COVID-19 Information for Graduate Students

Preparing Students for Fall 2020

The following is specific to graduate students at Marquette University and aims to provide necessary information regarding campus and academic protocol during the COVID-19 risk reduction initiative. This is supplemental information; additional campus-wide information and real-time updates can be found here

 Fall 2020 Campus Information 

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Graduate School Office Hours

Due to the Covid-19 prevention protocol, Marquette University employees are working remotely from until further notice. 

While our physical office location is closed, the Graduate School staff is working and available for you. Email is the best form of contact and you can also submit questions via our Contact Us page

Please note that forms can be submitted via e-mail at this point.

Our offices will reopen on August 24th and our staff will be be limited during regular hours. Students are still encouraged to use email and phone for contact when possible.

Updated: 7-28-20

COVID-19 Symptoms Protocol

If a faculty member, staff, or student has symptoms or has traveled to an area of concern, they should self-quarantine according to the policy set out by the University in the 3/12/20 Marquette Today announcement.

Updated: 7-13-20

Impact to Graduate, Teaching and Research Assistantships

GA’s, TA’s and RA’s should be in contact with their supervisor, DGS, and/or department chair to determine what their duties are should they have any questions. We ask that faculty always consider the well-being of the TA/RA/GAs when assigning duties and show flexibility in getting the duties done.  If a GA/TA/RA is required to self-quarantining, we ask that the student and faculty member be in communication about their duties, and when possible, set up a plan to do the duties remotely.  TA/RA/GAs are not at risk of losing their appointments because of required self-quarantine. 

If you are a TA or an instructor of record for a class, the Center for Teaching and Learning has a number of training opportunities available online. You may join live sessions or access recorded sessions if you would like.  Please make sure you are discussing your expectations with the faculty you are assisting.  If you are an instructor of record, please make sure you are discussing your course with your Department Chair.

Updated: 7-30-20

Dissertation and Thesis Defense Schedules

During this time, all dissertation/thesis/project proposal and defense meetings be held virtually.  Please note that dissertation defenses still require a public defense, and the student will be responsible for setting up the virtual defense (Microsoft Teams and Zoom are recommended).  Note that MU IT is only providing tech support for Microsoft Teams at this time, but the student could choose to use any videoconferencing platform.

Microsoft Teams Training Guide

Don’t forget that defenses must be publicly announced, so if being done by videoconference, the announcement should include instructions detailing how to join the videoconference. For more tips on effective practice for setting up your videoconference dissertation, visit the dissertation defense schedule page.

Links to the remote login option, as well as any needed instructions regarding how to login to the defense, should be emailed to gradrecords@marquette.edu so that we can include it on the dissertation defense schedule page

Updated: 6-30-20

Clinical and Experiential Learning

Some programs require clinical or other forms of community/business-based experiential learning.  How this gets implemented is up to the program and the home-college dean. 

DGS’s and department chairs should work with their home-college dean to determine how COVID-19 accommodations may impact these placements and then communicate plans to their students.

Updated: 3-13-20

Submitting Forms

To facilitate the submission of forms, the Graduate School will now accept forms sent by e-mail from Marquette e-mail addresses, as described in a recent e-mail from Carl Wainscott.

  1. A completed pdf form and any required associated documents are required (e.g. outlines, ORC Protocol Summer Form, essays, etc.), which should be sent to your department for processing
  2. Signatures from required individuals.

a. These may be actual ink hand-signed signatures on the form that is then scanned, or;

b. From an MU email account, an email approval that the individual provides their approval of the form, and it is sufficient to note your approval in the body of the email to which the form is attached, or;

c. For individuals external to MU (those who do not have MU email accounts), an email approval from a professional email address that the individual provides their approval (such as an external committee member agreeing to an outline).

3. Departments should consolidate all approvals if those come in the form of multiple messages and potentially versions of the same form, then submit together on one email message to gradrecords@marquette.edu.

Updated: 5-13-20

Raynor Memorial Libraries Services

For the most current information about accessibility and hours for the library, please check the COVID-19 service updates on the library’s website.

