Policies and Procedures

The department’s Philosophy of Community drives our work. The philosophy states:

An important part of residence hall and university apartment living is feeling a part of a close-knit community while also becoming a part of a larger university community. The residential living experience is designed to foster student growth in interpersonal interaction and communication. To that end, the residential experience develops students' interpersonal, leadership, and problem-solving skills via community engagement.

To that end, the following policies and procedures address on campus living facilities.

Residence Life Policies and Procedures

Residency Requirement

All single first- and second-year students, regardless of academic classification, are required to live in residence halls. Exceptions are made for students residing with a parent or legal guardian within a 30-mile radius of campus, students who are at least 21 years of age or those who have been out of high school for two full years or longer.


Residence Hall Selection for Returning Students

Returning students required to live in the residence halls must pay a $300 housing deposit in March before housing selection begins. Generally, returning students may request a specific building or room based on a randomly generated assignment time that is activated by the housing deposit. Although students who are required to live in the residence halls will receive a higher priority during this selection process, we are unable to guarantee a student’s preference of room or building assignment.

Students who are at least 21 years of age or those students who have been out of high school for two full years or longer are eligible to live in university-owned apartments or off campus housing. To legally enter into any lease, a student must be 18 years of age or older. More complete information regarding apartment living can be found beginning on page 23.


Residence Hall Selection for Students Placed on Disciplinary Probation

Because of high demand among returning students for some of the more popular residence halls and university apartments, students who have been found responsible for violating university or residence hall rules and regulations and are subsequently placed on Residence Life or university probation for a period of 16 consecutive weeks or longer will be limited in the options they may have for housing for the following year. Specifically, those students who are required to live in the residence halls for the following year will be assigned to a room by the Office of Residence Life after all other returning students have the opportunity to sign up. Additionally, students who have been placed on university or Residence Life probation for a period of 16 consecutive weeks or longer will not be allowed to reside in any university-owned apartment for the following year. This will hold true even if the probation is assigned after a student has secured an apartment during the apartment sign-up period or the probation is assigned while a student is living in a university-owned apartment. In the latter case, the student will not be allowed to renew the apartment lease for the following year.


Roommate Agreements

When two or more people share a room, conflict may occasionally arise. One of the best ways to effectively manage conflict is to reach agreement on a variety of issues before problems occur. Marquette’s roommate agreement forms are designed to assist roommates: to prevent conflicts or at least responsibly manage conflicts that arise.

Students may be able to prevent problems by making an agreement about what will and will not occur in their room and on their floor or wing.

Students other than those living in single rooms are expected to discuss their living situations with their roommate(s). These conversations will include, but not be limited to, discussions of behavioral expectations, housing tasks, sleep and study patterns, ways of resolving conflicts, and use of the visitation program. Resident assistants will introduce roommate agreements at the first floor meeting in the fall. The agreements will be reviewed during the school year.


Room Changes

Requests for hall or room changes are generally permitted if there are valid reasons and vacant spaces. To complete a room change, a student should contact the hall director in the building in which she or he resides. The hall director can provide information about rooms that are available in that hall and others. There will be a two-week room freeze at the beginning of the fall and spring semesters when room changes will not be permitted to confirm student occupancy.


Terms and Conditions of the Housing Agreement

  • Requirements for university housing include status as a full-time student, payment of debts to the university, and observance of university and Residence Life regulations. The Office of Residence Life reserves the right to determine housing eligibility for students enrolled in fewer than 12 semester hours.
  • All unmarried first- and second-year students, regardless of their academic classification, are required to live in university residence halls. Exceptions are made for students residing with their parent(s) or legal guardian(s) within a 30-mile radius of our campus, students who are at least 21 years of age or those who have been out of high school for at least two full years. Any student who is not granted a written exception to this policy by the Office of Residence Life and who does not sign up to live in a residence hall may be assigned to an available space and issued a meal plan by the Office of Residence Life and will be obligated to pay the appropriate room and board charges.
  • Students residing in the residence halls are required to select a meal plan.
  • The housing agreement is for the entire academic year when the university is in session.
  • The Office of Residence Life reserves the right to assign applicants to available space and, if necessary, consolidate space to provide for the maximum number of available spaces; alter any assignment at any time in the case of administrative or disciplinary action; and deny the privilege of housing to any student who has demonstrated behavior that disrupts the residential environment.
  • Exceptions to the university housing requirements must be approved in writing by Residence Life. Request forms can be obtained from Residence Life. The request will be reviewed by the associate director of residence life. Exceptional circumstances must be identified and documented for a request to be approved.
  • Students moving into the residence halls must follow the check-in procedures established within each hall. This includes registration at the front desk, completion of a personal data card and key card, and signing the room condition report. Contact the hall director for information. Any property left in a room after a student is no longer living there will be considered abandoned, and the owner will be charged for the removal of the item.
  • Students moving out of the residence halls must follow the checkout procedures established within each hall. This includes using the room condition report to review the condition of the room with a hall staff member before departure. Failure to do so may result in forfeiture of the term fees and/or additional charges. Contact the hall director for information.
  • Access to an assigned room is given to the student only during regular academic sessions that require her or his presence on campus. The student is required to vacate her or his room before the designated closing times. Students do not have access to their rooms during vacation periods when the residence halls are officially closed.
  • No commercial business or activity may be conducted in or from any residential facility.


