A leave of absence is approved time off from the employee's job for valid medical, personal, family, military, or other circumstances, in accordance with university guidelines, and as required by state and federal regulations.

Marquette has partnered with Leave Solutions, an FMLA services agency. Leave Solutions will handle the intake, communication, paperwork, and tracking for FMLA and leave of absence administration. Marquette’s Employee Benefits Team will still manage eligibility and paid leave policies.

 

Leave Solutions provides personalized, one-on-one service for their clients and is dedicated to making the leave of absence process as simple as possible.

If you have questions about an upcoming or current leave, please contact  Chesney Rose, Marquette’s Leave Solutions consultant, at 262-345-2094 or chesney@leavesolutions.com

 

A new leave request can be initiated via the New Leave Request form at Leave Solutions site or by contacting Chesney directly at 262-345-2094 or chesney@leavesolutions.com.

 

EMPLOYEE NOTICE REGARDING A CHANGE IN THE FEDERAL FMLA CALCULATION METHOD

 

The federal Family and Medical Leave Act (FMLA) provides eligible employees with 12 work weeks of qualifying leave within a 12-month period. Effective August 1, 2021, Marquette’s method for calculating the 12-month period will change to a “rolling” 12-month period measured backward from the date an employee first uses any FMLA leave. This announcement fulfills the requirement to provide 60-days’ notice of the change to all employees.

 

Marquette University has partnered with Leave Solutions, a company specializing in FMLA/leave administration.  This partnership has enabled us to re-examine and re-align our policies to industry best standards and provide a more efficient service delivery. The rolling 12-month measurement period will better support the continuity of business operations.

 

Current federal calculation method: The current method of calculating an eligible employee’s 12 week entitlement under federal FMLA is the calendar year method. With this method, all employees are entitled to 12 weeks of protected leave each year between January 1 and December 31.

 

New federal calculation method: Effective August 1, 2021, Marquette’s method for calculating the 12-month period will change to a “rolling” 12-month period measured backward from the date an employee first uses any FMLA leave. With this method, the process would be to “count or look backwards” for 12 months from any given “request date” and total the amount of FMLA used (if any), subtract from the 12-week maximum. That balance is the amount of FMLA leave currently available for use.

 

WI FMLA Calculation Method: Per Wisconsin law, leave entitlements under Wisconsin’s Family and Medical Leave will be calculated on a calendar year beginning on January 1 and ending on December 31 of each year. There is no change to this calculation method.

 

During the transition period, employees currently using their federal FMLA entitlement will not be impacted as a result of the change in calculation method. 

 

If you have any questions, please reach out to our FMLA partner, Leave Solutions. Our dedicated consultant at Leave Solutions is Chesney Rose and she can be reached at 262-345-2094 or chesney@leavesolutions.com

 

  1. Family and Medical Leave Act (FMLA) Leaves of Absences

    Under Federal Family Medical Leave Act (FMLA) regulations, employees who have completed 12 months of employment with Marquette University and have worked at least 1,250 hours in the previous 12 months are eligible for up to 12 weeks of unpaid job-protected time off for qualifying medical, maternity, paternity, adoption, foster care placement, military, or family caretaker reasons. Approval is subject to timely receipt of complete and sufficient medical documentation from a qualified healthcare provider.

    If you are not eligible for job-protected Family Medical Leave (FML) under federal regulations, the State of Wisconsin has its own FML regulations. Under Wisconsin’s FML regulations, an employee who has worked for Marquette for more than 52 consecutive weeks and for at least 1000 hours during that 52-week period is entitled to up to six (6) weeks of unpaid job-protected leave in a calendar year for the birth or adoption of a child, up to two (2) weeks of leave in a calendar year for the care of a child, spouse, parent or parent of a spouse with a serious health condition, and up to two (2) weeks of leave in a calendar year for the employee's own serious health condition. Approval is subject to timely receipt of complete and sufficient medical documentation from a qualified healthcare provider.

    Leave that is FMLA-qualifying protects your job and is unpaid. The university allows you to use available accrued time off to remain in a paid status during FML.

    To learn more about Employee Rights and Responsibilities Under the Family and Medical Leave Act, please read this General NoticePDF Icon. Please contact Human Resources with any questions.

  2. Non FMLA Leaves of Absences

    Employees may also apply for a leave of absence for the reasons below. These leaves of absences do not fall under the Family and Medical Leave Act (FMLA) and may be subject to departmental approval.

  3. WI Bone Marrow and Organ Donation Leave Act Posting

  4. Sick, Vacation, and Floating Holidays


  5. Short-term Disability and Long-term Disability


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