A brief guide to publicity at Marquette.Note: Thes policies apply to registered student organizations. Marquette offices and departments need not get publicity approved by the Office of Student Development.
All posters that advertise student organization events, projects, fundraisers, etc. need to be stamped by the Office of Student Development before they go up around campus (including to residence halls). The good news is it generally takes no longer than 24 hours. We will not stamp posters or flyers until the event is approved, so be sure to register the event early.
AXIS-TV is the system that publicizes events on AMU screens. Plan ahead because space is limited. Visit the Center for Leadership, Service, and Involvement for details.
This update is sent to over 750 student organization leaders and advisors via an e mail distribution list. Email the text to the Coordinator for Student Organizations and Leadership to be included in the next email.
Marquette Involvement Link Flyer Board
All approved events that include a flyer will appear on the Marquette Involvement Link Flyer Board on the home screen.
The Tribune charges for actual advertisements, but sometimes a well written press release with a good amount of advanced warning will encourage one of the reporters to cover your event. Though you pay for advertising, having them write an article is FREE! Also, consider writing a Viewpoints letter to get published a couple days in advance of your event.
AMU Display Cases and Stairwell Banners
The Event Management Office (AMU 245 or (414) 288-7202) is the place to reserve 1st floor display cases and banner space in the main stairwell. Banners should be professionally done. Stop by the Office of Student Development (AMU 121) for information on how to design a banner that can be printed for free.
For tents in both the AMU and the Residence Halls, be sure to have them stamped by the Office of Student Development (approvals generally take 24 hours.) To reserve space, contact the Event Management Office (AMU 245) for the AMU, Rick Arcuri (Carpenter Tower 203) for the Residence Halls. NOTE: Unlike the approval of flyers on which only one stamp is necessary, table tents placed in residence halls must be approved by the Office of Residence Life and the Office of Student Development.
All chalking is approved by the Office of Student Development. Stop in AMU 121 and fill out a bright pink post-it note with the information you would like to chalk and we’ll review it for approval. Please remember to check with academic departments before chalking their classrooms!
NewsBriefs are sent to students via email twice a week during the academic year. An event can be submitted to NewsBriefs at the following website: http://www.marquette.edu/omc/communication/newsbriefs.shtml. Please be aware there are submission deadlines that must be met. The Office of Marketing and Communication reserves the right to select which events are included in NewsBriefs.
Supplies are available in the Cente for Leadership, Service, and Involvement.
Various types of posting areas and bulletin boards are provided throughout the Marquette University campus to provide information to students, faculty and staff. The Office of Student Development must stamp all posted materials for approval. This stamp is certification that the sponsoring organization has met the following applicable conditions established by the Office of Student Development. Authorization may be refused if one or more of these conditions have not been met. This authorization is neither an endorsement of the activities nor of the subjective quality of the publicity, but rather allows the sponsoring organization to publicize events in accordance with these procedures.
Material to be posted must be submitted to the Office of Student Development no later than three (3) working days prior to the proposed date of posting, and events must be approved before publicity can be approved.
When posting in any area, local regulations supersede those set by the Office of Student Development. It is the responsibility of the organization initiating the publicity to comply with such regulations. Students wishing to post advertisements and notices in buildings other than in the AMU facilities are urged to check with the appropriate college or departmental secretaries or building supervisors for rules governing posting in that building or area.
The following must be indicated on all materials to be posted:
Only officially recognized Marquette University student organizations may advertise functions or activities within the campus area. Occasionally, when the interest to Marquette students would be great, small notices, either commercial or from other universities, may be posted if authorized.
Any organization failing to comply with these policies and procedures may lose their posting privileges as well as other privileges for a stated period of time. In addition, the organization may be charged the cost for the removal of the posters from the unauthorized location(s)
Marquette University Logo Usage
When using the monogram, teams must adhere to the guidelines that have been put in place:
Any organization wishing to chalk sidewalks and walkways must submit a written copy of the proposed chalking message for approval to the Office of Student Development at least three working days prior to the proposed date of chalking.
When chalking on campus, please remember:
If you are already submitting a flyer for your event, and the message you plan to chalk is identical to what is on the flyer, simply notify the front desk staff. No additional submissions are required.
The Office of Student Development will print posters for any registered student organization at no cost to the organization. Printing generally takes five working days to complete, and the following limits apply:
To request printing, an organization must fill out a Student Organization Publicity Work Order. No posters will be printed until an event is approved. Files should be emailed to Danny Manson (email@example.com) in .PDF or .JPG format.
Many student organizations choose to make their Marquette Involvement Link site their primary web presence. Others may choose to host a web site on a Marquette server or through an external server. Please note that the Office of Student Development does not provide web design services, only the space to host the site.
Host Your Organization’s Site on the Marquette Web Server
Any student organization that wishes to have a homepage linked with the Marquette University homepage in conjunction with the Office of Student Development and other student organizations must complete a Student Organization Homepage Agreement form (located in AMU 121 or online at http://www.marquette.edu/osd/organizations/forms/Homepage_Agreement.pdf). The homepage creator agrees to read and abide by the rules, guidelines, and policies set forth in the Guidelines for Official Student Organization Homepages and the Marquette University Web Publishing Guidelines for Official Homepages. This policy can be found at the following website: www.marquette.edu/upp/documents/upp1-21.pdf. Failure to abide by these policies can result in having your organizations pages pulled from the server, and further disciplinary action may result. Once the Student Organization Homepage Agreement form has been completed, the organization’s web page creator will be contacted by Jennifer Reid, Student Affairs Communications Coordinator, to discuss the next steps in publishing your organizations website.
Host your Organization’s Site Externally
If your recognized organization’s web site is hosted through an external host (such as GoDaddy), contact the Office of Student Development to request that your site be linked to the Office of Student Development’s organizations directory on Marquette Involvement Link.
To ensure that student organization pages continue to be updated and accurate, those organizations with web pages linked to the Office of Student Development and University web sites are required to submit a Web Page Agreement Form annually.
Those organizations who have not completed a new Agreement Form by October 1st will have their links removed until an Agreement Form is submitted.
Flyers posted in the Rec Center and/or Rec Plex may be posted by Rec Center/Rec Plex staff only. Bring 5 copies (three for the main hallway and one for each locker room) of your approved publicity and give it to the front desk. They will post the flyers for you.