ANNOUNCEMENTS AND REMINDERS

2019 ANNUAL ENROLLMENT

The 2019 annual enrollment for benefits began on October 22, 2018 and will run through 4:00 pm on November 9, 2018.

What's New:

New HSA/FSA/COBRA Carrier
Critical Illness & Hospital Indemnity Insurance
New Wellness Portal & Vendor
New all-in-one enrollment tool for annual enrollment, qualifying life events and more!

For 2019, Marquette is excited to announce that we will have a new online enrollment tool that will be administered by DirectPath for all benefit elections and life insurance beneficiary information.

This enrollment tool will replace MyJob for annual enrollment and will be used for qualifying life events and new hire benefit elections.

Marquette University has partnered with DirectPath Benefit Educators to walk you through the changes in your benefits and enroll you in your selections for 2019.

All benefit eligible employees must schedule an appointment with a Benefits Educator to enroll in benefits for 2019 due to mandatory re-enrollment in the medical, dental and vision benefits.

This is a one-on-one 30 minute telephonic appointment and any information you provide on the call is completely confidential and secure.

There are two ways to schedule your enrollment appointment:

Visit: www.marquettebenefitsenrollment.com
Call: 877-759-7668 (M-F, 8am -5pm CST)

IMPORTANT: You must have your spouse and/or dependent information (Social Security number and date of birth) with you at the time of your appointment. You will not be able to complete your enrollment without this information. You will also need to upload a copy of the birth/adoption and/or marriage certificate for any dependents being enrolled on the Marquette medical, dental or vision insurance.

Due to Online Enrollment Tool functionality, you will be unable to view your benefits enrollment alongside the Benefits Educator. Immediately following your benefits appointment a Statement of Benefits will be emailed to you as your confirmation.

After your appointment, you will be provided detailed instructions on how to navigate the Online Enrollment Tool along with your login information including how to upload any applicable documentation.

You will be able to modify any benefit elections for an effective date of January 1^st after your appointment, however, please be aware that all elections are final as of 4pm on November 9^th.

Uploading Spouse and/or Dependent Information Into the Online Enrollment Tool

Please visit www.marquette.bswift.com and follow the below instructions to upload qualifying dependent documents.

User ID: Your 9 digit MU ID number (found on your MU ID card)
Password: Last four digits of SS#
You will be prompted to change your password upon logging in for the first time.
Click on "Edit My Profile" > Click on "Employee File" > Select "View and Upload Documents"
In the title section, name your document (i.e. Marriage Certificate)
Select document type
Click on browse and find the document on your desktop
Click Save

Human Resources will begin the document verification process after the annual enrollment process closes. All uploaded documents will be addressed and dependents “un-pended” by December 21st. Employees will be contacted by HR if there are any issues surrounding their uploaded document(s). Employees have until 12/31/18 to upload the required documents.

After you upload your information and want to permanently delete the documents from your desk top, please see this link for instructions.

Look for more information on the annual enrollment process in the 2019 Benefits Enrollment Packet that was mailed to your home address listed in MyJob. You should have received this the week of October 15th.

2019 Benefits Enrollment Packet

IMPORTANT UPDATE REGARDING UPLOADING MARRIAGE / BIRTH CERTIFICATES

After much consideration, Human Resources has decided to offer a second option for uploading required information into the DirectPath online enrollment tool.

As communicated in previous emails, written material and verbally, an employee who is covering a dependent child or a spouse on either their medical and/or dental and/vision insurance will be required to upload a birth certificate or adoption paperwork for the child or a marriage certificate for a spouse for verification of eligibility.

Human Resources, in conjunction with the Office of General Counsel, has created a second option: an HR signed and witnessed affidavit. There will be a specific affidavit for both a birth certificate/adoption paperwork as well as a marriage certificate. If you elect this option, you will be responsible for filling out the required information prior to coming into Human Resources for official verification. Upon verification, it is the employee’s responsibility to upload the completed affidavit(s) to the DirectPath system by Dec. 31, 2018.

This alternate verification process can only be completed in person and on the dates and times listed below

Dates and times authorized HR personnel will be available:

Mondays, Wednesdays and Thursdays from 9am – 4pm starting on November 5^th through December 20, 2018 in Straz Tower Room 185.

