Remote Teaching with Microsoft Teams

Upcoming: New Teams Meetings Experience (May/June 2020)

The new Teams Meeting experience will let you view Teams meetings in a pop-out window. Controls such as mute/unmute, camera on/off, chat and leave will move to the top of the meeting window. That way, the meeting controls are always available and will never block content.

 

Instructor Frequently Asked Questions

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How can I get an introduction to Microsoft Teams?

  • Watch the 24-minute video below, offering an overview of Microsoft Teams.
  • Note that the introduction to Teams Meetings/Online Class Sessions starts at the 11-minute, 46-second mark in the video.
  • If an attendee joins an online meeting/class session without a logged-in Teams application or a PIN, the attendee may wait on hold in the "lobby." The lobby setup has changed since this video was recorded. As of March 17, 2020, attendees who join an online meeting will bypass the lobby by default — but only if a Marquette participant has first joined using the Teams meeting software or a PIN.

Do I need a Teams site to use Teams Meetings for online class sessions?

No, the Teams site is not required to offer online class sessions. See Create an online class session in Microsoft Teams and "How do I notify students of online class sessions?" below. 

How do I request Microsoft Teams sites for my courses?

  • Login to CheckMarq and access Faculty Center. 
  • Your course listings for the current term have a column for Create Microsoft Team.
  • Click the Create Microsoft Team icon for each class section that needs a Team site created. 

Create Microsoft Team icons in CheckMarq Faculty Center

What happens after I request my Microsoft Teams site(s)?

Please note it may take up to 24 hours for the all the steps in creating the site to complete. Here is what you can expect and what you can do to advance the process:

  • What to expect: You will receive notice from Teams when you have been added to the Teams site. Next, the system will automatically load students, TAs, etc. You may check in on the pace at which the system is adding the students and others by viewing the Team membership list.
  • If you want the process to go faster: You may choose to add missing student(s) to the site to supplement the automation process. These additions will not cause the system to duplicate the student list, but it may assist you in having a usable Teams site faster.
  • Quality Assurance: After 24 hours, please verify that all your students have been added to the Teams membership list. If any students are missing, you may add them or contact IT Services. If your students are not all visible in the Team site after 24 hours, or if you have any questions, please contact IT Services at teams@marquette.edu.

How do I create my own Team site? Which type of Team should I choose?

Before creating your own Teams site, please note that you would need to manually enter all the members into the Team site. For example, if the Team site is for a class section, you would need to manually add each student to the Team.

  1. To create a Team site, launch Microsoft Teams.
  2. In the left column, select the Teams icon.
  3. In the upper right, click or tap the Join or Create Team button.
  4. The "Join or Create Team" screen appears.
  5. In the upper left, click or tap the Create Team button.
  6. Select the Other type for your Team.

When IT Services creates Teams sites for class sections, the Other option is selected.

Choose Other as the Team Site type when creating a Team

This Other choice avoids some extra features. For example, if you were to choose the Class option for Teams site creation, that Teams site would include assignments and grades. Those extra features may compete with the D2L course site. Choosing the Other option omits these features, keeping them on D2L where students expect them.

Once you select a Team type, you cannot reverse the choice. If you chose the wrong type of Team, you can create a new Team using the Other option.

How do I create an online class session in Microsoft Teams?

How do I notify students of online class sessions I've created?

  • If you used the new D2L Teams Meeting Widget to create your online class session/meeting, that online meeting will not appear on your calendar. Note the D2L Teams Meeting Widget instructions include steps to send a Classlist email to students and/or post a News Item with meeting details. If you used the D2L Teams Meeting Widget to make a meeting, but you did not keep nor share the meeting details, simply create another online class session/meeting. Then follow the student notification steps in the instructions.
  • If you did not use the D2L Teams Meeting widget, go to your calendar in Outlook on the Web Calendar, Microsoft Outlook calendar or Microsoft Teams calendar.
  • Double-click to fully open the specific calendar event item for your online class session/meeting. If you single-click, a pop-up preview of the event may appear, and the preview may not show you what you need.
  • From the event item in your calendar, copy the Join Microsoft Teams Meeting link, the call-in number and Conference ID.

    Conference ID and call-in number
  • Confirm you copied the correct course section's online class meeting.
  • Login into D2L. Use D2L's class list feature to email the online class session/meeting information to all your students.

Watch this brief video below for the D2L Class List email segment — starting at the 1-minute, 33-second mark — to inform students of the online class session details.

Can I use my mobile device and its built-in camera for Teams?

Yes, Teams mobile apps can use your device's forward-facing camera. Download the Teams app for iOS or the Teams app for Android.

How do I join my Teams online class session?

Once I've joined the session in Teams, what controls should I know?

After joining the online class session in Teams, familiarize yourself with the Teams control task bar.

Control bar

  • Click or tap the Participants icon to see who has joined.
  • To share your screen during the session, click or tap the Share icon.
  • Click or tap the speech balloon icon to reveal the Meeting Chat in the right column of Teams.
    • IMPORTANT: This is a group chat for all meeting participants, not private chat.
    • Engage students with reactions to their chat messages, such as Like, Heart and Laugh.
    • Use @ then the participant name(s) to mention and get their attention during the meeting chat. 
    • Note that Like might mean acknowledgement (“okay” or “I got it”) instead of sentiment.
  • When the session is over, be sure to select Hang Up, especially if you are recording the session.

How do I record a Teams online class session?

Using the Microsoft Teams software (not a web browser), you can record online class sessions and meetings and share via Microsoft Stream.

Where did the record option go for my Teams online class session?

Make sure you are using the Microsoft Teams desktop software, so the record option is available. If you join using the Web version of Teams, you won't see an option to start recording.

How do I create breakout meetings in Teams?

Why do students have a Chat icon in Teams — and instructors do not?

Student view and faculty/staff view of TeamsDifferent features appear in Microsoft Teams, depending on your Teams account. In the left navigation bar for Teams, students see both the Chat and Calls icons, but instructors do not.

Why not offer Chat for instructors? For underlying technical reasons, Chat and Calls must be paired together in Teams. Activating Chat for instructors would also change Calls in a way that would disrupt their university phone service. Activating Chat and Calls for students did not pose a problem, as most students do not use university phones.

IT Services is evaluating the significant phone infrastructure changes that must occur to move all faculty and staff to Teams calling. Only after these phone changes can Teams Chat be enabled for faculty and staff.

In the meantime, faculty and staff can continue to use Skype for Business to conduct private chats with students. (Find out how to open Skype for Business and pin it to the Windows taskbar.) Messages sent from the faculty or staff Skype for Business app will appear in students’ Teams app.

Also, all users in a Teams online class session/meeting can use the group chat during the online meeting. From the Teams control task bar, click or tap the speech balloon icon to reveal the group meeting chat.

Teams control task bar with Meeting Chat identified with an arrow

How can I take attendance in a Teams online class session?

As the meeting organizer, you can rejoin the meeting to download the attendance list. Once in the meeting, click or tap the Participants icon on the meeting controls to reveal the right column. From the "People" column, click or tap the down arrow icon to download the attendance list.

Download participants list

What is Videoconference Bombing?

Videoconference Bombing — the screen sharing of inappropriate content by an online intruder — is a rising cyber threat. Find out how to prevent and address Videoconference Bombing when using Microsoft Teams.

Questions?

For more help with Microsoft Teams, please contact the IT Services Help Desk.