Eligibility & Requirements for Organization Membership

Eligibility for Organization Membership

1. All full-time undergraduate students are eligible for membership in any undergraduate student organization in accordance with the standards, academic or otherwise, established by each organization. Any student organization which selects its membership or officers upon the basis of restrictive clauses dealing with race, color, gender, age, sexual orientation, religion, disability, veteran’s status or national origin will be considered to be operating in conflict with university policy.

2. Any part-time student, graduate student, professional student, faculty member, or administrator may be an associate member of any undergraduate student organization, and may not hold office
or vote. Graduate students may only be regular members, hold office, or vote in graduate student organizations.

3. The officers of all student organizations as well as the elected and appointed senators and officials of MUSG must be in good standing (not on academic or disciplinary probation) at the time of their election or appointment and throughout their terms of office. The Office of Student Development will check the status of each student who runs for office or is appointed to a position within MUSG.

4. No student shall simultaneously hold more than one of the following positions:

• president, executive vice president, program vice president, legislative vice president, financial vice president, or communication vice president of the Marquette University Student Government

• MUSG legislative senator

• College Council or Governing Council President

• No student may serve simultaneously on more than two college councils

5. The authority and responsibility for ensuring that officers comply with grade requirements for club and organization officers (president, vice president, treasurer, secretary, social chairperson, etc.) shall reside with the officers of that organization. In instances of dispute, the decision-making authority and responsibility rests with the Office of Student Development.

6. Marquette University has a deferred joining policy for students interested in social Greek organizations. See the Fraternity and Sorority Information at the back of this handbook for more details about this policy.

Hazing Policy

It is a violation of the Student Conduct Code for a student or student organization to participate in hazing or harassment which includes actions or situations that do or could result in mental, emotional, or physical discomfort, embarrassment, ridicule, or endangerment whether intentionally, for fun, or by consent.

Organization Leaders Workshop

All student organizations must attend one Organization Leaders Workshop during the first three weeks of classes. If the president cannot attend, another elected officer may attend. These workshops will review policies and procedures for student organizations. Organizations that are not represented at a workshop will not be officially recognized by the Office of Student Development.

Organization Advisors

Each recognized student organization is encouraged to have an advisor who is a member of the university faculty or staff. If a group does not have an advisor, the Office of Student Development can assist the group
in finding one.

How Can an Advisor Help You?

• An advisor can assist the organization to function in accordance with its stated purposes and become familiar with the events and activities sponsored by the organization.
• An advisor can provide advice and counsel by sharing expertise, insights and ideas, and making recommendations when appropriate.
• An advisor can assist in the development of leadership skills among members.
• An advisor can give counsel on financial and administrative matters relating to the organization.
• An advisor can help prevent any violations of university, community, or state regulations.

Requirements for Officers

The officers of all student organizations as well as the elected and appointed senators and officials of MUSG must be in good standing (not on academic or disciplinary probation) at the time of their election or
appointment and throughout their terms of office. The Office of Student Development will check the status of each student who runs for office or is appointed to a position within MUSG.

The authority and responsibility for ensuring that officers comply with grade requirements for club and organization officers (president, vice president, treasurer, secretary, social chairperson, etc.) shall reside with the officers of that organization. In instances of dispute, the decision-making authority and responsibility rests with the Office of Student Development.

Annual Organization Registration

Why Register Every Year?

• To inform OSD that your organization is still active on campus and to remain eligible for all the benefits and privileges of being a student organization.
• To provide OSD with accurate contact information for at least three members of your organization. This information is used to refer interested students to the organization, to inform student organization members about services and opportunities offered by OSD, and to maintain open communication between OSD and leaders of student organizations.

How Does It Work?

• Student Organization leaders can register their organization at any point in the academic year. OSD does ‘reminder’ campaigns late in the spring semester and early in the fall semester encouraging groups to register.
• Forms are available at OSD.
• Once a group is registered, it is eligible for all the benefits of being a recognized student organization, including reserving space in AMU facilities and academic buildings, having programs and publicity approved, utilizing a mailbox at the Center for Leadership, Service, and Involvement and many more.