2019 Affidavit for Confirmation of Marriage Certificate

2019 Affidavit for Confirmation of Birth Certificate or Adoption Paperwork

2019 HEALTH RISK ASSESSMENT (HRA) & NEW INCENTIVE OPTIONS

To maintain a lifetime of better health, it is important for you to identify your individual risk factors and try to modify your lifestyle as appropriate. By completing a Health Risk Assessment (HRA), you will also receive the 2019 incentive.

Marquette University partnered with Aurora Health Care and Virgin Pulse to oversee the HRA process, including conducting the on-campus biometric screenings and providing educational resources to those individuals whose situation may be in need of medical support. We encourage all employees and spouses to direct questions to Aurora, Virgin Pulse or their primary care provider about their biometric results.

CPHP: Participants enrolling in the CPHP plan will receive a Health Care Flexible Spending Account (FSA) contribution of up to $125 for Single coverage or up to $250 for non-Single (Employee+1 or Family) coverage for completing qualified wellness activities including but not limited to the biometric screening and completion of the Virgin Pulse online health assessment.
AHDHP or EHDHP: Participants enrolling in the AHDHP or EHDHP plan will receive a Health Savings Account (HSA) contribution of up to $250 for Single coverage or up to $500 for non-Single coverage for completing qualified wellness activities including but not limited to the biometric screening and completion of the Virgin Pulse online health assessment.

Marquette University launched the NEW Virgin Pulse interactive, personalized wellness portal on July 11, 2018. Visit join.virginpulse.com/MarquetteUniversity to complete the Health Assessment and engage in wellness resources.

The Virgin Pulse wellness portal operates on a points and levels system, allowing you to earn points for engaging in activities of your choice here at Marquette University or on the portal. For more information on how to earn rewards and what this means for our health plan members and covered spouses, please see the information guides below.

HOW TO COMPLETE YOUR HEALTH RISK ASSESSMENT (HRA)

The 2019 incentive is based on earning up to 15,000 points for qualifying wellness activities which includes but is not limited to completion of the biometric screening (9,000 points), Virgin Pulse platform registration (1,000 points) and Virgin Pulse online health assessment (5,000 points).

1. The first step is a biometric screening which is a simple finger stick blood test that will analyze your cholesterol, HDL and glucose. The results are available in about 15 minutes. Blood pressure, pulse, height, weight, and body mass index will also be recorded. You have three options for completing this step:

Option 1: Schedule your 15-minute Aurora Health Care screening appointment. Scheduling of these appointments will be available starting in late September.

Appointments will be available on campus in the AMU and Dental School areas Monday-Saturday and off campus on Saturdays only. On campus early morning, afternoon and evening appointment times will be available.
Online Scheduling will be available for free biometric screenings. Click on the link or call 1-877-765-3213, Option 1. Please keep a copy of the Biometric results for your records.
For those spouses completing the biometric screening at the AMU on the Marquette University Campus, parking will be available in Structure 1 (located at 749 N. 16th Street). For those utilizing the Dental School, 1801 West Wisconsin Ave., parking will be available in Lot S. (see Campus Map). Regular parking rates will apply.
If you have a scheduled appointment, please make every attempt to keep this appointment as slots will fill up. If you do need to cancel, please call Aurora as soon as possible so they can re-open the slot for someone else. Results are best if you have fasted for 12 hours but NOT necessary. Please tell the nurse ahead of time if you were unable to fast. All normal medication should still be taken as directed.

Option 2: Have lab work completed by your Primary Care Provider between July 1, 2018 and November 17, 2018. Fax those results to Aurora Health Care at 414-525-2570 by 12 p.m. on November 17, 2018 using the Primary Care Provider Form below. There is a spot on the form to include your email address, so you can receive confirmation from Aurora once this is received. Please make sure to send in your Authorization for Disclosure with your results.

HRA Provider Form for 2019 Incentive

Important Required HRA Notice

Option 3: Complete a comparable Biometric Screening at your spouse’s employer-sponsored HRA screening and fax your results to Aurora Health Care at 414-525-2570 by 12 p.m. on November 17, 2018. Please make sure to send in your Authorization for Disclosure with your results.

