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Avoid unintentionally distributing hidden information, such as the document author and names that are associated with comments or tracked changes, by removing hidden data. All the revisions that were made to a document while the Track Changes feature was turned on remain part of a Word document until they are accepted or rejected. All comments that were inserted remain in the document until deleted. To show all changes and comments, click on the Review tab on the ribbon, and on Show Markup on the Tracking group, and then check the items that you want visible.
Use the Document Inspector to remove hidden data
- To open the Document Inspector, click on the Office button; click on Prepare, and on Inspect Document. The Word Document Inspection window shown below opens up.
- Click on Inspect to identify hidden content, and then on Remove All to remove the item of your choice.
- After you have completed these steps, save the document, and it will no longer contain the items you have removed.
Edit Document Properties, Personal Information and other document data
To selectively edit document data, click the Office Button > Prepare > Properties. Delete or edit information.
Hide revisions or comments
Remove all revisions or comments as outlined above.
Remove Tracked Changes manually or selectively
If you turn on Track Changes, Word will save all changes and comments made. Click on the Track Changes down arrow on the Review tab on the Ribbon > Track Changes to turn it on or off. Track Changes: On or Track Changes: Off will display on the status bar (bottom bar in the document). If this is not showing, right-click the status bar, and check Track Changes.
The tracked changes in a document remain even after you have turned off Track Changes. To remove all tracked changes from a document, be sure that all changes are showing, and then do the following:
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Click on the Accept down arrow in the Changes Group on the Review tab on the ribbon.
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To accept all changes, click on Accept All Changes in Document. To reject all the changes, click the Reject down arrow > Reject All Changes in Document.
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To selectively accept or reject changes, on the Changes Group on the Review tab, click Accept or Reject. Click Next to move to the next tracked change.
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Repeat step 3 until all the revisions in the document have been accepted or rejected.
Edit Comments or Remove them selectively
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On the Comments group in the Review tab, click Next to advance from one comment to the next.
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To remove a comment, you must delete it. On the Review tab, click Delete to delete the comment that is highlighted, or click on the Delete down arrow, and click on Delete. To delete all comments, click on Delete All Comments in Document.
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