Room Modifications

To modify rooms, residents must obtain the proper forms, and plans must conform to the guidelines established by the Office of Residence Life. The forms must be approved by the hall facilities manager before construction begins. Modifications must be removed and the room returned to its original condition, including the rebunking of beds where applicable, before spring term final exams.


Loft Policies

Students are allowed to build lofts to modify their rooms in O’Donnell Hall. Other buildings have modular furniture, which alleviates the need for a loft. Students building a loft must meet the following guidelines and have it approved by a facilities manager:

  1. Be free standing and constructed with nuts and bolts, not nails.
  2. Be designed to accommodate and keep present room furnishings in the room. (No furniture may be removed or stored.)
  3. Be able to safely support a student or students.
  4. Not be supported by room furnishings.
  5. Not restrict exits or be a safety hazard.
  6. Not block the heating system.
  7. Not include false floors.
  8. Maintain a minimum clearance of 3 feet from the main beam and mattress to the ceiling. Renting lofts, instead of building them, is recommended. Contact the Office of Residence Life for more information.


Decorating Rooms

Screws, nails, adhesive tape, staples and thumbtacks can damage the walls and furnishings, so their use is not permitted to hang posters and other articles on the walls. Masking tape should be used for this purpose. Students will be charged for damage to walls, ceilings, doors, etc.


Break Periods

All residence halls are open during Thanksgiving and Easter breaks. During these breaks, visitation privileges end at 1 a.m. each day. No overnight guests are permitted during any break periods. Meal service will be available in one dining facility during these times.

During winter and spring breaks, only Mashuda Hall is open.

There is no meal service offered during these breaks. The Alumni Memorial Union may be open during these times. Check the AMU schedule for meals, services, etc.

During summer break, housing is available in a designated residence hall for those first- and second-year students who will be attending classes. There is also a limited amount of space available in university apartments for those students who meet the eligibility requirements.


Maintenance and Repair

Faulty equipment and damage should be reported to the residence hall front desk in the maintenance or custodial log.
Under no circumstances should residents attempt repairs. This often increases the cost of repairs. University repair people are available. See the facilities manager with any questions about maintenance or repair requests.



Students are responsible for the room keys they receive at the time of check-in. Marquette keys may not be duplicated.


Lock-out Keys

If a resident is locked out of her or his room, lock-out keys may be obtained from the hall front desk. Each resident gets two free lock-out keys. After that, a resident will be charged a fee for each additional lock-out key.


Replacement Keys

If a resident loses a room key, the loss should be reported immediately to the hall front desk. The facilities manager will issue a loan key and initiate a lock change unless the key is located within 72 hours. Students will be charged a fee for each lock change (nonrefundable once a work order has been processed). A charge also will be assessed for failure to return keys to the front desk upon departure from the residence hall.


Fire Safety

Fire fighting equipment, fire alarm systems, smoke detectors and evacuation procedures are provided for the protection of life and property of residents. Residents should familiarize themselves with the type and location of equipment, exits, windows, and the evacuation procedures from their floors or wings and residence halls.

Fire drills will be practiced. Everyone is required to vacate the building during a fire drill. Fire drills and safety practices in the residence halls must be taken seriously.

Periodic fire safety checks will be conducted by the hall staff. Advance notice will be given when possible.