Organization Mailboxes

Registered student organizations have the benefit of an organization mailbox at the Center for Leadership, Service, and Involvement. Both campus and off-campus mail can be received through this address. Student
organization leaders are expected to check their mailbox at least once a week due to the small size of the boxes and the large volume of mail that comes through.

Mailbox combinations are released to the organization president via email at the beginning of each semester. Combinations can also be retrieved by stopping into the Office of Student Development (AMU 121). Please note that for security reasons the mailbox combination will only be released to the organization president.

If an organization fails to empty its organization’s mailbox, the Center for Leadership, Service, and Involvement staff will notify the organization of a date by which everything needs to be emptied. If the organization fails to empty the mailbox by this date, the mailbox will be reassigned to another organization.

Your Organization's Address
Marquette University
Organization Name
LEAD Center Mailbox # _____
AMU 140
P.O. Box 1881
Milwaukee, WI 53201-1881

Reserving Student Organization Conference and Meeting Room

There are three conference rooms available for student organizations to hold meetings, in the Center for Leadership, Service, and Involvement, AMU 137. To reserve this space, contact the Center for Leadership, Service, and
Involvement. Other requests for space on campus should be made through the AMU Event Management Office.

Acquiring Office and Storage Space

The Office of Student Development has a limited number of storage closets available for student organization
use. Organizations interested in having a storage closet can apply each year for the use of these facilities.

• Applications for space are available in March and space assignments are completed by the end of April.
• Space is available from August until May with limited summer storage opportunities.
• Organizations assigned a storage space are welcome to move into their new space at the beginning of the fall semester.

Storage Keys

Student Organizations with a storage area in the AMU are able to give key access to a number of members from their organization.

A user key list is maintained at the Center for Leadership, Service, and Involvement. The organization president must provide a list of members who are allowed access to the storage space to the Office of Student Development. The organization president can add and delete members to and from the list throughout the year by notifying the Coordinator for Student Organizations and Leadership.

Please note that students who are not listed on the user list will not be given keys to the space. The president must provide any changes to the list. This is to ensure the safety and security of stored items.

Do You Have an Office Or Storage Area?
Don't Forget To:

• Submit a list of approved users to the Coordinator for Student Organizations and Leadership.
• Re-apply for space in the spring.

CENTER FOR LEADERSHIP, SERVICE, AND INVOLVEMENT

The Center for Leadership, Service, and Involvement, located in AMU 137, is a resource space for student organization leaders and members, resident assistants and hall council representatives. A variety of supplies, books and staff are available to help student leaders. Below is a brief listing of what is available.

STAFF

Program Assistants for Community Service, Commuter Programs, Greek Life, Late Night Programming, Leadership Programs, Multicultural Affairs, Office of Residence Life, Student Organizations and Vocation Programs are available to assist your organization with any questions or concerns.

They are able to facilitate team-building exercises and tailored series of activities for your organization in order to help you reach specific goals, such as getting to know one another, enhancing communication,
preparing for service, identifying resources/referral etc.

Stop by the Center for Leadership, Service, and Involvement to find out how they may be able to help your organization.

• Die-cutter that allows you to quickly punch out large letters for signs and display cases.
• Butcher Paper for making large signs and banners.
• Leadership Library with books on leadership, icebreakers, team builders and publicity.
• Button Maker for creative advertising.
• Fax Machine for use for organization business.
• Supplies including sidewalk chalk, paint, construction paper, and stencils, etc.
• Macintosh Workstations with the following programs and peripherals: Adobe Illustrator, Adobe Photoshop, Adobe InDesign, Adobe GoLive, Microsoft Office, scanner, internet programs and clip art.
  
• Program Assistants who are knowledgeable about a wide variety of organization and leadership topics. Staff are also available to do leadership workshops tailor-fit to meet the needs of your organization.
• AXIS TV: registration and training to advertise events on flat screen TV’s in the AMU and throughout campus.

Hours
Monday-Thursday: 9 a.m. - 9 p.m.
Friday: 9 a.m. - 4 p.m.
Sunday: 6 p.m. - 9 p.m.

Phone number: 288-1598

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