ANNOUNCEMENTS AND REMINDERS

REVIEW YOUR 2019 BENEFIT ELECTIONS

You can visit www.marquette.bswift.com to review your 2019 benefit elections.

• User ID: You will use your 9 digit MU ID number.
• Password: If you have never logged in, you will use the last four digits of your SS#. Otherwise, it will be the password you changed it to on your initial login.

Be sure to change the benefits effective date to the appropriate date.

2019 Benefits Enrollment Guide

 

UPLOADING SPOUSE and/or DEPENDENT CERTIFICATE DOCUMENTS ONTO THE ONLIN ENROLLMENT TOOL

Please visit www.marquette.bswift.com and follow the below instructions to upload qualifying dependent documents.

• User ID: Your 9 digit MU ID number (found on your MU ID card)
• Password: Last four digits of SS#
• You will be prompted to change your password upon logging in for the first time.
• Click on "Edit My Profile" > Click on "Employee File" > Select "View and Upload Documents"
• In the title section, name your document (i.e. Marriage Certificate)
• Select document type
• Click on browse and find the document on your desktop
• Click Save
  

All uploaded documents will be reviewed and dependents “un-pended”. Employees will be contacted by HR if there are any issues surrounding their uploaded document(s).

After you upload your information and want to permanently delete the documents from your desk top, please see this link for instructions.

 

IMPORTANT UPDATE REGARDING UPLOADING MARRIAGE / BIRTH CERTIFICATES

After much consideration, Human Resources has decided to offer a second option for uploading required information into the DirectPath online enrollment tool.

As communicated in previous emails, written material and verbally, an employee who is covering a dependent child or a spouse on either their medical and/or dental and/vision insurance will be required to upload a birth certificate or adoption paperwork for the child or a marriage certificate for a spouse for verification of eligibility.

Human Resources, in conjunction with the Office of General Counsel, has created a second option: an HR signed and witnessed affidavit. There will be a specific affidavit for both a birth certificate/adoption paperwork as well as a marriage certificate. If you elect this option, you will be responsible for filling out the required information prior to coming into Human Resources for official verification. Upon verification, it is the employee’s responsibility to upload the completed affidavit(s) to the DirectPath system.

This alternate verification process can only be completed in person

2019 Affidavit for Confirmation of Marriage Certificate

2019 Affidavit for Confirmation of Birth Certificate or Adoption Paperwork

 

DISCOVERY BENEFITS - 2019 NEW FSA / HSA PLAN ADMINISTRATOR

Discovery Benefits is the university's new FSA and HSA Administrator effecive 1/1/19. They have sent new FSA and HSA debit cards to employees who have enrolled in this benefit for 2019. You will also receive your welcome packet at the end of December.

If you did not receive a debit card or need an extra card, please contact Discover Benefits at 866-451-3399 or create and log into your account at DiscoveryBenefits.com.

Flexible Spending Accounts (FSA): 2018 account balances will be administered by EBC through the 2018 grace period ending 3/15/19. FSA 2019 accounts will be administered by Discovery Benefits. If enrolled in a Health Care FSA or Dependent Care FSA for 2019, you will receive a welcome packet and account activation information from Discovery Benefits regarding your FSA 2019 benefits.

Health Savings Accounts (HSA): EBC and Avidia Bank will no longer administer Marquette's HSA benefits as of 1/1/19. You have the opportunity to roll your HSA dollars from Avidia to Discovery Benefits' banking partner, Healthcare Bank, or you can keep your account with Avidia. Please note that if you maintain your current HSA account with Avidia, you will be subject to account holder fees assessed by Avidia. Both the Marquette and individual contributions taken from your payroll checks will go to a NEW HSA account administered by Discovery benefits. If you enrolled in the HSA, you received an email from Discovery Benefits with a transfer form and link to upload the form. This was sent the end of November. Please contact Discovery Benefits if you did not receive the email or have questions on regarding the form.

HSA Transfer from Avidia to Discovery Benefits

If you completed the transfer form in December, you should see the total amount transferred over to your Discover Benefits HSA by 1/23/19.

If you have not completed the HSA transfer form and wish to, you can complete the form and return it to one of the following:

• Fax to: 844-560-6760
• Mail to: PO Box 161390, Altamonte Springs, FL 32716
• Email to: hsa@avidiahealthcaresolutions.com

Once you have submitted the HSA transfer form you can expect the transfer to be completed within 4-5 weeks.

