Return-to-campus and Hybrid Work Arrangements

Back together: Preparing for your return to campus by Aug. 16

The Marquette student experience is built on community and working together to serve the common good, which is foundational to our Catholic, Jesuit mission. We are excited for faculty and staff to be back together so that we may provide the best in-person learning opportunity and we can more fully interact, innovate, collaborate, and solve problems in service to our students and each other. Thank you to the many Marquette employees who remained on campus throughout the past 16 months to ensure that our students and community had a safe, welcoming environment.

 

Here are some tips, best practices and other guidelines as we come back together: 

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Safety, health, and wellness

  • We strongly encourage faculty and staff to be vaccinated against COVID-19 for your safety and well-being and to help protect your colleagues, our students and the broader community. Please upload proof of your vaccination status as soon as possible. More information and instructions are available on Marquette Today and the COVID-19 FAQ page.
  • Please be respectful of your colleagues’ privacy. Not all are comfortable sharing their personal information, and silence should not be interpreted as approval or disapproval of vaccines.
  • While there is no longer a mask requirement in place, we strongly encourage employees who are unvaccinated, immunocompromised or at high risk for COVID-19 complications to continue wearing a mask while indoors. Masks are still required in health care spaces including on-campus clinics, as well as in LIMOs.
  • If you need to request an accommodation due to a medically documented reason, you can apply or reapply for summer or fall 2021 via the Human Resources website.
  • The challenges of the past year have resulted in work and non-work stress. As we move forward, HR will continue to provide resources and support for the transition and changes that may bring about mental health challenges and anxiety. Please visit the Wellness website for information about the mental health resources available.

Technology

  • As you transition to on-campus work, all Marquette owned technology equipment (e.g., laptops, monitors, keyboards, mouses, headsets, etc.) should be brought back to campus.
  • Telephone or computer issues may occur, so please use this transition time to return to campus to test your equipment prior to your full return.
  • IT Services recommends using a hardwired network connection when at your desk. If you experience network connectivity issues, please try rebooting your computer. For wireless connectivity issues, please ensure you are connected to “MU Secure.”
  • Log on to your computer and test all computer applications.
  • Confirm your phone is active by checking for a dial tone and making a test call.
  • For IT assistance, contact helpdesk@marquette.edu or (414) 288-7799.

Offices and space considerations

  • If you took office furniture (e.g., desk chairs, etc.) to your home, please return it to campus.
  • This transition period is a great time to purge — many of us have realized we can work without old materials, such as paper files. Facilities Planning and Management can assist by providing materials to assist in a “purge day.”
  • Regular cleaning of office spaces has resumed; however, please remember to put trash and recycle bins outside your office door to be emptied.
  • Spaces can be occupied at regular capacity without physical distancing requirements.

 

Hybrid work arrangement policy

The university has developed a hybrid work arrangement policy for staff, which is available online. Given Marquette’s goal to provide the best in-person learning opportunity for our students and to more fully interact, innovate, collaborate and solve problems with one another, hybrid work arrangements will be limited.

Full policy available online.

 

Policy highlights

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Overall

  • Hybrid work is a privilege, not an entitlement or university-wide benefit.
  • All hybrid arrangements require approval of the appropriate ULC member.
  • Hybrid work arrangements do not change the conditions of employment or required compliance with all university policies.

Employee eligibility

  • Must be in their current role at least six months
  • Must sign a hybrid work agreement:
    • Three-month trial period
    • One year duration; can be renewed but should be reviewed annually
    • Expires when employee switches job or relocates

Locations

  • Primarily within a 90-mile radius from campus

Compensation and benefits

  •  No change as a result of the hybrid work arrangement

Parking

  • Hybrid work arrangements of greater than 50% remote will be eligible for part-time parking rates and preferences.
    • Those employees must 1) have a documented arrangement with HR, 2) confirm that they are coming to campus and utilizing parking two or fewer days per week, and 3) contact the Parking Office to obtain the new rate. The university will not be proactively adjusting parking rates.
  • Fully remote employees will be eligible for visitor parking.

Work hours

  • Schedule of remote and on-campus work hours to be agreed upon with supervisor
  • Must track all time worked if non-exempt
  • Hybrid work arrangements are not a replacement for childcare or other caregiving services during work hours.

Emergencies

  •  May need to come to campus if unable to work at home.

Workspace and work environment 

  • Employee provides appropriate work environment in home/remote location
  • Marquette not responsible for costs to set up, repair or remodel office space
  • Employee provides work-appropriate furniture (e.g., desk, chairs, lighting, etc.)
  • Workspace should be safe, appropriately confidential, free from distractions and interruptions; must be able to protect proprietary university information and work product
  • Employees working a hybrid arrangement of greater than 50% will not be eligible for a dedicated individual office or workstation but will have access to touchdown or “hotel” space in their work area. 

Equipment and office supplies

  • Marquette will supply appropriate office supplies as deemed necessary by supervisor
  • Marquette will supply a single standard IT configuration for one location:
    • Laptop or desktop, single monitor, wired keyboard and mouse
    • Headset if desk phone is surrendered
    • Dual monitors available upon supervisor approval
    • Employee must provide internet service and phone lines
    • Duplicate equipment is not provided

Hybrid vs. flexible work arrangements

  • Hybrid arrangements are location based: the scheduled work is performed in a combination of on-site and remote locations.
    • Example: Employee is scheduled to work four days on site and one day remote each week
  • Flexible arrangements are time based: the hours/days worked are adjusted to accommodate business/employee needs.
    • Example: Employee works 10-hour days, four days a week versus 8-hour days, five days a week

 

Resources