FAQs for Colleges & Advisors

As we navigate through these unprecedented times, the Office of International Education would like to provide the following FAQs to assist with incoming questions and concerns that you may receive from your students/advisees due to the evolving COVID-19 (Coronavirus) situation as it pertains to study abroad programs.

For general student FAQs on study abroad, visit our Frequently Asked Questions for study abroad.

APPLICATION & STUDENT NEXT STEPS

My advisee is interested in taking the next step into the study abroad process. Where can the student find more information?

Have your student explore the following links below:

Students can also set up an appointment with an education abroad staff by visiting our Study Abroad Staff Directory website. We encourage students to get in touch with our office as soon as they are interested in study abroad.

Can students apply to more than one program? Do students get to choose from programs they are applied and accepted to?

MUGlobal Portal, our online application system, allows students to apply for up to three study abroad programs in the same term. During the application phase, students are required to rank their applications in preferential order.

Our office will only consider the student's alternative applications (i.e. second and/or third) if they do not meet eligibility requirements of their first choice or the student is not accepted. Only one acceptance/approval is provided to the student.

Can a student whose program is cancelled able to apply/switch to a different study abroad program in the same term?

This is reviewed on a case-by-case basis. If a student is still interested in pursuing a study abroad experience, they should contact our office as soon as possible. We can contact our partner and see if space is still available. Students should note that there is no guaranteed admission into a program after original application deadlines. Eligibility and visa entry requirements still apply (varies across our partner programs) and the student will have to submit the required materials in a timely manner to be considered for study abroad. 

The same is applicable to students who submitted multiple applications by our application deadline. OIE allows students to submit up to three study abroad applications per term. If the first choice study abroad program is cancelled and the student is still interested in pursuing study abroad, OIE will review the student’s other application for availability of space and program viability at time of notice. 

I have a student who missed the application deadline for next term and really interested in study abroad. Is there any flexibility in your application deadline?

Application deadlines are meant to serve as a point within the study abroad process that best sets the student up for success and for administrative processses within our office and/or partners overseas to begin. Late applications are discouraged, but may be possible for a limited period of time past our application deadline. Students who submit late applications may be subject to pay a non-refundable late application fee. Further details are available in the Education Abroad bulletin. 

Late applications may impact our internal deadlines and/or our international partners' processing timelines, therefore approval/acceptance by our office and/or host institution/provider is not guaranteed.

 

FINANCES & SCHOLARSHIPS

If payment(s) have been sent, will they be refunded (if so when?) or held for a future study abroad trip?

If the student had to pay a tuition deposit to MU Central to secure their place for the study abroad program, and if the program is cancelled by Marquette University or the partner, students will receive 100% of their tuition deposit back, unless they indicate that they want it applied to a future term.  If students have direct deposit set up with MU Central, students can anticipate receiving the refund in this manner within the next two weeks.  If students do not have direct deposit set up with MU Central, students will receive a paper check to the home address (as stated in MU Central). Checks that are being mailed will be received in approximately 2-4 weeks.

Any other expenses paid directly by the student to either the host institution or third party provider (i.e. for housing abroad) does not fall under OIE’s refund policy and/or administrative tasks.  Students are encouraged to thoroughly review withdrawal/refund/cancellation policies and/or reach out to the partner or responsible party to inquire on these policies.  OIE will make every effort to assist students where possible.

Do students pay double tuition for study abroad? What about students with tuition remission benefits?

Students participating on an international experience do not pay double tuition. Each program is set up differently, but for most Marquette partner programs offered during a semester term (fall & spring), students pay Marquette tuition during the term abroad. Note that tuition for study abroad does not include non-tuition related expenses (e.g., housing, meals, airline tickets, visa, passport, etc.). These may be individual, separate expenses to be paid by the student. Each program available to Marquette students will have a budget sheet to assist students in planning and budgeting for a specific program. Short-term experiences (summer, J session, and spring break) will vary in costs so students should refer to the specific program's budget sheet under the Finances tab on MUGlobal Portal for more details. 

Students who receive FACH or FACHEX may be able to apply this towards a study abroad experience which are full-term, semester-long programs and are held in either the traditional fall or spring semester. FACH or FACHEX awards may be applicable for summer and short-term programs. Further details are available in the Education Abroad bulletin.

Are there additional funding opportunities for study abroad students?