Discovery Benefits Participant Services:

• Call: 866-451-3399
• Email: customerservice@ discoverybenefits.com
• Website: DiscoveryBenefis.com

Benefits For Those Considering Marquette University

Marquette University has consistently ranked one of the Best Places to Work by MRA and Milwaukee Magazine. As you can see, we offer a generous benefit package to our employees. Feel free to contact us if you have any specific questions or concerns.

• Marquette Summary of Benefits - Staff
• Marquette Summary of Benefits - Faculty

Medical, dental and vision benefits take effect first of the month following your date of hire. You must complete your enrollment within 30 calendar days of your date of hire.

• Full-time regular employees are offered health insurance, dental insurance, vision insurance, life and optional life insurance, short-term and long-term disability, and flexible spending accounts. TIAA 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
• Full-time limited term employees with a one year contract (academic or calendar) are offered health insurance, dental insurance, vision insurance, life and optional life insurance, short-term and long-term disability, and flexible spending accounts. TIAA 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
• Part-time regular employees are offered health insurance, dental insurance, vision insurance, life and optional life insurance, and flexible spending accounts. There are no premium contributions from Marquette University. Employees who participate in any of these benefits are responsible for the full premium. TIAA 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
• Part-time temporary employees will have access to a limited number of voluntary benefits and employee discount programs.

Life Events Which Affect Your Benefits / Annual Benefit Enrollment Period

Changes in health care coverage can only be made within 30 calendar days of a Qualifying Life Event or during the university’s Annual Enrollment period, usually held in the fall, with changes effective January 1^st of the next year. Changes between medical plans can only be done at annual enrollment.

Examples of Qualifying Life Events which may affect your benefits include the following: marriage, divorce, birth/adoption of a child, change in spouse’s employment, change in full-time student status of a child, death of child/spouse.

It is the employee’s responsibility to notify the HR Benefits Department within 30 calendar days of any potential qualifying life event in order to process the coverage options for you and/or your eligible dependents. If you have questions regarding benefit enrollment and eligibility please contact the Department of Human Resources at extension 8-7305.

We also invite you to contact a member of the benefits team directly.

 

Benefits Current Employees Have Access To

Primary Benefits-click on blue areas below to link to additional information

Medical Insurance & Prescription Drug Coverage (RX)	Contact UMR at 800-826-9781 to find in-network doctors, order new insurance cards, claim inquiries, and covered benefits. Available M-F during business hours. Contact UMR Plan Advisor at 800-207-3172 Contact UMR at 800-808-4424 to pre-notify or pre-authorize a procedure. Available M-F during business hours. RX- Contact Navitus at 866-333-2757
Dental Insurance	Contact Delta Dental at 800-236-3713.
Vision Insurance	Contact VSP at 800-877-7195.
Basic & Optional Life Insurance	Contact Human Resources for information about your coverage level and eligibility to increase coverage.
Short-term Disability	Reference the University Policy on this benefit.
Long-term Disability	Contact Human Resources for information about your eligibility and current benefit level.
Flexible Spending Account (FSA) & Health Savings Account (HSA)	Effective 1/1/2019 Contact Discovery Benefits at 866-451-3399. For questions on 2018 accounts - Contact Employee Benefits Corporation (EBC) at 800-346-2126.