2. The second step is to complete an online health assessment by 4 p.m. on November 19, 2018. The online health assessment is accessible on our NEW Virgin Pulse wellness portal; join.virginpulse.com/MarquetteUniversity, which launched on July 11, 2018.

Click on “Sign Me Up”
Enter your information

Email – This can be any email of your choice
Password – Password must be a minimum of 8 characters and contain the following:

Lowercase characters (a through z)
Uppercase characters (A through Z)
Number(s)
Non-alphanumeric character (example: @! # $ % *)

Once logged in, you should be prompted to take the online health risk assessment. It can also be found under “Programs.“

Click here for instructions on how to complete the online health assessment. If completed by 4:00 pm CST on November 19, 2018, you’ll receive 5,000 points toward your 2019 HSA/FSA contribution.

If you need assistance logging in or have questions, contact Virgin Pulse Customer Support at 888-671-9395 or support@virginpulse.com.

Benefits For Those Considering Marquette University

Marquette University has consistently ranked one of the Best Places to Work by MRA and Milwaukee Magazine. As you can see, we offer a generous benefit package to our employees. Feel free to contact us if you have any specific questions or concerns.

Marquette Summary of Benefits - Staff
Marquette Summary of Benefits - Faculty
Benefits take effect on your start date. No waiting period if you submit applicable benefit enrollment forms within 30 days of your employment.
Full-time regular employees are offered health insurance, dental insurance, vision insurance, life and optional life insurance, short-term and long-term disability, and flexible spending accounts. TIAA 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
Full-time limited term employees with a one year contract (academic or calendar) are offered health insurance, dental insurance, vision insurance, life and optional life insurance, short-term and long-term disability, and flexible spending accounts. TIAA 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
Part-time regular employees are offered health insurance, dental insurance, vision insurance, life and optional life insurance, and flexible spending accounts. There are no premium contributions from Marquette University. Employees who participate in any of these benefits are responsible for the full premium. TIAA 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
Part-time temporary employees will have access to a limited number of voluntary benefits and employee discount programs.

Life Events Which Affect Your Benefits / Annual Benefit Enrollment Period

Changes in health care coverage can only be made within 30 calendar days of a Qualifying Life Event or during the university’s Annual Enrollment period, usually held in the fall, with changes effective January 1^st of the next year. Changes between medical plans can only be done at annual enrollment.

Examples of Qualifying Life Events which may affect your benefits include the following: marriage, divorce, birth/adoption of a child, change in spouse’s employment, change in full-time student status of a child, death of child/spouse.

It is the employee’s responsibility to notify the HR Benefits Department within 30 calendar days of any potential qualifying life event in order to process the coverage options for you and/or your eligible dependents. If you have questions regarding benefit enrollment and eligibility please contact the Department of Human Resources at extension 8-7305.

We also invite you to contact a member of the benefits team directly.

Benefits Current Employees Have Access To

Primary Benefits-click on blue areas below to link to additional information

Medical Insurance & Prescription Drug Coverage	Contact UMR at (800) 826-9781 to find in-network doctors, order new insurance cards, claim inquiries, and covered benefits. Available M-F during business hours. Contact UMR at (800) 808-4424 to pre-notify or pre-authorize a procedure. Available M-F during business hours.
Dental Insurance	Contact Delta Dental at (800) 236-3713.
Vision Insurance	Contact VSP at (800) 877-7195.
Basic & Optional Life Insurance	Contact Human Resources for information about your coverage level and eligibility to increase coverage.
Short-term Disability	Reference the University Policy on this benefit.
Long-term Disability	Contact Human Resources for information about your eligibility and current benefit level.
Flexible Spending Account (FSA) & Health Savings Account (HSA)	Contact Employee Benefits Corporation (EBC) at (800) 346-2126.