Updated: 7-31-20

Academic Deadlines

All deadlines will continue as published.  Please continue to reference the Graduate School Academic Calendar for these deadlines.

Travel Awards

If you have received a Graduate School Travel Award and have incurred expenses for award-related travel, you will be reimbursed for up to your stated award level if you have supporting receipts.  This applies regardless of whether or not you actually attended the conference.  Thus if a conference was cancelled, you still may be reimbursed if you incurred expenses.

Given the travel restrictions listed below, we have made the decision not to give out any new Graduate School Travel Awards until the restrictions are lifted.  Anyone who has applied for a travel award in the last cycle will have their application when the awards are again available. 

University Travel Restrictions - effective 3/11/2020 

Marquette is restricting all new, non-essential university-sponsored travel (domestic and international) until further notice. If you are currently on a trip, you do not need to come back, immediately, but if you have a planned, non-essential university-related trip, you should not continue with that travel until further notice is given.  This difficult decision was made in consultation with our campus’ infectious disease experts in an attempt to slow the spread of COVID-19.  As you think about travel for a University purpose or for personal purposes, please note that any faculty, student or staff who has traveled internationally, including cruise ship travel, or from any domestic states with known community transmission) MUST SELF-QUARANTINE for 14 days before returning to campus. Those who are 14 days symptom free may return to campus.

Updated: 3-13-20

Counseling Services

We understand the pressures graduate students may be facing during time. Counseling service information can be found on the Counseling School website

Updated: 7-17-20

Disability Services

If you need accommodations during this period, please reach out to the Office of Disability Services

Graduate School Time Limitations Policy

Spring 2020 Modification: Policy on Time Limitations

  • Currently the policy states, “Students are expected to complete all requirements for their degrees in the time allowed: six years for master’s degrees and certificates, and eight years for doctoral (Ph.D. and D.N.P.) degrees. The time period begins with the date of admission to degree status, or with the date of admission to non-degree or temporary status in the same or closely-related program. The start of the time period is not affected by transfer credit taken prior to admission to Marquette.”
  • Proposal is that students who were enrolled in the Spring 2020 semester will have their time limitations extended by ½ year.
  • This policy is presented independent of any recommendations to extend periods of TA/RA/GA funding for students. Funding decisions are made at the Departmental level and are unrelated to the current policy or these proposed revisions.

Policy Addendum for Spring 2020 Semester Only 

Graduate Students enrolled during the Spring 2020 semester are expected to complete all requirements for their degrees in the time allowed: 6.5 years for master’s degrees and certificates, and 8.5 years for doctoral (Ph.D. and D.N.P.) degrees. The time period begins with the date of admission to degree status, or with the date of admission to non-degree or temporary status in the same or closely-related program. The start of the time period is not affected by transfer credit taken prior to admission to Marquette.

Graduate School Incomplete Policy

Spring 2020 Modification Incomplete Policy

  • Currently the policy stipulates, “Once the deadline has passed to change the I, IE or IC to a permanent grade and the temporary grade has not been cleared, these grades become a permanent grade of F.”

Policy Addendum for Spring 2020 Semester only.

Once a final letter grade is awarded to any Incompletes taken in the Spring 2020 semester, students will have two weeks to elect to change those grades to HP/P/NP.  Incomplete grades that are not cleared or changed to IE by the date specified in the Academic Calendar will be turned into a permanent grade of NP.

Graduate School Transfer Policy

Transfer Policy

  • Currently the policy stipulates, “Only courses in which a grade of B or above is earned may be transferred for credit into a master’s program or used on a Doctoral Program Planning Form.”

Policy Addendum for Spring 2020 Semester Only

Courses completed at other institutions during the Spring 20 semester will be accepted for credit or used on a Doctoral Program Planning Form as long as the transcript clearly states that the equivalent to credit was  awarded at the sending institution, and performance in that course was deemed acceptable by the Marquette program to which the student is transferring.   Courses completed at Marquette during the Spring ’20 semester may be accepted for Graduate Credit or used on Doctoral Program Planning Form if the grade earned was a High Pass (HP).