Voluntary Benefits-click on blue areas below to link to additional information

Marquette Retirement Plan	Learn more about your Marquette University Retirement Plan and the two investment options we offer eligible employees. Income Options Staying on Track in a Volatile Market 5 Habits of Highly Successful Investors
Leaves of Absences	Do you need time away from work? Review our leave of absence policies to find an option for your situation.
MetLaw Legal Insurance	MetLaw/Hyatt Legal is a voluntary group legal plan that provides employees with convenient, professional legal counsel. Contact Hyatt Legal at 800-821-6400
Critical Illness & Hospital Indemnity	Critical Illness & Hospital Indemnity are voluntary benefits that work to complement your medical coverage. Contact MetLife at 800-438-6388
Tuition Remission	All tuition remission and FACHEX questions should be directed to Steve McCauley, Director of Employee Benefits.
Employee Assistance Programs (EAP)	Contact Aurora EAP online or at 800-236-3231. You can connect with a professional EAP counselor to schedule a consultation who can link you with specialized services for stress (work, relationships, financial), alcohol or drug abuse (yours or a family member’s), and/or balancing work and family.
Long-term Care Insurance	Marquette University has partnered with Northwestern Mutual to assist employees in finding long-term care for themselves, parents or other family members. Employees are offered the option of having their Long Term Care benefit premiums deducted through their MU paycheck. Northwestern Mutual - Long-Term Care Information Northwestern Mutual - The Greatest Gift: A Long-Term Care Plan The Greatest Gift: A Plan for Long-Term Care Contact Northwestern Mutual - Scott Schwertfeger, CLU at 414-368-1674 or Scott.schwertfeger@nm.com
Additional benefits available through MetLife	Receive special discounts that could save you money and convenient payment options including payroll deduction. Auto & Home Insurance Flyer Auto & Home Insurance FAQ's Contact MetLife at 800-438-6388 for a quote. To complement your MetLife Insurance coverage, you now have access to Travel Assistance through a marketing arrangement with MetLife. Travel Assistance Brochure Travel Assistance Flyer Travel Assistance FAQ's Contact MetLife at 800-454-3679
Employee Discounts	Did you know Marquette University employees can get discounts at local hotels, attractions and even cellular companies. Click on the link to the left to see where you can save money. (Please Note: You must be on campus to access the Department of Purchasing's Website.)

 

Benefits For Marquette Retirees

Retirement is one of the most important decisions you will make in your life. The benefits team is proud to offer several educational opportunities and resources for you to explore in order to make educated decisions for your retirement plan.

• Retiree Eligibility and Definition of a Retiree
• Retiree Plan Comparison for 2018
• Summary of Retiree Benefits
• Marquette Retiree Insurance Rate Sheet for 2018
• I will be retiring when I am under age 65
• I will be retiring when I am over age 65
• Medicare Part D Creditable Coverage Notice

There are opportunities to remain connected to the Marquette Community after retirement. One way is to join the Marquette University Retiree Association (MURA). MURA was created to provide opportunities for intellectual stimulation and social interactions among its retirees and to help its retirees find ways to be of service to the university and community. The link to the Web site is: https://www.marquette.edu/mura/ where you can find additional information, including membership, calendar of upcoming activities.

Social Security and Medicare

• Contact a Social Security Administration office three months prior to your 65th birthday. The nearest office to Marquette University is the blue federal building located on 4th Street and Wisconsin Avenue. Appointments are recommended.

Internal Marquette University process to retire

• Give your department at least a two week notice. We recommend giving a two to three month notice to ensure all of your questions are answered and all of your benefit-related paperwork is processed prior to your actual effective date of retirement.
• Your supervisor or business manager will complete a "termination form"
• A member of the benefits team will receive your "termination form" and will contact you directly regarding retiree status eligibility and any applicable paperwork you may need.
• Still have questions about the procedure?  Click here to view a schematic diagram of the process.

Time line and resources to remember

Vendor	Contact Information	Notification Time line
Medicare and Social Security	www.ssa.gov (800) 772-1213	3 - 4 months prior to retirement or turning age 65
TIAA	www.tiaa.org (800) 842-2776	2 – 3 months prior to retirement or withdrawing funds
Marquette University: Tenure Buy-Out and Emeritus Status	Office of the Provost, Faculty Handbook	Prior to Dec. 1 of the final academic year.
Marquette University: Benefits	Department of Human Resources, Employee Benefits (414) 288-7305	2 – 3 months prior to your last day of work
Benefits that Cease on your Last Day of Employment	Basic Life Optional Life Long Term Disability Flexible Spending* *FSA health care expenses must be incurred on or before the last day of employment; employees have a 90 day run-out period to submit for reimbursement
Benefits that Cease at the End of the Month	Health Insurance Dental Insurance Vision Insurance
Marquette Retiree Library Benefits link
Marquette Employee Wellness Link
*Italicized benefits are COBRA eligible.  Employees may elect a continuation of current coverage under COBRA for up to 18 months. See 2018 COBRA Rate Sheet for pricing.

TIAA 403(b) Retirement Accounts

• You have the option of either leaving your funds in your 403(b) account upon your retirement until you wish to draw from your balance, rollover your funds into another account, or choose from one of several distribution options. Call TIAA at (800) 842-2776 for more information. Link to the TIAA area on the benefits website.
• If you are a faculty member and are considering the contract buyout implications and your TIAA 403(b) contract, you should make an appointment our TIAA individual consultant by calling (800) 842-2005 ex. 255674.