Voluntary Benefits-click on blue areas below to link to additional information

Marquette Retirement Plan	Learn more about your Marquette University Retirement Plan and the two investment options we offer eligible employees. Income Options Staying on Track in a Volatile Market 5 Habits of Highly Successful Investors
Leaves of Absences	Do you need time away from work? Review our leave of absence policies to find an option for your situation.
MetLaw Legal Insurance	Enrollment is restricted to new hire (30 calendar days) and annual enrollment (late October).
Tuition Remission	All tuition remission and FACHEX questions should be directed to Steve McCauley , Director of Employee Benefits.
Employee Assistance Programs (EAP)	Contact Aurora EAP online or at 800-236-3231. You can connect with a professional EAP counselor to schedule a consultation who can link you with specialized services for stress (work, relationships, financial), alcohol or drug abuse (yours or a family member’s), and/or balancing work and family.
Long-term Care Insurance	Marquette University has partnered with Legacy Services and Northwestern Mutual to assist employees in finding long-term care for themselves, parents or other family members. Employees are offered the option of having their Long Term Care benefit premiums deducted through their MU paycheck. Legacy Services - Long-Term Care Information Northwestern Mutual - Long-Term Care Information Northwestern Mutual - The Greatest Gift: A Long-Term Care Plan Contact Northwestern Mutual - Scott Schwertfeger, CLU at 414-368-1674 or Scott.schwertfeger@nm.com Contact Legacy Services at 800-230-3398 x101 (For anyone who has State Life, Monumental Life or a John Hancock contract) Contact John Hancock at 800-377-7311 (For anyone who took out a policy prior to 2013)
Additional benefits available through MetLife	Receive special discounts that could save you money and convenient payment options including payroll deduction. Auto & Home Insurance Flyer Auto & Home Insurance FAQ's Contact MetLife at (800) 438-6388 for a quote. To complement your MetLife Insurance coverage, you now have access to Travel Assistance through a marketing arrangement with MetLife. Travel Assistance Brochure Travel Assistance Flyer Travel Assistance FAQ's Contact MetLife at (800) 565-9320
Employee Discounts	Did you know Marquette University employees can get discounts at local hotels, attractions and even cellular companies. Click on the link to the left to see where you can save money. (Please Note: You must be on campus to access the Department of Purchasing's Website.)

Benefits For Marquette Retirees

Retirement is one of the most important decisions you will make in your life. The benefits team is proud to offer several educational opportunities and resources for you to explore in order to make educated decisions for your retirement plan.

There are opportunities to remain connected to the Marquette Community after retirement. One way is to join the Marquette University Retiree Association (MURA). MURA was created to provide opportunities for intellectual stimulation and social interactions among its retirees and to help its retirees find ways to be of service to the university and community. The link to the Web site is: https://www.marquette.edu/mura/ where you can find additional information, including membership, calendar of upcoming activities.

Social Security and Medicare

Contact a Social Security Administration office three months prior to your 65th birthday. The nearest office to Marquette University is the blue federal building located on 4th Street and Wisconsin Avenue. Appointments are recommended.

Internal Marquette University process to retire

Give your department at least a two week notice. We recommend giving a two to three month notice to ensure all of your questions are answered and all of your benefit-related paperwork is processed prior to your actual effective date of retirement.
Your supervisor or business manager will complete a "termination form"
A member of the benefits team will receive your "termination form" and will contact you directly regarding retiree status eligibility and any applicable paperwork you may need.
Still have questions about the procedure? Click here to view a schematic diagram of the process.

Time line and resources to remember

Vendor	Contact Information	Notification Time line
Medicare and Social Security	www.ssa.gov (800) 772-1213	3 - 4 months prior to retirement or turning age 65
TIAA	www.tiaa.org (800) 842-2776	2 – 3 months prior to retirement or withdrawing funds
Marquette University: Tenure Buy-Out and Emeritus Status	Office of the Provost, Faculty Handbook	Prior to Dec. 1 of the final academic year.
Marquette University: Benefits	Department of Human Resources, Employee Benefits (414) 288-7305	2 – 3 months prior to your last day of work
Benefits that Cease on your Last Day of Employment	Basic Life Optional Life Long Term Disability Flexible Spending* *FSA health care expenses must be incurred on or before the last day of employment; employees have a 90 day run-out period to submit for reimbursement
Benefits that Cease at the End of the Month	Health Insurance Dental Insurance Vision Insurance
Marquette Retiree Library Benefits link
Marquette Employee Wellness Link
*Italicized benefits are COBRA eligible. Employees may elect a continuation of current coverage under COBRA for up to 18 months. See 2018 COBRA Rate Sheet for pricing.

