Schedule recurring Teams channel meetings in Teams Calendar

You can create Teams channel meetings as recurring meetings — that is, meetings that repeat on a regular basis. Recurring meetings have the same start time (e.g., 10 a.m.) and the same end time (e.g., 10:50 a.m.) for the entire meeting series. Your Teams Calendar is the same as your Outlook Calendar. So meetings you add via Teams Calendar appear on your Outlook Calendar.

IMPORTANT NOTE

As the instructor or meeting organizer, Teams channel meetings only appear on your own calendar. For a Teams channel meeting to appear on participant calendars, you would need to individually add each participant to the "Add required attendees" field when creating the recurring meeting.

Set up recurring meetings with Teams

As you create a Teams meeting in Microsoft Teams, locate the recurrence drop-down menu.

Recurrence drop-down menu

By default, meeting recurrence is set to "Does not repeat." Select the recurrence drop-down menu to add meeting recurrence. See the examples below to schedule class meeting patterns with Teams.

Note: The following examples are specific to instructors who want recurring Teams channel meetings for Marquette classes. However, staff meeting organizers also can apply these class examples to create recurring Teams channel meetings.

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Monday-Wednesday-Friday class recurrence

  1. For a Monday-Wednesday-Friday class, make sure your meeting start date is a Monday.
  2. From the recurrence drop-down menu, select Weekly.

    Weekly
  3. The menu will state "Occurs every Monday starting [your start date]."
  4. Now select Custom from the recurrence drop-down menu.

    Custom recurrence
  5. A custom recurrence prompt appears. Keep M for Monday selected.
    1. Click or tap W for Wednesday.
    2. Click or tap F for Friday.
    3. Select the end date. Choose the last day of classes from the calendar prompt.

      Monday-Wednesday-Friday recurrence
  6. Confirm the "Occurs every" description listing the start date and end date is accurate.
  7. Click or tap Save.

Monday-Wednesday class recurrence

  1. For a Monday-Wednesday class, make sure your meeting start date is a Monday.
  2. From the recurrence drop-down menu, select Weekly.

    Weekly
  3. The menu will state "Occurs every Monday starting [your start date]."
  4. Now select Custom from the recurrence drop-down menu.

    Custom recurrence
  5. A custom recurrence prompt appears. Keep M for Monday selected.
    1. Click or tap W for Wednesday.
    2. Select the end date. Choose the last day of classes from the calendar prompt.

      Monday-Wednesday recurrence
  6. Confirm the "Occurs every" description listing the start date and end date is accurate.
  7. Click or tap Save.

Tuesday-Thursday class recurrence

  1. For a Tuesday-Thursday class, make sure your meeting start date is a Tuesday.
  2. From the recurrence drop-down menu, select Weekly.

    Weekly
  3. The menu will state "Occurs every Tuesday starting [your start date]."
  4. Now select Custom from the recurrence drop-down menu.

    Custom recurrence
  5. A custom recurrence prompt appears. Keep T for Tuesday selected.
    1. Click or tap the second T for Thursday.
    2. Select the end date. Choose the last day of classes from the calendar prompt.

      Tuesday-Thursday recurrence
  6. Confirm the "Occurs every" description listing the start date and end date is accurate.
  7. Click or tap Save.

Weekly class recurrence

  1. For a weekly class (e.g., Mondays only), be sure your meeting start date is the correct day of the week for your class.
  2. From the recurrence drop-down menu, select Weekly.

    Weekly
  3. Confirm your class day of the week is listed in the menu. For example, if your once-a-week class is Mondays only, the menu will state "Occurs every Monday starting [your start date]."
  4. Now select Custom from the recurrence drop-down menu.

    Custom recurrence
  5. A custom recurrence prompt appears. Keep the day of the week selected.
    1. Select the end date. Choose the last day of classes from the calendar prompt.

      Weekly recurrence
  6. Confirm the "Occurs every" description listing the start date and end date is accurate.
  7. Click or tap Save.

Monday-Tuesday-Wednesday class recurrence

  1. For a Monday-Tuesday-Wednesday class, make sure your meeting start date is a Monday.
  2. From the recurrence drop-down menu, select Weekly.

    Weekly
  3. The menu will state "Occurs every Monday starting [your start date]."
  4. Now select Custom from the recurrence drop-down menu.