Tenured Faculty

• Emeritus retiree benefit synopsis
• The University will buy out a faculty member's tenure if the faculty member holds tenure and is eligible for retirement from Marquette University. Please read the specific Tenure Buy-Out Policy to review all of the conditions
• Faculty members must apply for a buy-out no later than Dec. 1 of the academic year that will be his/her final year of full-time employment.
  
• All buy-outs will have a retirement date immediately following the last day of the contract.  E.g. If the final, full-time contract ends May 23, the effective retirement date would be May 24. 
• Benefit coverage for a faculty member in his/her terminal year expires the final day of the terminal contract month. E.g. If the final, full-time contract ends May 23, health, dental, and vision coverage would continue through May 31.
• The rank of emeritus may be conferred upon a retiring tenured faculty member or a retiring academic administrator whom the university designates in recognition of the sustained high quality performance shown throughout his/her career.  Nominations and/or applications are coordinated through the Office of the Provost.

 

Employee Wellness at Marquette University

Preventive Care

Marquette University’s health, dental, and vision plans offer preventive care at 100% when in-network providers are visited. 

Health:

• Routine physical exams waive any applicable co-pays and deductible. 
• Immunizations
• Routine Diagnostic Tests, Lab & X-rays
• Routine Mammograms (From age 40)
• Pap Test and Pelvic Exams
• PSA Test and Prostate Exams
• Routine Colonoscopy (From age 50)
• For a complete list of preventive care benefits, please review the Summary Plan Document

Dental: Two free cleaning per year, per covered member (deductible waived).

Vision: One free well-vision exam per year, per covered member (co-pay waived).

 

Smoking Cessation Program

Marquette University provides benefits for a smoking cessation program. Marquette University will pay 100% of the cost, up to 180 days per calendar year (two quit attempts per person per year), for any smoking cessation product, including prescription products and over-the-counter (OTC) products. Please note that a prescription from your physician is needed for OTC smoking cessation products to be covered under the smoking cessation program.

 

Wellness

Marquette University's wellness mission is to develop a well workplace in accordance with national guidelines and regulations.

• Employee Wellness Web site

Webinars from UMR on Healthy Living

Healthy at any age - Women and aging

Healthy at any age - Men and aging

Healthy 'U' University from UMR

 

Additional Information Regarding Your Marquette Benefits

ANNUAL NOTICES FOR EMPLOYEES:
Several legislative acts, including the Employee Retirement Income Security Act and the Health Insurance Portability and Accountability Act, require plan administrators, including Marquette University, to give all employees the most important facts they need to know about their health and welfare benefit plans including plan rules, financial information, and documents on the operation and management of the plan, in writing. Written notice is also required regarding the other health and welfare benefit plans that may be available to them.

The university has made this required information available below.

• Notice of Privacy Practices for GHPs
• Health Insurance Marketplace Notification
• Medicare Part D Creditable Coverage Notice
• CHIP Notice
• Important Enrollment Notices
• Wellness Program Notice
• Flexible Spending Account Summary Annual Report
• Basic Life Summary Annual Report
• MetLaw Summary Annual Report
• LTD Summary Annual Report
• Marketplace Notice

For additional information or to request a paper copy of these notices, contact Human Resources at 8-7305.

 

2019 BENEFITS ANNUAL ENROLLMENT

• 2019 Benefits Enrollment Packet

FOCUS GROUP RESULTS

• 2016 Focus Group Results

BENEFITS QUARTERLY NEWSLETTERS

• Spring 2019 Benefits News
• Summer 2018 Benefits News
• Fall 2018 Benefits News
• SPECIAL EDITION 2018 Benefits News
• Winter 2019 Benefits News

ACCRUALS
Are you confused about how you are accruing and can use sick, vacation and short-term disability benefits, if applicable? Click on one of the links below for more information.

• Vacation Time
• Sick Time
• Short-term Disability
• Floating Holiday
• MU Holiday Calendar
• Instructions for Viewing Accruals in MyJob

Additional Benefit Information and Links:

• Tuition Remission Policy
• Payroll Department Website
• All Human Resources Policies and Procedure Documents

Terminating Employment with Marquette University
If you are terminating your employment with Marquette, here is a document that will guide you in how your benefits will cease.

• Termination Facts in Regards to Employee Benefits

Workers Compensation questions click here to view the Risk Management Website and Frequently Asked Questions guide.

Opportunities for Personal and Professional Growth
Employee Development Site