Human Resources FAQs

403(b) Plan FAQs

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When will university contributions to 403(b) plans be suspended?

The university contribution to 403(b) plans will stop as of July 1, 2020. Your contributions to your retirement plan(s) will not be impacted unless you choose to adjust them. Your statement, as of your July deposit, will no longer include the University Match.

What actions should I take?

The suspension of Marquette’s contributions to the 403(b) plan will take place automatically and you do not need to do anything. However, you may wish to review your retirement plan account and potentially adjust your own employee contribution. The IRS annual contribution limit on employee contributions to the 403(b) plans is $19,500 per year (for 2020). If you are age 50 or older, you may also be eligible to make “catch-up” contributions, up to an additional $6,500, in 2020.

When will the match resume?

The university will resume the match as soon as possible, once our financial situation has stabilized. While it is difficult to predict the future impact of COVID-19 on the University, the current plan is to resume the match for fiscal year 2021-22.

 

Human Resources FAQs

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Do I need to have direct deposit?

Yes. All Marquette University employees (full-time, part-time, students, etc.) have payroll payments disbursed through direct deposit to the financial institution of the employee's choice. Direct deposit is available in any financial institution throughout the United States anxd Puerto Rico.

If you do not currently have direct deposit set up, please review the information here and sign up immediately.

Does the extension of remote learning impact the work-from-home mandate?

Remote working continues for faculty and staff. The university will continue to monitor the situation and follow guidance from state and local authorities.

Can we still hire for open positions?

Our primary focus is our care and concern for existing faculty and staff. Only those positions that must be filled immediately due to operational continuity or that are targeted to be filled for the summer or fall 2020 semesters will be posted during this time.

Will this affect merit increases?

The university is pausing the previously communicated all-university merit increases that were planned to take effect during the 2020–21 academic year.

How does the CARES Act affect Marquette?

Congress recently passed the “Coronavirus Aid, Relief and Economic Security” (CARES) Act, which contained several provisions relevant to participants in Marquette’s 403(b) retirement plan. Learn more about how this affects Marquette University employees.

Will health benefits cover coronavirus testing?

UnitedHealthcare, including UMR, has a team of experts closely monitoring COVID-19. As with any public health issue, they are working with and following all guidance and protocols issued by the CDC, the Centers for Medicare and Medicaid Services (CMS), the Food and Drug Administration (FDA) and state and local public health departments to support all employees. UMR is in constant communication with Marquette for COVID-19 updates and how they impact employees.

What this means for you
If you are experiencing symptoms, or think you might have been exposed to COVID-19, please call your health provider right away.

Free access to testing
If you meet the CDC guidelines for testing, and it is requested by your doctor, all costs for COVID-19 testing will be waived. In addition, costs are waived for visits associated with COVID-19 testing – whether the testing is done in a physician’s office, telehealth visit, an urgent care center or an emergency department – in or out of network. If you have coverage questions on testing, testing locations, treatments or anything else, please call the number on your health plan ID card.

Talk to your health care provider about telehealth
In response to COVID-19 and to allow faster support and to reduce exposure to the virus, telehealth services for medical and behavioral health are available through the plan until June 18, 2020, and will then be further evaluated by UMR.

Expenses for telehealth services related to all other non-COVID-19 general conditions will be subject to normal plan benefits and based on in/out of network status, which would include member co-pay, deductible and coinsurance responsibility. Note that this additional telehealth coverage expands on Marquette’s current Teledoc services in order to provide continuity of care.

For more information, contact HR Benefits at (414) 288-7305 or hrbenefits@marquette.edu.

What is the Employee Emergency Grant Fund?

Due to the financial impacts of the COVID-19 pandemic, the university had to make the difficult decision to furlough some employees last month. Many members of the Marquette community have inquired about making contributions to provide additional financial support to furloughed employees. In response, the university has created an Employee Emergency Grant Fund (link when live) to support furloughed employees. To maximize the support of furloughed employees, contributions to the fund must be received by May 31. Donate at give.marquette.edu/employee.

