Human Resources FAQs

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What are the new timekeeping instructions?

In order to track non-exempt employee time accurately, supervisors are being asked to follow these EmpCenter Timekeeping instructions.  We will provide additional information on an as needed basis.

  1. Any hourly employee working remotely should continue to use EmpCenter to track their hours, clocking in and out any time they work.
  2. If an employee is being reassigned to a different department/college to work during this time, the employee will continue to use EmpCenter to track hours. As a supervisor, please add the following comment to the comment section: Reassigned hours to (name the department/college) due to COVID-19.
  3. If the employee is not reassigned to a different department and is not able to perform their normal work responsibilities remotely, it is the supervisor’s responsibility to add the employee’s normal hours to the timesheet by using the COVID-Non Worked pay code. The hours should mirror their normal work schedule. 
  4. If an employee works some but not all of their regular hours during the week, the employee should track their working hours via EmpCenter and the supervisor will enter the remainder of the weekly hours with the COVID-Non Worked pay code to keep the employee whole.
  5. If an employee is sick, sick hours should be used and the following comment should be entered: Sick during University COVID working period. If your employee has exhausted their sick accruals, please refer to the Supplemental COVD-19 Leave Form found at: https://www.marquette.edu/hr/.
  6. Supervisors are asked to review employee timesheets on a weekly basis, preferably every Friday, to verify the employee will remain whole and receive their normal pay every two weeks.
  7. VPN access is not needed to use the EmpCenter Timekeeping System.
  8. Normal processing schedule applies to all payrolls.
  9. Any questions regarding the timesheet entry should be directed to either Jen Burns, Director of Compensation or Julie Laubenstein, Payroll Manager. They will work with you to properly complete timesheets.

Do I need to have direct deposit?

Yes. All Marquette University employees (full-time, part-time, students, etc.) have payroll payments disbursed through direct deposit to the financial institution of the employee's choice. Direct deposit is available in any financial institution throughout the United States anxd Puerto Rico.

If you do not currently have direct deposit set up, please review the information here and sign up immediately.

As a staff or faculty member, am I able to work remotely?

Following the federal government’s guidance, faculty and staff will continue to work from home through Thursday, April 30, with only critical staff on campus to maintain essential operations. This date may be extended to align with future federal, state or city orders.

Deans, vice presidents and vice provosts have determined which faculty and staff are critical to be on campus to support our online teaching environment and our students living on campus. Deans, vice presidents and vice provosts have shared this information with their teams.

Faculty and staff employees who have been permitted to work from home will be paid during this period.

Information Technology Services has set up a dedicated website to provide resources for faculty and staff working from home.

What is the ammended sick leave policy?

Marquette University’s HR department has temporarily modified UPP 4-06 (Attendance Non-Faculty Employees) and UPP 4-08 (Sick Leave) as follows:

  • Suspending the requirement for a physician’s release to better accommodate an employee’s return to work following recovery from COVID-19. 
  • Allowing employees to care for a COVID19 affected immediate family member (immediate family as defined by the Department of Labor includes children, spouse or parent) without the requirement of applying for Family Medical Leave. These modifications will be in effect through the end of April 2020 (subject to change).

Does the extension of remote learning impact the work-from-home mandate?

Remote working continues for faculty and staff. The university will continue to monitor the situation and follow guidance from state and local authorities.

Can we still hire for open positions?

Our primary focus is our care and concern for existing faculty and staff. Only those positions that must be filled immediately due to operational continuity or that are targeted to be filled for the summer or fall 2020 semesters will be posted during this time.

Will this affect merit increases?

The university is pausing the previously communicated all-university merit increases that were planned to take effect during the 2020–21 academic year.

 

 

Non-exempt Employee FAQs

Exempt Employee FAQs

Student Employee FAQs