Students are prohibited from having the following items in their rooms:

  • Incense and candles
  • Firearms and ammunition
  • Firecrackers, fireworks, gunpowder and other combustible materials
  • Motorcycles or other gasoline-powered machines
  • Torchier-style halogen lamps

The following are also prohibited:

  • Obstructing hallways and exits
  • Propping fire doors open
  • Tampering or playing with elevator bells
  • Tampering with fire sprinkler systems

False fire alarms endanger the safety of students and interfere with students’ abilities to enjoy a safe, peaceful living environment. Students found responsible for activating a false alarm risk disciplinary action, including suspension from the university and possible criminal consequences.


Tornado Procedures

In the Midwest, the possibility of tornadoes exists. If students remain calm, the process for evacuating dangerous areas can be handled safely.

The hall staff will inform the community of a tornado warning. Do not pull the fire alarm when there is a tornado warning or when a tornado has been sighted.

Follow the evacuation instructions of the hall staff. It is best to stay away from windows and go to the lowest floor possible.


Quiet Hours

Quiet hours have been established for the residence halls. Excessive noise may result in disciplinary action and/or stereos, musical instruments, etc., being confiscated or banned from the halls.

Quiet hours:

  • 8 p.m. to 9 a.m. Sunday to Thursday
  • 10 p.m. to 9 a.m. Friday to Saturday
  • Courtesy hours are in effect 24 hours a day.


Damage to Property

Damage to student rooms is the responsibility of the occupants. Damage charges will be shared equally among roommates unless the resident provides written notification to the resident assistant verifying that he or she is not responsible.

Damage to common areas is the responsibility of each resident in the community. When damages occur in the common areas of the building, Residence Life staff members make every effort to find the person(s) responsible. If they are unable to do so, the cost for cleaning, repairing or replacing is billed to the wing, floor or entire building, depending on the type and location of damage.

Excessive room or common-area damage may result in the reassignment or termination of the housing contract of the individual(s) found responsible.

Damage charges are used to assist in repairing or replacing damaged items. The charges also serve as a deterrent to unattributable common-area damage. Charges for common area damage will be posted for the appropriate areas and then placed on the student’s account with the Office of the Bursar. These charges reflect the time, materials and administrative expense required to repair damage. Such charges, because they are not fines, are not appealable.


Policy for Use of Alcoholic Beverages in Residence Halls

The possession and consumption of alcoholic beverages in university residence halls is not permitted by anyone who is not of legal drinking age, 21. Underage people in the presence of alcohol may also be found in violation of the university’s policy regarding complicity. No beer, wine or liquor signs or other such advertising may be displayed in student room or apartment windows. Beer, wine or liquor container collections and shot glasses are also prohibited.

Legal-age residents are permitted to possess and responsibly consume alcoholic beverages in their rooms or in the room of another legal-age resident as long as the doors to the rooms remain closed. Legal-age residents may be held responsible for irresponsible drinking. Guests who are of legal age also may responsibly consume alcoholic beverages in room(s) of legal-age residents. Residents may not make alcohol available to anyone who is not of legal age, and no guest may provide or bring alcohol into any residence hall. When a resident of legal drinking age is living with a resident who is under 21 years old, no alcohol will be permitted in the room. In addition, kegs of beer and alcohol punch are not allowed in the residence halls.

If students are suspected of a policy violation, hall staff may request proof of identification to verify age and/or search bags or coolers. Students are not immune to arrest or civil prosecution for underage drinking in a residence hall.



In addition to being illegal, gambling is considered detrimental to the environment in the residence halls and is not permitted. Wisconsin statutes expressly forbid gambling in any form. Students who violate this law subject themselves to possible disciplinary action.



Solicitation is defined as any activity that seeks to entice or gain support from resident students at Marquette. Therefore, this policy applies to a wide range of activities, all of which are prohibited unless specifically approved by Residence Life. These activities may include advertising, selling, petitioning, campaigning for political candidates, distributing flyers in mail boxes and surveying residence hall students by telephone, mail or in person.

Posters and signs in student rooms and windows are permissible provided they are in good taste. Residents may post signs, notices or posters on their doors as long as they do not damage the doors. Students may be asked remove items from their doors if the item may be considered offensive to their community. Students are not allowed to post unapproved items in common areas. See the hall director for approval.


