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3. Procedure to Inspect Education Records

Students may inspect and review their education records upon request to the office of the appropriate record custodian, hereafter referred to as record custodian. (See following listing of academic records/education records: type, location, custodians)
  • An official Request to Inspect Education Records form must be submitted to the appropriate record custodian(s). Forms may be obtained from any record custodian identified herein.
  • The request must specify and identify as closely as possible the desired records.

  1. At the time of the request, the student must provide proper identification (photo ID) verifying that he/she is the person whose record is being accessed.
  2. Inspection and review shall be permitted within 45 calendar days from the receipt of the student's request.
  3. The designated staff person(s) must supervise the review of the contents of the record with the student.
  4. Students will be free to make notes concerning the contents but will not be allowed to remove any materials from the records at the time of inspection. When a record contains information about more than one student, the student may inspect and review only that portion of the record that relates to him/her.

Academic records/education records

The following is a list of the types of records that the university maintains, their locations and their custodians (custodian includes his/her designee).

Types Location Custodian
Academic Records/Advising Records (progress, advising, evaluations) Office of the Dean of each Undergraduate College Dean of the College
Office of the Dean of Graduate/Professional School Dean of the School
Office of the Registrar, Zilber Hall University Registrar
Department Office Chairperson of the department
Program offices (EOP, FFP, Honors, etc.) Director of the Program
Admissions File Office of Undergraduate Admissions, Zilber Hall Dean of Undergraduate Admissions
Office of Admissions of each Graduate/Professional School Director of Admissions of the School
Office of the Registrar, Zilber Hall University Registrar
Career Services Records Career Services Center, Holthusen Hall Director of the Center
Counseling and Testing Records Counseling Center, Holthusen Hall Director of the Center
Note: The confidentiality of counseling records is maintained in accordance with applicable state and federal law defining the circumstances under which information may be released.
Cumulative Academic Records (grades, transcripts) Office of the Registrar, Zilber Hall University Registrar
Disabled Student Services Office of Disability Services, Marquette Hall Coordinator of Disability Services
Disciplinary Records Office of the Dean of Students, Alumni Memorial Union Dean of Students
Enrollment Records Office of the Dean Graduate/Professional School/Professional Studies/Undergraduate College Dean of the College/School
Office of the Registrar, Zilber Hall University Registrar
Financial Records Office of the Bursar, Zilber Hall Bursar
Financial Aid Records Office of Student Financial Aid, Zilber Hall Director of Student Financial Aid
Office of the Dean Graduate/Professional School Dean of the School
Health Records Student Health Service, Schroeder Health Complex Director of Student Health Services
Note: The confidentiality of medical records is maintained in accordance with applicable state and federal law defining the circumstances under which information may be released.
Intercollegiate Athletics Department of Intercollegiate Athletics, Al McGuire Center Athletics Director
International Student Records Office of International Education, Holthusen Hall Director
Office of the Dean, of each Graduate School/Professional School Dean of the School
Office of the Registrar, Zilber Hall University Registrar
Miscellaneous Records (student education records not included in the above list) The appropriate university official/employee will locate and collect such records. The university official/employee who maintains such records