Department Chair Resource Room
This page contains links to tools that will assist department chairs in data-informed decision-making. The tools are organized by the various activities for which deans are responsible. Almost all reports will be accessible through the dataMarq report catalog, a portal through which university decision-makers can access key university reports.
The Office of the Registrar provides a detailed timeline and set of procedures for populating a class schedule in CourseLeaf Section Scheduler, chairs may need additional data to determine which classes and how many seats to offer. The set of tools below will provide information around
- Course Efficiency Dashboard: This tool shows class enrollment and capacity metrics and can be used to understand how student demand for a particular course or set of courses has changed over time. The tool can be used to determine whether courses should be offered more or less frequently and which courses are in the highest and lowest demand. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
- In the “Trends” page, filter by college, department and course to see how a course’s enrollment, capacity, and offering frequency have changed over time.
- In the “Course Listing” page, see a particular metric by course over time
- In the “Compare Courses” page, see a bubble chart of average class size by percent filled to identify opportunities across all courses
- Core Curriculum Requirement Completion Status: This tool shows how students who are either eligible or enrolled in the most recent term have completed requirements in the University Core of Common Studies (UCCS) and the Marquette Core Curriculum (MCC).
- Note that this is not an indicator of how many seats to offer in subsequent terms but does show how far along students are in completing their core requirements.
- Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
Official Course Enrollment and Student Credit Hours Statistics: The data in these reports are based on official statistics taken on the census date of each term. Chairs can see course enrollment trends for individual class sections going back to fall 2009. The report also shows the distribution of course enrollment by various course characteristics like level, faculty type, component and instruction mode.
- In the Detail tab, click on the "+" in the "Subject" header of the table to drill down to the catalog number. Clicking on the "Catalog Number" header of the table will allow you to drill down to section.
- The Induced Course Matrix tab will show the number of student credit hours taken by the college of the student's primary major. Be sure to click on the "+" in the "Course College" header of the table to drill down to a department, subject, or catalog number.
- Courses can be grouped by either the unit offering the course or by the instructor's home department. If trying to examine the number of student credit hours taught by faculty within the department, switch the "Group Class by:" filter to "Instructor Home Unit".
- Majors, Minors and Graduate Program Enrollment: Chairs can use this report to see how a particular program is trending over time using official statistics taken on the census date of each term
- Secondary Majors/Minor by College of Primary Major tab can be used to see the home college of students enrolled in secondary majors or minors in your unit. Be sure to click on the "+" in the "Program College" header of the table to drill down to a specific secondary major or minor.
- Remember that these counts represent enrolled majors as of the census date (fifth Tuesday of the fall and summer terms and fourth Tuesday of the spring term) and may not match reports run at other times of the semester
- These counts reflect the academic plan on the student's record as of the census date. In some colleges, students must officially declare a major. This report does not distinguish between officially and unofficially declared majors.
During a registration period, chairs may need to monitor how both students are registering and how courses are filling.
- Undergraduate Student Registration Report: Chairs can see how registration is progressing for undergraduate students with majors in their departments. This includes how many students are eligible, how many have registered, percent registered of eligible, percent registered full-time, number of unregistered students with holds, and the average credits registered by various student characteristics. Updated nightly. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
- Graduate Student Registration Report: Chairs can see how registration is progressing for graduate students in departmental programs. This includes how many students are eligible, how many have registered, percent registered of eligible, percent registered full-time, number of unregistered students with holds, and the average credits registered by various student characteristics. Updated nightly. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
- Course Registration Report: Chairs can see information about enrollment in courses and specific course sections in a term to understand current capacity, class enrollment, open seats, wait list capacity, and wait list size. Updated nightly. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
- Class Waitlist Report (OTR Student List): A report showing classes and individual students on registration waitlists.
- Registration Status Report (OTR Student List): This report shows the detailed registration status of individual students for a given term. Includes a filter for primary academic plan and filter for registration holds.
Faculty Hiring, Review and Promotion
The data below allow chairs to understand both in aggregate and at the individual faculty level information about
- Faculty: Chairs can see a profile of faculty in their department and see trends over time. Characteristics such as gender, race/ethnicity, rank, full/part status can be viewed.
- Use the Faculty Profile tab and select your unit in the “Department(s)” filter to see an overview of faculty within the department as of the most recent November 1 snapshot.
- Use the Faculty Trends tab to see how the number of faculty in your unit has changed since fall 2008.
- Teaching Load Visualization: These data and definitions are preliminary as OIRA works with deans and chairs to finalize the methodology. Please use with caution. Review the “Definitions” tab to learn how metrics are defined. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
- Course Evaluation Interactive Report: This interactive report houses all course evaluation data since fall 2008. It allows chairs to analyze the department’s course evaluation data to see how a particular instructor or course has been evaluated over time.
- Marquette Online Course Evaluation System:Log in to MOCES to see the results of individual courses and read student comments. This is the only place to view student comments.
- Instructor Profile (MOCES) – Promotion and Tenure: These are instructions to run a report in Faculty Success to get course evaluation information for P&T dossiers.
- Faculty Success houses information about faculty’s professional achievements and can be used for accreditation, identifying opportunities for scholarly collaboration, and for annual faculty activity reports. Chairs can request the creation of specific reports for their department.
Student Success and the Student Experience
- Office of the Registrar Student Lists: These are reports on dataMarq which allow chairs to see lists of individual students meeting certain criteria:
- First-Time, First-Year Student Survey: Conducted during orientation, the survey measures students’ predicted academic successes, their expectations for Marquette, their concerns, academic confidence, and the activities in which they would like to be involved. Administered annually in August (not administered in 2020). All reports are restricted to campus. Chairs who are interested in custom results by major, including student comments, should submit an information request to OIRA.
- Graduating Senior Survey: The Graduating Senior Survey is conducted each spring and investigates seniors' overall satisfaction, engagement in co-curricular learning experiences, satisfaction with academic experiences, and plans for the immediate future. University and college-level results are available on OIRA's website. Chairs who are interested in custom results by major, including student comments, should submit an information request to OIRA.
- First Destination Survey: Examines employment and enrollment in graduate and professional school activities of recent bachelor's degree recipients (undergraduate survey) and certificate, master’s, and doctoral degree recipients (graduate survey) with the goal of estimating six-month post-graduation outcomes rates. Administered annually.
- National Survey of Student Engagement (NSSE): National instrument that collects information about student participation in programs and activities that are provided for learning and personal development. Administered every three years in spring. All reports are restricted to campus.
- Student Success Profile: Retention and graduation rates for first-year cohorts by various student characteristics.
- The repository is organized by academic department and includes several reports for each academic year which serve as the appendices of the self-study for program review. The content is outlined in the academic program review guidelines. Each report is comprised of several tables that typically show a five-year history and a comparison to college and university trends.
OIRA and other academic support offices are continuously improving and expanding the tools available to decision-makers on campus. Below are several high-level resources for using tools made available to department chairs.