TIAA 403(b) Retirement Accounts

You have the option of either leaving your funds in your 403(b) account upon your retirement until you wish to draw from your balance, rollover your funds into another account, or choose from one of several distribution options. Call TIAA at (800) 842-2776 for more information. Link to the TIAA area on the benefits website.
If you are a faculty member and are considering the contract buyout implications and your TIAA 403(b) contract, you should make an appointment our TIAA individual consultant by calling (800) 842-2005 ex. 255674.

Tenured Faculty

Emeritus retiree benefit synopsis
The University will buy out a faculty member's tenure if the faculty member holds tenure and is eligible for retirement from Marquette University. Please read the specific Tenure Buy-Out Policy to review all of the conditions
Faculty members must apply for a buy-out no later than Dec. 1 of the academic year that will be his/her final year of full-time employment.
All buy-outs will have a retirement date immediately following the last day of the contract. E.g. If the final, full-time contract ends May 23, the effective retirement date would be May 24.
Benefit coverage for a faculty member in his/her terminal year expires the final day of the terminal contract month. E.g. If the final, full-time contract ends May 23, health, dental, and vision coverage would continue through May 31.
The rank of emeritus may be conferred upon a retiring tenured faculty member or a retiring academic administrator whom the university designates in recognition of the sustained high quality performance shown throughout his/her career. Nominations and/or applications are coordinated through the Office of the Provost.

Employee Wellness at Marquette University

Preventive Care

Marquette University’s health, dental, and vision plans offer preventive care at 100% when in-network providers are visited.

Health:

Routine physical exams waive any applicable co-pays and deductible.
Immunizations
Routine Diagnostic Tests, Lab & X-rays
Routine Mammograms (From age 40)
Pap Test and Pelvic Exams
PSA Test and Prostate Exams
Routine Colonoscopy (From age 50)
For a complete list of preventive care benefits, please review the Summary Plan Document

Dental: Two free cleaning per year, per covered member (deductible waived).

Vision: One free well-vision exam per year, per covered member (co-pay waived).

Smoking Cessation Program

Marquette University provides benefits for a smoking cessation program. Marquette University will pay 100% of the cost, up to 180 days per calendar year (two quit attempts per person per year), for any smoking cessation product, including prescription products and over-the-counter (OTC) products. Please note that a prescription from your physician is needed for OTC smoking cessation products to be covered under the smoking cessation program.

Wellness

Marquette University's wellness mission is to develop a well workplace in accordance with national guidelines and regulations.

Employee Wellness Web site

Webinars from UMR on Healthy Living

Healthy at any age - Women and aging

Healthy at any age - Men and aging

Healthy 'U' University from UMR

Additional Information Regarding Your Marquette Benefits

ANNUAL NOTICES FOR EMPLOYEES:
Several legislative acts, including the Employee Retirement Income Security Act and the Health Insurance Portability and Accountability Act, require plan administrators, including Marquette University, to give all employees the most important facts they need to know about their health and welfare benefit plans including plan rules, financial information, and documents on the operation and management of the plan, in writing. Written notice is also required regarding the other health and welfare benefit plans that may be available to them.

The university has made this required information available below.

For additional information or to request a paper copy of these notices, contact Human Resources at 8-7305.

2019 BENEFITS ANNUAL ENROLLMENT

2019 Benefits Enrollment Packet

FOCUS GROUP RESULTS

2016 Focus Group Results

BENEFITS QUARTERLY NEWSLETTERS

ACCRUALS
Are you confused about how you are accruing and can use sick, vacation and short-term disability benefits, if applicable? Click on one of the links below for more information.

Additional Benefit Information and Links:

Terminating Employment with Marquette University
If you are terminating your employment with Marquette, here is a document that will guide you in how your benefits will cease.

Termination Facts in Regards to Employee Benefits

Workers Compensation questions click here to view the Risk Management Website and Frequently Asked Questions guide.

Opportunities for Personal and Professional Growth
Employee Development Site