Visitation Policy

Marquette’s visitation policy outlines the time and manner in which residents may host visitors in their rooms or other areas of the residence halls. The procedures are designed to accommodate visitors in a manner that respects resident concerns for safety and privacy while ensuring an appropriate balance between academic and social needs within each residence hall community. Consistent with Marquette’s ethos statement, this policy establishes expectations that all residents contribute to the development of our residence hall communities by demonstrating respect for themselves and others. At no time should the presence of visitors disrupt the floor and hall communities or supersede a roommate’s right to privacy.


Visitation Hours

Residents may host up to three visitors at a time during the following hours:

  • 9 a.m. to 1 a.m. Sunday to Thursday
  • 9 a.m. to 2 a.m. Friday and Saturday and occasions when classes are excused before or after a weekend

Twenty-four-hour lounges are available for students and their visitors and are located in common areas of each residence hall.


Late-night and Overnight Visitation

Residents may host a maximum of two guests beyond the visitation deadline, provided that they are of the same gender as the host, have the approval of their host’s roommate(s) and the guests are pre-registered at the front desk by 10 p.m. the evening of the visit. No one may be registered to stay beyond the visitation deadline for more than two consecutive nights in any one hall. There is no overnight visitation during official break periods, on Halloween eve, Halloween night, St. Patrick’s Day eve, St. Patrick’s Day or National Marquette Day. The university reserves the right to suspend overnight visitation when special circumstances warrant.


Family Late-night and Overnight Visitation

Residents may host members of their immediate families, regardless of gender, beyond the visitation deadline, provided that they have the approval of their roommate(s), and the family member guests are pre-registered at the front desk by 10 p.m. the evening of the visit.

Residents who wish to host any guests under the age of 18 must provide a completed Under 18 Overnight Guest Form, signed by their parent or guardian, to their residence hall director at least three working days before the visit.

All other visitation procedures, including maximum number of late-night and overnight guests, length of stay, and sign-in and escort procedures, apply to family guests.


Within-hall Visitation Hours

Same-gender visitors — There is no restriction on when residents of the same building may visit if they are of the same gender. Males may visit males and females may visit females at any time, as long as the visitation does not interfere with the privacy and study needs of roommates and other residents.

Opposite-gender visitors — Residents living in a coed hall/ floor may have other residents of that hall/floor who are of the opposite gender visit in their rooms or on their floors during the regular visitation hours only:

  • 9 a.m. to 1 a.m. Sunday to Thursday
  • 9 a.m. to 2 a.m. Friday and Saturday and occasions when classes are excused before or after a weekend

Students may use the 24-hour lounges that are located in common areas of each residence hall.


Procedures

Visitors who do not live in the hall of the resident with whom they are visiting must be signed in by the host resident at the hall front desk. The host resident must leave his or her Marquette ID and a picture ID of the visitor(s) at the hall front desk.


Host Responsibility and Escort Policy

Residents are responsible for ensuring that their guests and visitors abide by university policies and procedures. Residents are accountable for the behavior of their guests and visitors, and are subject to disciplinary action if a guest or visitor violates a policy or procedure. The host resident must escort guests and visitors at all times throughout the residence hall.


Visitation Violations

Students are expected to abide by these and all university regulations within the residence halls. Any student found responsible for a violation of the visitation policy is subject to revocation of visitation privileges and other sanctions outlined in Marquette’s student conduct code. Visitation privileges may also be revoked for other conduct-related reasons.


Room Entry and Search

Marquette respects and protects student privacy. However, in the interest of protecting university persons and property, which includes the residence hall rooms, there may be times when it is necessary for university personnel to enter and/or search residence hall rooms.



If it becomes necessary for university personnel to enter a room for routine maintenance, repairs or inspection, the resident(s) will be given advance notice of the entry, which may take place in their absence. Resident requests for room repairs imply permission for personnel to enter a room. However, advance notice may not be practical or possible when emergency repairs are necessary to prevent damage to residents’ or university property. Under these conditions, university personnel may enter without advance notice.


Room Search

Marquette reserves the right to enter and search a residence hall room if any of its authorized personnel (e.g., Resident Assistant, Residence Hall Director, Maintenance,) has reason to believe the following:

  • That there is a possibility of imminent hazard to persons or property; or
  • That there is a violation of public law or university policy; or
  • That contraband items are present but concealed from view.

