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2. Notification

Students will be notified of their FERPA rights each term by e-mail and by annual publication of this policy in the student handbook. Additionally, this policy is posted on the Academic Policies page.

Marquette University's policy regarding the confidentiality of student records is in keeping with FERPA. It is university policy to maintain as confidential all data except that considered to be "directory information." Directory information includes: students’ name(s), address(es), telephone number(s), Marquette e-mail address, photographs, electronic images, date and place of birth, major field(s) of study, current enrollment status, participation in officially recognized activities, dates of attendance, degrees, awards and academic honors received (including names of scholarships), Dean’s List selection, previous institution(s) attended, program and promotion materials on participants in various sports and similar public activities, including weights and heights of members of athletic teams.

Students have the right to restrict the release of address(es), telephone number(s) and Marquette e-mail address and may do so by logging into CheckMarq, accessing the Student Center and selecting Privacy Settings under Personal Information.

Students also have the right to restrict all directory information and may initiate the process by contacting Marquette Central.

In addition, FERPA affords students certain rights with respect to their education records. They are:

  1. The right to inspect and review the student's education records within 45 days of the day the university receives a request for access.

    Students should submit to the registrar, dean, head of the academic department, vice president of student development or other appropriate official written requests that identify the record(s) they wish to inspect. A form can be obtained from the Office of the Registrar that the student may use to request access to Academic Records. Other offices or departments will develop their own method-granting access. After the written request, each office or department will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

  2. The right to request the amendment of anything in the student's education records that the student believes is inaccurate or misleading.

    Students may ask the University to amend a record that they believe is inaccurate or misleading. They may write or use the appropriate form as designated by each office to the University official responsible for the record, clearly identifying the part of the record they want changed, and specify why it is inaccurate or misleading.

    If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

  3. The right to consent to disclosures of all personally identifiable information contained in the student's education records, except directory information as stated above and other provisions of FERPA that authorize disclosure without consent.

    One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted for a service (such as an attorney, auditor or collection agent); a person serving on the Board of Trustees; a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks; or a volunteer or other non-employee with legitimate educational interests.

    A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

    Upon request, the university may disclose education records without consent to officials of another school in which a student seeks or intends to enroll and by law must provide name and address of all students to any legitimate military recruiter who makes such a request in writing to the Office of the Registrar.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Marquette University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Ave., SW
    Washington, D.C. 20202-4605