked to return home due to symptoms are asked to continue to work from home. Employees are able to supplement unworked time with vacation and/or floating holiday time as needed. Should vacation/floating holiday time banks be depleted, individuals may apply for an unpaid leave.

What should I do if I have been told by a public health official to self-isolate or self-quarantine?

Employees should complete the COVID-19 Employee and Student Voluntary Disclosure Form. Employees should also contact their immediate supervisor prior to the start of their shift to inform them of the quarantine. Remote work may continue during this time wherever possible. Employees are able to supplement unworked time with vacation and/or floating holiday time as needed. Once all accrued time off has been exhausted an employee may request additional time off by filling out the Supplemental COVID-19 Leave Form. If you become ill with COVID-19 symptoms, please complete a new COVID-19 Employee and Student Voluntary Disclosure Form and contact your supervisor.

 

I have a disability or a high-risk health condition that may impact my ability to perform my job as I normally have done so prior to COVID.

Employees with a disability, as defined by the Americans with Disabilities Act (ADA), or an underlying health condition who may be at increased risk of illness due to COVID-19, as defined by the CDC, can submit a request for temporary alternative work arrangements by submitting the COVID-19 Temporary Alternative Work Arrangement Request Form. Full documentation via the Medical Information Form is required in order to assess eligibility (except in the case of age). Any medical information provided to HR will be kept confidential per HIPAA. The availability of temporary alternative work arrangements will be based on college/business needs of the university, and in consideration of the essential functions required for specific jobs/positions. Temporary alternative work arrangements may or may not be fulfilled as requested. All arrangements will be made for a specified duration and will be periodically reassessed to ensure ongoing effectiveness and the ability to provide essential services to our students and university community.

I am currently working on campus and I feel uneasy about my risk of contracting COVID-19.

The health and safety of our university community is our top concern. Our medical and COVID-19 response teams have worked to ensure we are in compliance with all federal, state and local requirements to make sure proper health and safety procedures are in place. Employees should address their specific concerns based on medical guidance with their supervisor. Employees may contact their department head if they believe that their concerns are not being addressed.

If I am working remotely or on campus, and I become too sick to work from COVID-19, what should I do?

An employee who is absent due to illness must provide adequate notice of the absence to his/her supervisor. Such notice should take the form of a phone call or phone message or email to the supervisor at least one hour in advance of the start of the employee’s work schedule. Wherever possible, we encourage managers to work with their employees to find ways to work from home. Employees are able to supplement unworked time with vacation and/or floating holiday time as needed. Once all accrued time off has been exhausted an employee may request additional time off by filling out the Supplemental COVID-19 Leave Form.

What happens if I am sick and not working for three or more days, but it is not related to COVID-19?

Please contact the Human Resources department as individuals may be eligible for Family Medical Leave. This paperwork can be requested from humanresources@marquette.edu. Employees approved for FMLA will be eligible for short term disability benefits for any time missed. Once all paid time has been utilized, employees will be put into an unpaid status for the duration of the approved FMLA leave.

How do I care for my immediate family member with COVID-19 symptoms or to take my immediate family member with COVID-19 symptoms to the doctor?

Wherever possible, the employee will be expected to collaborate with their supervisor to determine alternatives to allow them to work their scheduled hours. In cases where it is not possible, exempt employees are able to use vacation time for any full weeks where no work has been performed. In cases where vacation benefits have been exhausted, employees may also request additional time off by filling out the Supplemental COVID-19 Leave Form. As always, employees should always provide updates on absences to his/her supervisor. Such notice should take the form of a phone call or phone message or email to the supervisor at least one hour in advance of the start of the employee’s work schedule.

How is immediate family defined in this policy?

Immediate family as defined by the Department of Labor includes children, spouse, or parent.

What if a member of my household has traveled to a location that requires them to self-quarantine, do I have to also self-quarantine?