If entry becomes necessary under these conditions, university personnel will knock and identify themselves. If there is no response, a passkey will be used to enter the room. Prohibited items like alcohol may be confiscated, but if university personnel finds illegal drugs, the Marquette University Police Department (“MUPD”) will be called.

If a room search is necessary, it will be conducted by university personnel (e.g., Residence Life) (or by law enforcement, if necessary). If possible, a Residence Hall Director will be present during the room search. When practical, the resident(s) whose room is to be searched will be allowed to be present during the search and will be informed of the reason for the search. The resident(s) need not give permission to search. At the discretion of university personnel, the resident(s) will typically be asked to open drawers, closets, locked boxes, etc. However, refusal to comply will not impede the search.

During a search, university personnel shall make a reasonable attempt not to unnecessarily disrupt belongings, and an effort shall be made to leave the room in the condition that it was found. A receipt shall be given for any seized items. If no resident is present, university personnel shall leave a notice of entry/search and a receipt for any seized items in a prominent location in the room and shall provide a copy to the appropriate Residence Hall Director.

A resident who believes her or his room has been wrongfully entered should report the matter to the Residence Hall Director and submit a written complaint to the Executive Director of Housing and Residence Life.


Building Access and ID Cards

Every student is issued a Marquette University identification card and is expected to carry it at all times.

As students enter the building, they must hand their IDs to the desk receptionist for inspection. Each hall has a card reader the receptionist will use to verify the student is a resident of the hall.

This system is maintained for the safety of all residents. If a student or guest uses a false ID to gain entry to a hall, the ID will be confiscated and MUPD will be notified.


Lost or Forgotten ID Cards

To control access to the residence halls, students are expected to present their IDs to the front desk staff. Allowing students without an ID into the building compromises security. Therefore, students who fail to present their ID when entering the building are subject to monetary charges. Each resident will be given a grace period for two occurrences. Thereafter, the resident will be charged a fee for each subsequent occurrence. Lost ID cards are replaced through the Marquette Card Office in Union Station in the Alumni Memorial Union, Room 158, at a cost of $25.



For health, sanitary and study reasons, fish are the only pets permitted in the residence halls. Fish tanks may not be larger than 10 gallons. The only animals allowed in these tanks are fish.


Electrical Equipment

The following are examples of electrical equipment not permitted in the residence halls: George Foreman Grill, crock pot, toaster, rotisserie, hot plate, immersion coil, deep fat fryer, oven, camping stove, electric frying pan, toaster oven, sandwich maker, guitar amplifiers, sub woofers, wireless hubs and routers, karaoke machines, drum sets, and torchier-style halogen lamps. Students are allowed to bring a refrigerator with a maximum capacity of 4.5 cubic feet and a microwave using a maximum of 800 watts. Only coffee makers with an automatic shutoff are allowed.

If you are not sure if equipment meets university regulations, contact the Office of Residence Life or hall director.


Stolen Property

Furniture, objects, signs or any property that is removed without permission of the owners are not allowed in the residence halls.



Bikes are allowed in rooms, but they may not be parked in the hallways. Students may store their bikes in the bike corrals in the 16th Street Parking Structure, 749 N. 16th St., and Wells Street Parking Structure, 1240 W. Wells St. Contact Parking Services at 288-6911 for more information.



Windows may be opened, but the screens and window bars may not be removed. Nothing may be thrown out of or brought in through the windows at any time. Stereo speakers may not be placed in windows.


Hall Sports

No athletic activity of any kind is allowed in the halls. This includes, but is not limited to, skating, kicking or tossing a Hacky Sack™ or Frisbee, playing basketball or football, wrestling or jumping rope, etc. There are places to participate in these activities around campus. All athletic equipment must be stored in residents’ rooms.



Students are not allowed on any hall roof, window ledge or area where the safety of students may be in danger.


Firearms and Weapons

Students are not permitted to possess, use or store firearms, ammunition or weapons of any type, including paintball guns, pellet guns, knives, decorative swords or other hunting equipment in the residence halls or university apartments. MUPD offers students the opportunity to store weapons that are used for recreational purposes in an off-campus location.



Marquette residence halls are smoke-free. Smoking, including the use of e-cigarettes, is not permitted in any section of the residence halls or university apartments, including student rooms. Smoking is also prohibited within 25 feet of a residence hall entrance.