Because all funds raised will be received in quarter four of fiscal year 2020, this fund will remain available through fiscal year 2021. This account will be closed at the end of fiscal year 2021. At the time the account is closed, any funds remaining in the account will be transferred to the Bridge to the Future Scholarship Fund, which provides financial aid assistance to students whose changing economic circumstances jeopardize their ability to continue their Marquette education.

The fund was created through a partnership between University Advancement, Human Resources, Staff Senate, Office of Finance and Office of the General Counsel. The Chairs of Academic Senate and Staff Senate and a representative from Human Resources are also actively involved with this fund as members of the committee that evaluates decisions about grants from the Employee Emergency Fund account.

What is the President’s Challenge for COVID-19 response?

In partnership with American Family Insurance, Marquette University has announced a special President’s Challenge to address needs in Milwaukee’s community that have been created or magnified by the COVID-19 pandemic.

American Family joins the ongoing support of Johnson Controls Foundation in developing this grant program, which provides funding for interdisciplinary teams of faculty, staff and students from the Marquette community for innovative and collaborative work that represents critical areas in the community’s recovery efforts. Partnerships with community organizations are highly encouraged from the ideation phase through the development of the proposal.

The President’s Challenge will support proposals with up to $50,000 of grant funding for one year and will be selected from each of the following focus areas:

  • Mental health and wellness
  • Economic revitalization
  • Health services

Learning communities will be launched in each of the focus areas. Faculty, staff, students and community partners are invited to form teams around emerging proposal topics within the learning communities. Information on submitting a proposal, as well as timelines and updates for the program are available on the President’s Challenge website, hosted by Marquette’s Office of Research and Innovation.

Are there modifications to the vacation policy?

Employees can continue to request vacation time with supervisor approval. Remote or on-campus workers need time away or time to unplug from work. The current university vacation policy has not been changed. Employees in a paid status continue to accrue vacation. Non-exempt employees will continue to accrue vacation until their yearly maximum is reached. Exempt employees will need to use vacation time prior to June 30, 2020 and the new fiscal year vacation allotment will be loaded into vacation banks on July 1, 2020. Any changes to the vacation policy are cost prohibitive and not financially viable at a time when the university’s resources are already limited.

Who do we notify if we have underlying medical conditions?

Your underlying health condition may fall under the Americans with Disability Act (ADA). Please contact the department of human resources for further direction at HumanResources@marquette.edu.

What flexibility will parents of school aged children have if we reopen before the elementary/middle/high schools do?

For employees balancing work duties with childcare and at-home schooling duties, the university requests that supervisors are flexible with hours, e.g., allow employees to work nontraditional hours. Alternatively, an employee may choose to use accrued vacation hours or their floating holiday. If the employee’s vacation/floating holiday balance has been exhausted, an employee may request additional time off by filling out the Supplemental COVID-19 Leave Form.

How will Marquette address the health and safety of its faculty, staff and students when they return to campus?

The university’s Recovery Plan calls for detailed protocols to protect everyone’s health and safety, including, but not limited to enforced social distancing practices, masks and other personal protective equipment, screening and testing procedures, strict visitor policies, regular and deep cleaning of facilities and equipment, etc. More specific information will be released to the Marquette community as the Recovery Plan is developed further.

I don’t feel comfortable coming back to campus when my job can be done remotely — will I have to prove an underlying medical condition to be approved to work from home?

The university’s Recovery Plan includes a COVID-19 focused human resources policy. Employees who feel uneasy about their risk of contracting COVID-19 should address their specific concerns based on fact — not just a generalized fear of contracting COVID-19 — with their supervisor or HR. Employees with an underlying health condition that may increase the risk of illness due to COVID-19 can submit a request for an accommodation under the Americans with Disability Act.

 

 

Non-exempt Employee FAQs

Exempt Employee FAQs

Student Employee FAQs