Department Chair Resource Room
This page contains links to tools that are useful for department chairs in review and planning efforts. Below you can find a list of current tools, along with their purpose and location.
All OIRA visualizations are now available in the dataMarq portal, a centralized location for key university reports and analytics. The link below will take you to the portal and show you a list of OIRA reports to which department chairs have access. Not all of the chair resources are in the portal, notably the department profiles and the program review data repository which can be accessed in the department review section below.
Student and Course Registration
- Undergraduate Student Registration Report: Chairs can see how registration is progressing for undergraduate students with majors in their departments. This includes how many students are eligible, how many have registered, percent registered of eligible, percent registered full-time, number of unregistered students with holds, and the average credits registered by various student characteristics. Updated nightly. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
- Graduate Student Registration Report: Chairs can see how registration is progressing for graduate students in departmental programs. This includes how many students are eligible, how many have registered, percent registered of eligible, percent registered full-time, number of unregistered students with holds, and the average credits registered by various student characteristics. Updated nightly. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
- Course Enrollment Report: Chairs can see information about enrollment in courses and specific course sections in a term to understand current capacity, class enrollment, open seats, wait list capacity, and wait list size. Updated nightly. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
- Undergraduate Class Size Distribution - Fall Term: Chairs can see how class sections in their department are distributed by class size. For historical fall terms, class size is based on actual enrollment. During the registration period of a fall term, enrollment capacity is used to estimate class size until closer to the start of the term.
- Use the "department" filter to view the distribution of classes offered by your department
- Distance learning, sub sections like labs and discussions, and individual instruction sections like co-ops, internships, etc. are EXCLUDED
- Updated weekly during the registration period until the census date of a term
- Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
- Core Curriculum Requirement Completion Status: This tool shows how students who are either eligible or enrolled in the most recent term have completed requirements in the University Core of Common Studies (UCCS) and the Marquette Core Curriculum (MCC).
- Note that this is not an indicator of how many seats to offer in subsequent terms but does show how far along students are in completing their core requirements.
- Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
- Course Efficiency Dashboard: This tool shows class enrollment and capacity metrics and can be used to understand how student demand for a particular course or set of courses has changed over time. The tool can be used to determine whether courses should be offered more or less frequently and which courses are in the highest and lowest demand. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
Official Course Enrollment Statistics
- Official Course Enrollment and Student Credit Hours Statistics: The data in these reports are based on official statistics taken on the census date of each term. Chairs can see course enrollment trends for individual class sections going back to fall 2009. The report also shows the distribution of course enrollment by various course characteristics like level, faculty type, component and instruction mode.
- In the Detail tab, click on the "+" in the "Subject" header of the table to drill down to the catalog number. Clicking on the "Catalog Number" header of the table will allow you to drill down to section.
- The Induced Course Matrix tab will show the number of student credit hours taken by the college of the student's primary major. Be sure to click on the "+" in the "Course College" header of the table to drill down to a department, subject, or catalog number.
- Courses can be grouped by either the unit offering the course or by the instructor's home department. If trying to examine the number of student credit hours taught by faculty within the department, switch the "Group Class by:" filter to "Instructor Home Unit".
Official Enrollment and Degrees by Major
- Majors, Minors and Graduate Program Enrollment: Chairs can use this report to see how a particular program is trending over time using official statistics taken on the census date of each term
- Secondary Majors/Minor by College of Primary Major tab can be used to see the home college of students enrolled in secondary majors or minors in your unit. Be sure to click on the "+" in the "Program College" header of the table to drill down to a specific secondary major or minor.
- Remember that these counts represent enrolled majors as of the census date (fifth Tuesday of the fall and summer terms and fourth Tuesday of the spring term) and may not match reports run at other times of the semester
- These counts reflect the academic plan on the student's record as of the census date. In some colleges, students must officially declare a major. This report does not distinguish between officially and unofficially declared majors.
- Degrees Awarded: Chairs can see how many degrees have been awarded since academic year 2002-03 to students in their academic programs by degree type.
- Each tab in the report has a "Department(s)" filter which can be used to drill down to only degrees within your unit.
Faculty and Instructional Productivity
- Faculty: Chairs can see a profile of faculty in their department and see trends over time. Characteristics such as gender, race/ethnicity, rank, full/part status can be viewed.
- Use the Faculty Profile tab to and select your unit in the "Department(s)" filter to see an overview of faculty within the department as of the most recent November 1 snapshot.
- Use the Faculty Trends tab to see how the number of faculty in your unit has changed since fall 2008.
- Teaching Load Visualization: These data and definitions are preliminary as OIRA works with deans and chairs to finalize the methodology. Please use with caution. Review the "Definitions" tab to learn how metrics are defined. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
CIVITAS - ILLUME COURSES
- This tool shows how performance in a particular course is related to future student persistence and graduation. It can help identify courses where curricular changes may help students persist and graduate. Chairs who are interested in seeing these data should submit an information request to OIRA.
GRADUATING SENIOR SURVEY RESULTS
- The Graduating Senior Survey is conducted each spring and investigates seniors' overall satisfaction, engagement in co-curricular learning experiences, satisfaction with academic experiences, and plans for the immediate future. University and college-level results are available on OIRA's website. Chairs who are interested in custom results by major, including student comments, should submit an information request to OIRA.
FIRST DESTINATION RESULTS
- OIRA maintains a SharePoint site which houses the results of the first destination survey by major. These reports can help chairs understand where their undergraduate students go within six months of graduating and how the outcomes compare to other majors in the college and university. (RESTRICTED TO DEANS AND DEPARTMENT CHAIRS).
COURSE EVALUATIONS (MOCES)
- Interactive Report: This interactive report houses all course evaluation data since fall 2008. It allows chairs to analyze the department's course evaluation data to see how a particular instructor or course has been evaluated over time.
- Marquette Online Course Evaluation System: Log in to MOCES to ee the results of individual courses and read student comments. This is the only place to view student comments.
- Instructor Profile (MOCES) - Promotion and Tenure: These are instructions to run a report in the Faculty Activities Database (FAD) to get course evaluation information for P&T dossiers.
- Sharepoint Instructor Profiles: This SharePoint site houses results by semester and includes a profile for each instructor and a department summary. For faculty not in the FAD, these reports are the only place the combined core item median and comparative data are available.
FACULTY ACTIVITIES DATABASE (FAD)
- The Faculty Activities Database houses information about faculty’s professional achievements and can be used for accreditation, identifying opportunities for scholarly collaboration, and for annual faculty activity reports. Chairs can request the creation of specific reports for their department.
- OIRA maintains a two-page profile for each department that shows a six-year snapshot of key metrics across a broad range of topics, including enrollment, student credit hour production, class size, degrees awarded, faculty headcount, staff headcount, and diversity.
PROGRAM REVIEW DATA REPOSITORY
- The repository is organized by academic department and includes several reports for each academic year which serve as the appendices of the self-study for program review. The content is outlined in the academic program review guidelines. Each report is comprised of several tables that typically show a five-year history and a comparison to college and university trends. Almost all of these tables are generated each year for every department, so chairs may use the information outside of their program review cycle.