Yes, there are Marquette scholarships and awards in addition to external study abroad funding opportunities. See below for a list of MU aid for study abroad applicants (for full details visit our Scholarships website) -

 

GRADES & CREDIT TRANSFER

What can I do to assist my advisee in the study abroad process?

Students are advised by our office to get in touch with their college academic advisor(s) to inform you of their interest in pursuing a study abroad experience. We hope that with that initial conversation with you, students will obtain an understanding of their remaining degree requirements, coursework restrictions (if any), flexibility in courses, etc. that will assist in identifying a program best aligned with the student's goals and academic needs.

If you are advising a student wishing to pursue study abroad in their last year at Marquette, clarification on residency requirements is essential. Review the graduation policy below:

RESIDENCY AT MARQUETTE

Residence is defined as the number of courses or credits students must earn at an institution to be awarded a degree from that institution. Residency at Marquette for all undergraduate students is this:

      1. A minimum of 45 credits required to earn a Marquette undergraduate degree, including one-half of the credits required for a major or minor, must be Marquette credits. Any exception to this policy must be approved by the Office of the Provost.
      2. The last 30 credits needed to complete a Marquette undergraduate degree must be Marquette credits, unless those credits are earned in an approved study abroad program or earned as part of a written/contractual agreement with another institution in which Marquette students participate during the final year of their degree program. The dean’s office in the college where the student’s program resides may approve an exception to this policy up to 6 credits. Any further exception must be approved by the Office of the Provost.

I do not see my advisee's study abroad credits on the Marquette transcript and it has been a considerable amount of time following their study abroad experience. Who should I connect with?

It is important to note that the receipt of study abroad transcripts can take up to three months following the student's return to Marquette. Once received at our office, it can take another two weeks for us to process and have it sent to the Office of The Registrar for posting. If it has been longer than this timeframe and/or your advisee has received notice that their study abroad transcript was received at our office, feel free to connect with the appropriate Education Abroad staff member.

Study abroad courses will not be listed individually on your advisee's transcript. Instead what will appear is the name of the host institution/program and the number of credits earned from their study abroad experience.

How does my advisee get study abroad courses approved to transfer back to Marquette?

There are designated individuals within each Marquette college that assists with study abroad course approvals. Students should work with their college academic advisor(s) and the designated college contact for study abroad course approvals to determine Marquette equivalencies for study abroad. Review contacts and the full course approval process for study abroad on our Course Approval and Credit Transfer Process website.

 

HEALTH & SAFETY TRAVEL RESOURCES

Are study abroad programs still being offered in the midst of the COVID-19 pandemic?

Yes, programs are still being offered. If any program cancellations occur, we will be in touch with active student applicants to notify them. We will also post updates on our COVID-19 updates page.

Note that Marquette’s travel and vaccination policies apply to study abroad students. Failure to comply may result in ineligibility and/or limited mobility abroad.

Can a student delay participation in a study abroad program in the upcoming year to the next available term?

OIE is here to assist students as best as possible with the decision that they make. Students can withdraw their application in the system at any time prior to decision notification (please refer to the program's brochure page for decision date). Once decision notifications are sent, students who wish to decline/withdraw their study abroad place can do so by notifying their education abroad contact via email or studyabroad@marquette.edu. OIE may be able to rollover the student's application to a future term. If a student pursues this option, they may be required to go through the application review process again, as each term is individually reviewed by our office and international partners.

If a student has been accepted to a program which had a tuition deposit, they can choose to have their tuition deposit rolled to the following term, or we can refund the tuition deposit and they will have to pay it again before the application deadline of the new term to which they are applying. Any other fees paid or owed to Marquette, at time of notification by the student, may or may not be refunded based on expenses OIE is able to recover on the student’s behalf.

What factors are being considered when cancelling a study abroad program?

Throughout the evolving COVID-19 situation in the U.S. and abroad, the health and safety of our Marquette community remains of primary importance.  In conjunction with the health and safety of our students, OIE takes into account several different factors and consults various international and local health authorities to determine if a study abroad program should be cancelled including, but not limited to:

  • Partner universities abroad closing and/or suspending programs
  • Program start date and availability and requirements for student study visas
  • Alert Traveler updates regarding border closures or travel restrictions
  • CDC Travel Health Notices
  • U.S. Department of State Travel Advisories
  • COVID-19 incidence rates and access to medical facilities

All programs are assessed individually.

 


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For general student FAQs on study abroad, visit our Frequently Asked Questions for study abroad.

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