We are following the recommendations of the Wisconsin Department of Health Services and the Centers for Disease Control. At this time if a member of your household is self-quarantined but does not have any symptoms, you are not required to self-quarantine.

I have a vacation planned, am I able to travel?

Marquette continues to follow all state guidelines regarding any need to quarantine. However, employees should be aware that should they travel, they may be asked to quarantine if they return with any symptoms. Supervisors can deny vacation time for travel during this time for employees who are critical for maintaining essential operations on campus.

How will vacation time be handled during the COVID-19 pandemic?

Employees can continue to request vacation time with supervisor approval. Remote or on-campus workers need time away or time to unplug from work. The current university vacation policy has not been changed. All employees, regardless of current pay status, continue to accrue vacation. Exempt employees will need to use vacation time prior to June 30, 2020 and the new fiscal year vacation allotment will be loaded into vacation banks on July 1, 2020. Any changes to the vacation policy are cost prohibitive and not financially viable at a time when the university’s resources are already limited.

Do I need a medical provider’s release to resume working after being out due to illness or self-quarantine?

  • Employees currently on an approved FMLA leave will need to provide a fitness for duty certification as directed through the FMLA process.
  • If individuals are out for self-quarantine or any COVID related absence that is not FMLA approved will need to meet the requirements as outlined by the CDC to return. Most recent updated advice can be found on the CDC website. If a Dr. has provided a note for you, please do bring that upon your return to campus.

What are the best practices to consider while working from home?

  • Designate “office” space – create a quiet place to concentrate and spread out.
  • Find an area in which work-related material can be stored and organized and secured.
  • If possible, adhere to the same work schedule that is followed on campus or work with your supervisor regarding alternative/temporary hours. You need to plan to be available during this time for co-workers, etc.
  • Communicate early, often and on a schedule. Communication can often be taken for granted when working on campus, since people can drop in or ask question informally. Working from home means that communication must be more formal and intentional.
  • Consider scheduling daily phone meetings to discuss progress on a project, check in with your colleagues or get updates.
  • Use technology to allow face-to-face interactions – this will allow all the nuances of communication to occur.
  • Anticipate interruptions and manage outside demands.
  • Establish rules or guidelines for yourself and your family members to make it clear that you are engaged on your job/work and not available for non-essential issues in the home.

Additional work from home resources are available.

Will my university healthcare plan cover medical expenses associated with testing for and treatment of COVID-19?

For those with coverage on one of Marquette University’s Health Plans and to support you during this challenging time, we intend to process covered COVID-19 testing claims without applying member cost sharing. For treatment, you will have the same coverage that is currently available for any emergency or non-emergency illness, subject to the normal deductibles, copays, coinsurance, or out-of-pocket amounts associated with your medical plan. For those on Marquette’s health plan, remember that you also have access to Teledoc. Licensed doctors are available 24/7 by phone or video. Teledoc.com or 1-800-TELADOC (835-2362).

What assistance is available to help me cope with the emotional impact of a COVID-19 outbreak?

The Employee Assistance Program (EAP) is a benefit for all Marquette employees and those in their household. EAP can be contacted 24 hours a day, 7 days a week, by calling 1-800-236-3231.

More information is on HR’s website. Additional resources are also available through the Faber Center.

Prevention Reminders

  • To prevent the spread of illness and viruses, members of the Marquette community are reminded to:
  • Wash your hands with hot water and soap for at least 20 seconds
  • Cover nose and mouth when you cough or sneeze
  • Properly dispose of used tissue
  • Avoid touching your face
  • Limit shaking hands and hugging
  • Regularly clean and disinfect frequently touched surfaces in your workstation/office and in your place of residence
  • Avoid close contact with ill individuals

Stay home from work if you are ill

Where can I find UPP 4-06 Attendance Non-Faculty Employees and UPP 4-08 Sick Leave Policy?

Where can I get updated information about Marquette’s response to COVID-19?

 

See also:

Human Resources FAQs