    Custom recurrence
  5. A custom recurrence prompt appears. Keep M for Monday selected.
    1. Click or tap the first T for Tuesday.
    2. Click or tap W for Wednesday.
    3. Select the end date. Choose the last day of classes from the calendar prompt.

      Monday-Tuesday-Wednesday custom recurrence
  6. Confirm the "Occurs every" description listing the start date and end date is accurate.
  7. Click or tap Save.

Monday-Tuesday-Wednesday-Thursday class recurrence

  1. For a Monday-Tuesday-Wednesday-Thursday class, make sure your meeting start date is a Monday.
  2. From the recurrence drop-down menu, select Weekly.

    Weekly
  3. The menu will state "Occurs every Monday starting [your start date]."
  4. Now select Custom from the recurrence drop-down menu.

    Custom recurrence
  5. A custom recurrence prompt appears. Keep M for Monday selected.
    1. Click or tap the first T for Tuesday.
    2. Click or tap W for Wednesday.
    3. Click or tap the second T for Thursday.
    4. Select the end date. Choose the last day of classes from the calendar prompt.

      Monday-Tuesday-Wednesday-Thursday custom recurrence
  6. Confirm the "Occurs every" description listing the start date and end date is accurate.
  7. Click or tap Save.

Monday-Wednesday-Thursday-Friday class recurrence

  1. For a Monday-Wednesday-Thursday-Friday class, make sure your meeting start date is a Monday.
  2. From the recurrence drop-down menu, select Weekly.

    Weekly
  3. The menu will state "Occurs every Monday starting [your start date]."
  4. Now select Custom from the recurrence drop-down menu.

    Custom recurrence
  5. A custom recurrence prompt appears. Keep M for Monday selected.
    1. Click or tap W for Wednesday.
    2. Click or tap the second T for Thursday.
    3. Click or tap F for Friday.
    4. Select the end date. Choose the last day of classes from the calendar prompt.

      Monday-Wednesday-Thursday-Friday custom recurrence
  6. Confirm the "Occurs every" description listing the start date and end date is accurate.
  7. Click or tap Save.

Wednesday-Thursday class recurrence

  1. For a Wednesday-Thursday class, make sure your meeting start date is a Wednesday.
  2. From the recurrence drop-down menu, select Weekly.

    Weekly
  3. The menu will state "Occurs every Wednesday starting [your start date]."
  4. Now select Custom from the recurrence drop-down menu.

    Custom recurrence
  5. A custom recurrence prompt appears. Keep W for Wednesday selected.
    1. Click or tap the second T for Thursday.
    2. Select the end date. Choose the last day of classes from the calendar prompt.

      Wednesday-Thursday recurrence
  6. Confirm the "Occurs every" description listing the start date and end date is accurate.
  7. Click or tap Save.

Daily class recurrence (weekdays)

  1. For a daily (weekdays) class, make sure your meeting start date is the first day of class.
  2. From the recurrence drop-down menu, select Every weekday (Mon - Fri).

    Every weekday (Mon - Fri) recurrence
  3. The menu will state "Occurs every Monday, Tuesday, Wednesday, Thursday and Friday starting [your start date]."
  4. Now select Custom from the recurrence drop-down menu.

    Custom recurrence
  5. A custom recurrence prompt appears. Keep all the weekdays (M, T, W, T and F) selected.
    1. Select the end date. Choose the last day of classes from the calendar prompt.

      daily (weekdays) class recurrence
  6. Confirm the "Occurs every" description listing the start date and end date is accurate.
  7. Click or tap Save.

Finish and send the new Teams channel meeting

Return to the Create a meeting from a Teams channel instructions to select a Teams channel for the recurring meeting series. Then click or tap Send to schedule the Teams channel meeting series and add it to your calendar.

Adjust the meeting series for holidays and non-class days

After scheduling the recurring meeting series, you can adjust for holidays and other non-class days.

  1. Navigate to the specific non-class day in your calendar.
  2. Be sure you have the correct non-class day. Double-click the non-class meeting to be canceled.
  3. The edit meeting screen appears. Select Cancel meeting > Cancel occurrence.
  4. You are prompted to confirm cancellation and to add an optional note.
  5. Click or tap Cancel occurrence.

Questions?

Please contact the IT Services Help Desk for questions about Microsoft Teams.