Policies

Other Event Policies

Services Auction Policy and Guidelines

A Services Auction is an event in which an individual identifies a service or services that s/he will provide for a fee to the highest bidder. Services may include washing a car, tutoring, making dinner, etc. With careful planning and forethought, these events can be enjoyable for all parties involved. To ensure that all parties know and understand the nature of a Services Auction, it is important that organizers follow these guidelines and that persons involved are not exploited. In addition the following must be upheld:

  1. The event must be called a Service Auction or another name approved by the Office of Student Development. The focus of the auction must be on the service being provided rather than the person providing the service. Services should be clearly defined and may not be relational activities, such as dates.
  2. Two weeks prior to the proposed date of the event, the student organization sponsoring the services auction must complete and submit for approval an Event Registration Form. These forms are available on Marquette Involvement Link.
  3. Five working days prior to the event, the organizers must submit a complete list of the services to be auctioned, a sample of the agreement form (see #5), a statement that specifies a minimum bid, a copy of the script that will be used at the auction, and the actions that will be taken to ensure that all participants are treated with respect. The Office of Student Development must approve this information.
  4. An individual or group discussion must be held with the participants providing services at least three working days prior to the event. The purpose of the discussion is to ensure that all participants understand that the service being provided is not a date and that individuals are responsible for their behavior. Any inappropriate behavior could affect the status of the individual and/or the organization with the university.
  5. A signed agreement must be submitted by each participant indicating the specific service being provided and her/his willingness to participate. If a script is to be used during the Services Auction, the participant must be allowed to see the section that refers to her/him three working days in advance and to approve or request a change of the information.
  6. The organization must specify a minimum bid and the actions that will be taken to ensure that all participants are treated with respect. Marquette University as a Catholic, Jesuit institution, insists that all human beings possess an inherent dignity and equality because they are made in the image and likeness of God. As the University is committed to maintaining an environment in which the dignity and worth of each member of its community is respected, it will not tolerate harassment of or by students, faculty, staff, and guests or visitors.

University-Owned/University-Leased Vehicles and Driver Training Policy and Procedures

Any trip or driving activity where students are using university-owned or leased vehicles will require student drivers to participate in a university approved driver-training program. Drivers’ motor vehicle records will also be reviewed. Contact the university department responsible for the management of the vehicles that will be used for more information (e.g. Office of Student Development (AMU 329) for use of the community service vans, Office of Recreational Sports for use of the club sports vans). Individuals are not permitted to drive university-owned or university-leased vehicles until they receive clearance to do so from the proper office.

Using Liability Waivers

Liability waivers are available through the Office of Student Development for events your organization is sponsoring. In general, a liability waiver should be obtained if participation in the event presents the potential for danger to any of the students involved. This risk might include traveling off-campus, performance on a stage or risers or physical activity (such as run/walk events or sports tournaments). If you are unsure about whether a liability waiver is necessary, contact the Office of Student Development for advice.

Please note that 10 working days notice is needed to prepare liability waivers for your event. Contact the Office of Student Development as early as possible!

Once a waiver is obtained, make enough copies for all participants and have all participants sign a waiver prior to the beginning of the event or leaving campus. Students who are under the age of 18 need the signature of a parent or legal guardian. If you have students who are under the age of 18, you will want to contact those students well in advance so they are able to participate.

Within one week after your event, submit all the signed waivers to OSD for archiving. Organizations participating in domestic service travel must submit signed waivers to OSD at least one business day prior to departure. Organizations participating in international travel must submit signed waivers at the pre-departure orientation. Student Development keeps waivers on file for seven years.

Noise Ordinances for Outdoor Events

When holding events outside that involve high levels of noise (amplifiers, bands, etc.), student organizations need to get approval from the City of Milwaukee for a Noise Variance Permit. This helps inform Marquette’s neighbors of the event to minimize disturbance. The Alumni Memorial Union Event Management Office Staff will help you submit a request for a Noise Variance Permit from the City. Below is general information about noise variances. Contact the AMU Event Management office (AMU 245) to make arrangements for a permit.

City of Milwaukee General Information for Obtaining a Temporary Noise Variance Permit

A temporary variance permit may be issued for special community events which are limited in duration and are generally acceptable to the people of the community, provided that precautions are taken to maintain the noises produced at the lowest practical level.

These requests shall first have the aldermanic approval of the alderperson in the district where the event is to take place and the Health Department.

Applications for temporary variance permits must be made in writing to the Milwaukee Health Department at least two weeks prior to the event date and shall contain the following information:

  1. Completed application for “Request for Temporary Noise Variance Permit” (completed and submitted by the AMU Event Management staff)
  2. A detailed map of the tent, stage or loud noise producing areas (e.g. band, speakers, etc.) in relation to surrounding residents (AMU Event Management staff can assist with this.)
  3. A flyer that states what the event consists of

A flyer shall be distributed by the event sponsor to persons in the immediate area who may be affected by the noise and shall include:

The Milwaukee Health Department may send an inspector to survey the site of the noise production and the surrounding area for possible violations.

If your request is approved by the alderperson and the Health Department and your flyer has been properly distributed, a variance can be granted. At this time, the District Police Captain will be notified of the event.

In the event that proper precautions are not taken to minimize the noise to the lowest practical level, the Health Department and/or Police Department may discontinue the production of noise.

Stop into the AMU Event Management Office (AMU 245) for assistance with all noise ordinance needs!

Procedure for Securing Card-Swipe and/or Key Access for Academic Smart Classrooms

A smart classroom security policy (UPP 1-19) is in effect. This policy affords much greater security for our smart classrooms while making reserved access to them more efficient. It must be noted that with the introduction of UPP 1-19, Public Safety is NOT responsible for opening card-swipe access smart classrooms for reserved events.  This means that a designated official “Responsible Party” for reserved events will use his/ her MU ID card to gain access to card-swipe accessible smart classrooms for each date scheduled.

  1. To secure academic space, please submit an online space request at www.marquette.edu/amu/plan_classroom.shtml or contact Events Management at (414) 288-7202 or by stop into the Events Management Office in AMU 245.
  2. Reservations are subject to space, room and equipment availability.  Room assignments may be subject to change.
  3. The process described below does not apply to all academic spaces; only Smart Academic Classrooms.
  4. A complete list of Academic Smart Classrooms is available in the Events Management Office, AMU Room 245, or by dialing (414) 288-7202.

Card-Swipe Academic Smart Classrooms

If the designated room for your event is the preferred location, or assigned based on availability, and it is a Card Swipe SMART CLASSROOM, the requester will be required to identify the “Responsible Party” (the individual responsible for opening and securing the room on behalf of the sponsoring organization) and acknowledge the electronic room reservation confirmation. Once the room reservation confirmation is acknowledged, the responsible party will be given temporary card access to the assigned classroom requiring card swipe entry via their university ID card. On the day of your event, use your MU ID card to gain entry into your assigned classroom. Please bring along a photo ID and a copy of the room reservation confirmation, in the rare case when the MU ID does not successfully open the assigned smart room.

Key Access Academic Smart Classrooms

If the designated room for your event is the preferred location, or assigned based on availability, and it is a Key Access SMART CLASSROOM, the requester will be required to identify the “Responsible Party” (the individual responsible for opening and securing the assigned classroom, on behalf of the sponsoring organization) and to acknowledge the electronic room reservation sent via email. On the day of your event, please meet the Department of Public Safety officer at the assigned room with a photo ID and a copy of the room reservation confirmation. The DPS officer will secure the classroom at the scheduled end time of the event.

General Classroom Guidelines

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