Statutes on Faculty Appointment, Promotion and Tenure

Chapter 303 - Originating Unit Procedures and Standards

Section 303.01

Each academic unit of the University authorized to initiate and recommend promotion and tenure shall formulate a systematized and reasonably detailed statement of the internal procedures to be employed by that academic unit in determining its recommendations. Where substitutive norms under Section 302.04(2) are recognized by the academic unit, the statement shall delineate the quality and nature of the activities that may be substituted for scholarship.

Section 303.02

Such statement shall be submitted to the Office of the Provost for its information; and the unit shall promulgate the statement to all of its Regular Faculty.

Section 303.03

Revisions of such statements may be effected and promulgated from time to time by an equivalent procedure, as the originating unit may deem appropriate.

Section 303.04

College and Department Standards (approved by UAS on March 19, 2018)

Policy on the Applicability of Revised Promotion and Tenure Standards in Academic Units

This policy relates to full-time tenured and tenure track faculty members. It addresses the question of which set of academic unit (local) standards will be applied to cases of tenure and promotion for assistant and associate professors when local standards are revised.1

When local standards are revised in an academic unit, and subsequently approved by the provost, all faculty in that academic unit will be notified by the Office of the Provost that revisions have occurred. Within 90 days of notification, each assistant professor and each associate professor must submit to their department chair (with a copy to the dean’s office) a signed letter indicating which set of standards (identified by date of provost approval) they will use for purposes of tenure and/or promotion moving forward. If a faculty member does not submit a signed letter within the allotted 90 days, the revised standards will be used for purposes of promotion and tenure for that particular faculty member.

Regardless of which set of standards is selected, a candidate’s full record when being considered for tenure and/or promotion will be assessed according to the one single set of standards; a faculty member may not choose aspects from multiple sets of standards.

Revised standards must be used by all faculty in the department after a period of seven (7) years from the date of provost approval, regardless of the choice that was made and submitted in writing (within 90 days of being notified of the change).2 Regardless of any decision made within the 90 days, assistant professors subsequently promoted to the rank of associate professor with tenure will be subject to the revised standards when being considered for her or his next promotion to professor.


This policy only concerns revisions to local standards. Revisions to local procedures will automatically apply to all candidates at all ranks. Any procedural revision, however, must be provided to all regular faculty members within the local unit.

2 Approved non-academic leaves (e.g., FMLA) should not be counted toward this seven (7) year period. 

Section 303.05

University Committee on Faculty Promotion and Tenure Policy on Hiring at Advanced Rank With Tenure (revised by UAS on March 19, 2018)


Members of the University Committee have articulated dilemmas faced by their colleges when hiring faculty in highly competitive areas during late spring and early summer. In some cases, these individuals did not become available until late spring when the regular search process has ended. Moreover, when hiring these individuals for endowed chairs or as department chairs, conferral of tenure is often a consideration. In the experience of the college representatives, serious conflicts can surface as follows:

  1. In some cases it is difficult for candidates to obtain teaching evaluations from their administrative files;
  2. The colleges are competing to attract these individuals and do not wish to unduly burden them;
  3. External reviews of scholarship are often necessary but difficult to secure in timely fashion, and
  4. There is usually pressure from the dean to hire the individual.


In view of these issues, the University Committee determined to recommend a process to the Provost. After considerable discussion, Committee members noted that, in addition to an established research record, Marquette University requires better teaching than might otherwise be required at institutions conferring tenure. The University Committee therefore outlined the following process for hiring candidates at advanced rank with tenure:

  1. A dossier must be prepared for the candidate, either by the Associate Dean of the college, the department chair, or the chair of the local promotion and tenure committee;
  2. The candidate must provide a complete curriculum vitae as part of that dossier;
  3. Apart from the candidate’s curriculum vitae, the dossier must contain supporting evidence concerning teaching, research and service. Though the dossier need not be inclusive of the wide variety of materials otherwise supplied to the University Committee as part of the regular promotion and tenure process, the supporting materials should be commensurate with the evidence usually provided for promotion to the particular rank sought:
    1. Teaching evidence can include student commentary on teaching scores, an indication of teaching awards, letters from students or peers, a presentation before interested faculty where teaching competence can be demonstrated, or some combination thereof;
    2. Research or scholarship evidence can include external reviews, journal rankings, an extramural funding record, reference letters from other scholars who are noted in the area, membership in learned societies where membership is achieved only through recognized research, and graduation rates for doctoral or masters candidates, or some combination thereof;
    3. Service contributions should be acknowledged and noted;
  4. The dossier must be submitted to the department and college promotion and tenure committees, consistent with individualized college procedures (some colleges have only one committee), which committees normally will vote on the candidate;
  5. A recommendation to hire at advanced rank with tenure must issue from a majority of the departmental and college promotion and tenure committees;
  6. The dean of the particular college must append his or her recommendation to hire the candidate;
  7. The entire file must be submitted to the Provost, who will make a recommendation to the President.

It was the consensus of the University Committee on Faculty Promotions and Tenure that the candidate’s burden to supply these materials can be alleviated if the advertisement clearly requires that candidates supply evidence of these criteria at some point in the hiring process. It was a further consensus that the University Committee need not be involved in this process. However, it is critical that the local or departmental committee be involved in the final stages, as noted.