Policies

Food and Alcohol Policies

Hosting Events that Include Alcohol

On Campus

The criteria for authorizing the availability and use of alcoholic beverages on campus at scheduled events are as follows:

  1. It is expected that events will be registered and approved using the regular timeline and Event Registration Form in place for all student organization events (submitted on Marquette Involvement Link at least 2 weeks in advance of the event).
  2. The scheduled event is restricted to members of the sponsoring organization(s) with a predetermined number of guests, and approved in writing by the Senior Associate Dean of Student Development before the event.
  3. All stipulations in the Marquette University Policy on Alcoholic Beverages must be followed (www. marquette.edu/upp/documents/upp1-11.pdf).
  4. The publicity policies outlined in this handbook must be followed. Specifically, no posters or other forms of publicity will be approved advertising or implying the sale or use of alcoholic beverages.
  5. The specific financial arrangements with respect to the occasion are to be disclosed in detail, to preclude illegal sales, and to assure that university credit is not being used without proper identification.
  6. After university approval for an event has been received, the organization requesting use of alcoholic beverages through university catering must finalize such arrangements directly with the catering office, including all billings and payments.
  7. No alcoholic beverages are permitted to be brought into university facilities by individuals or groups. All service arrangements for events held on campus must be approved by the director of the AMU or his/her designee, and appropriate arrangements must be made through Event Management. Charges for bartender(s) and/or other staff may be incurred.
  8. For occasions where guests are appropriate, in general not more than three bona fide personal guests per person may be invited.
  9. The organization and its officers requesting and having received authorization for an event at which alcoholic beverages are served will be held responsible for all charges, costs, and any damages incurred in connection with the event; for their own behavior as well as that of the participants; and for seeing that underage persons present are not served alcoholic beverages nor permitted to consume intoxicants at the event.
  10. The normal closing hours of the AMU facilities and the residence halls shall be adhered to in limiting the special event, yet at no time shall alcoholic beverages be served after 1 a.m.
  11. Students who plan or who attend scheduled events are responsible for knowing and following the policies and procedures for such events as well as the rules that may apply in specific buildings or areas of the campus.
  12. Organizations must have the support of their advisor.
  13. Other criteria may apply, depending upon the circumstances of the event.

Note: It is understood that the university staff member in charge of a facility, or an event, or his/her designee, has the authority to enter and remain present at the event; to limit or terminate the consumption or possession of alcoholic beverages or the event itself; and/or to take any other action required to maintain or to restore order and decorum, should that become necessary.

Off Campus

The criteria for authorizing the availability and use of alcoholic beverages at student organization events occurring off-campus locations are as follows:

  1. It is expected that events will be registered and approved using the regular time line (two weeks prior to event) and Event Registration Form in place for all student organization events.
  2. All alcohol at events occurring off campus must be provided by a licensed and insured vendor. In addition, the organization must complete and submit a Third Party Vendor Responsibility Form two weeks prior to the event. The vendor must agree to the following:
    • Provide proof of insurance with a minimum of $1,000,000 of general liability insurance, evidenced by a copy of the properly completed certificate of insurance prepared by the insurance provider. The certificate must show that the insurance coverage maintains “off premises liquor liability and non-owned and hired auto coverage”. The certificate must show that the vendor has added the student organization sponsor(s) as “additional insured” or “namely insured” on their insurance coverage for the date of the event.
    • CASH ONLY sales collected by the vendor during the entire function
    • The vendor will check identification cards upon entry to the event, refuse service of alcoholic beverages to minors, refuse service to individuals who appear intoxicated, maintain absolute control of all alcoholic containers present, collect all remaining alcohol at the end of the event and remove it from the premises.
    • Vendors must also agree that no excess alcohol – opened or unopened – will be given, sold or furnished to the event sponsor(s).
  3. The scheduled event is restricted to members of the sponsoring organizations with a predetermined number of guests (generally not to exceed three bona fide personal guests per member.) An invitation/guest list must be submitted with the Event Registration Form and the Third Party Vendor Responsibility Form.
  4. Events where the central focus is alcohol, events that promote the use or sale of alcohol, or events that promote over-consumption or rapid consumption of alcohol will not be approved (e.g. pub crawls, happy hours, fundraisers that promote the use or sale of alcohol).
  5. The publicity policies outlined in this handbook must be followed. Specifically, no posters or other forms of publicity will be approved advertising or implying the sale or use of alcoholic beverages.
  6. For events including alcohol sponsored at designated fraternity and sorority facilities, IFC and Panhellenic risk reduction policies apply. The Office of Student Development will work with the Greek governing councils to designate these locations.
  7. The organization and its officers requesting and having received authorization for an event at which alcoholic beverages are served will be held responsible for all charges, costs, and any damages incurred in connection with the event; for their own behavior as well as that of the participants; for ceasing to serve those visibly intoxicated; and for seeing that underage persons present are not served alcoholic beverages nor permitted to consume intoxicants at the event.
  8. Students who plan or who attend scheduled events are responsible for knowing and following the policies and procedures for such events as well as the rules that may apply in specific buildings or areas of the campus.

Hosting Events with Food

For bake sales, cookouts, special dinners, and other events with food, it is important that the health and safety of all participants is ensured. While handling food at your event, you are encouraged to follow these guidelines:

University Catering Services provides catering for campus venues; including outdoor spaces. All food & beverage needs for events scheduled within the Alumni Memorial Union facilities, are required to be obtained through University Catering Services. The AMU facilities include the Weasler Auditorium, Varsity Theatre, Center for Intercultural Engagement, Union Sports Annex. Contact AMU Event Management staff (AMU 245) to coordinate.

  The Catering Guides can be found online at: http://www.marquettediningservices.com/catering.html

Student organization sponsored events are eligible for a 20% discount on food and beverage items; excluding special order and/or select menu items. Please consult with the Primary Event Coordinator assigned to your event to develop a menu plan based on event expectations and budget.

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Policies and Procedures