Advertising in the Residence Halls and Through Student Media

Posting Flyers in the Residence Halls

1. Contact the Office of Residence Life, Carpenter Tower 203, (414) 288-7208, to reserve posting space in the halls because there are a limited number of postings in a given week. There is also an online reservation form.
2. As with all campus postings, first take a copy to the Office of Student Development (AMU 121) to get it stamped. (Please remember, publicity approval takes from one to three days.)
3. Take your stamped original and make enough copies to hang in the residence halls (and anywhere else on campus you plan to post).
4. Count out and label your copies by residence hall and take the counted stacks to Rick Arcuri at the Office of Residence Life (Carpenter Tower 203). He will put them in Hall Director mailboxes to be delivered to the RA staffs, and hall lobbies.

• Abbottsford Hall    9
• Carpenter Tower  14
• Cobeen Hall     14
• Mashuda Hall     16
• McCabe Hall      8
• McCormick Hall    23
• O’Donnell Hall     13
• Schroeder Hall    19
• Straz Tower      17

Tips for Effective Residence Hall Publicity

• Don’t forget to allow for extra front end time. This includes the one to three day turnaround from the Office of Student Development as well as travel time for your flyers to get from the Office of Residence Life to the RA’s hands (estimate approximately three days).
• Don’t forget to allow for extra front end time. This includes the one to three day turnaround from the Office of Student Development as well as travel time for your flyers to get from the Office of Residence Life to the RA’s hands (estimate approximately three days).
• Plan ahead to ensure your posters get space. The Office of Residence Life tries to manage the number of postings going up in the halls so students’ living spaces aren’t wallpapered with flyers. If a number of groups are already posting in the halls that particular week, your flyers may not be accepted. For this reason, we recommend getting your posters in early so they are guaranteed space.

Reserving Tables in the Residence Halls

Student Organizations often find it useful to host information tables in the residence halls to promote events they are having. To reserve a table in the residence halls, follow these steps:

• Register the event by submitting an Event Registration Form at least two weeks in advance.
• Request the space at http://www.marquette.edu/orl/policies/publicity.shtml
• Take a copy of the event approval notification (sent to you via e-mail) to the Office of Residence Life to reserve a table.
• Remember that space is limited and other groups are interested as well. Be sure to plan ahead!

Advertising with Table Tents

Advertising with table tents in the AMU, the Brew @ the Bridge, or the Residence Halls is a great way to promote your organization event. To reserve space in either location, follow these steps:

• After deciding you want to publicize through table tents, first go to http://www.marquette.edu/orl/policies/publicity.shtml to request space on the residence hall tables, Event Management (AMU 245, (414) 288-7202) for AMU reservations, and Calvin Jemison at the Raynor Memorial Libraries. Please note that space is limited and you may not be able to reserve space if other groups have already done so. Be sure to call ahead before making your copies!
• As with all campus postings, take the original to the Office of Student Development (AMU 121) for a stamp of approval. (Please remember, publicity approval takes from one to three days.)
• Take your stamped original and make enough copies for tables in the residence halls and/or the AMU.
• Table Tents in the Residence Halls require both an Office of Student Development stamp and a stamp from the Office of Residence Life.
• For table tents in residence halls count your copies out by location and take them, along with your confirmation, to the dining hall manager. You will need to place the table tents on tables using volunteers from your organization. Residence hall staff will not do this for you.
• For tables tents, your organization is welcome to place them on the tables as soon as they are stamped and approved. Reservations are required. No more than two per table.
• PLEASE NOTE: Table tent space on AMU dining tables are not guaranteed. Staff will dispose of damaged or soiled table tents. Please have extras on hand to replenish as needed. In addition, table tents are removed when events occur in the Marquette Place and may not be re-set after the event.

Residence Hall Tables:

• Cobeen - 83
• McCormick - 70
• Straz - 50

AMU Tables:

• Brew Bayou - 25
• Brooks Lounge - 20
• Marquette Place - 100

Raynor Library:

• Brew at the Bridge - 20

Publicizing on AXIS TV

AXIS TV is a great way to get your message across without having to deal with copy costs. This form of publicity is available on AMU screens. You will have to plan ahead because space for slides is limited. Just follow these steps:

• Complete your Event Registration form with the Office of Student Development and complete the AXIS TV portion of the form
• Outline what information you wish to include on your slide
• Go to the Center for Leadership, Service, and Involvement to set up an appointment with a staff member to assist you in the process of becoming a content creator and creating your slide electronically (you will only need to do this the first time you create a slide)
• Submit your slide for display on AXIS TV

Some additional things to keep in mind:

• Slides will run no more than 6 days prior to the event on the 3 AMU Screens
• Slides are available on a first come first served basis
• Slides must be submitted for approval 2 weeks prior to the event
• Each slide will run anywhere from 3 to 7 seconds

Publicizing on Channel 95 (AND 126.955)

The Office of Residence Life will desplay Power Point slides and/or video on Channel 123 between movies. Contact Rick Arcuri in the Office of Residence Life at (414) 288-7208 to submit your information. Channel 123 broadcasts in all university-owned housing and some off-campus locations. You can also email your slides or video to richard.arcuri@marquette.edu.

Getting Coverage in the Tribune

The Tribune is a good resource for generating publicity about student organization events. In addition to running advertisements (which cost you money), you can send information about your event to the reporting staff and generate interest that may result in a full article (which is free!).

When sending a press release to the Tribune writers, it is important to include the following information:

• Date, time and location of your event
• Admission costs, donation requests, ticket locations
• Full name of your event
• Full name of your organization and any organizations/departments that are co sponsoring
• A paragraph or two detailing what the event is about
• Contact name, phone number and e-mail address for the person coordinating the event
• Information about any benefiting organization (for instance, if you are raising money for a charity or local service agency)

You can contact the Tribune staff directly by calling 288-7246, or emailing advertisingmu@gmail.com.

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