FERPA - Procedure to Inspect Education Records

Students may inspect and review their education records upon request to the office of the appropriate record custodian, hereafter referred to as record custodian. 

  • An official Request to Inspect Education Records form must be submitted to the appropriate record custodian(s).  Forms may be obtained from any record custodian identified below.
  • The request must specify and identify as closely as possible the desired records.
    1. At the time of the request, the student must provide proper identification (photo ID) verifying that they are the person whose record is being assessed.
    2. Inspection and review must be permitted within 45 calendar days from the receipt of the student's request. 
    3. The designated staff person(s) must supervise the review of the contents of the record with the student.
    4. Students will be free to make notes concerning the contents of their records but will not be allowed to remove any materials from the records or make copies (electronic or otherwise) of the records at the time of inspection.  When a record contains information about more than one student, the student may inspect and review only that portion of the record that relates to them.
    5. Some documents may be copied with a .50 per page fee.  Other materials, including but not limited to, transcripts from other schools, high school transcripts, letters or forms of recommendation for which you have waived your right to view, are not available to copy.

Academic records/education records

The following is a list of the types of records that the university maintains, their locations and their custodians.

Types of Records Location  Custodian
Academic Records/Advising Records (progress, advising, evaluations)

Office of the Dean of each Undergraduate College

Office of the Dean of Graduate/Professional School

Office of the Registrar


Department Office


Program Offices (EOP, FFP, Honors, etc.)

Dean of the College


Dean of the School


University Registrar

Chairperson of the department

Director of the Program

Admissions File Office of Undergraduate Admissions


Office of Admissions of each Graduate/Professional School

Office of the Registrar
Dean of Undergraduate Admissions

Director of Admissions of the School


University Registrar
Career Services Records Career Services Center Director of the Center
Conduct/Disciplinary Records Office of Student Development Associate Dean of Students
Counseling and Testing Records

Note:  the confidentiality of counseling records is maintained in accordance with applicable state and federal law defining the circumstances under which information may be released.
Counseling Center Director of the Center
Cumulative Academic Records (grades, transcripts, etc.) Office of the Registrar University Registrar
Disabled Student Services Office of Disability Services Director of Disability Services
Enrollment Records Office of the Dean Graduate/Professional School/Undergraduate College

Office of the Registrar
Dean of the School/College



University Registrar
Financial Records Office of the Bursar Bursar
Financial Aid Records Office of Student Financial Aid


Office of the Dean Graduate/Professional School
Director of Student Financial Aid


Dean of the School



Health Records

Note:  the confidentiality of medical records is maintained in accordance with applicable state and federal law defining the circumstances under which information may be released.
Marquette University Medical Clinic Director of the Marquette University Medical Clinic
Intercollegiate Athletics Department of Intercollegiate Athletics  Athletics Director
International Student Records Office of International Education

Office of the Dean, of each Graduate School/Professional School

Office of the Registrar
Director


Dean of the School



University Registrar
Miscellaneous Records (student education records not included in the above list) The appropriate university official/employee will locate and collect such records. The university official/employee who maintains such records