Pursuant to the University Policies and Procedures: UPP 1-18: Policy on Marquette University Sponsored International Travel, faculty and staff traveling internationally with students must adhere to the following guidelines.

Short-term International Program Development

The Office of International Education is a comprehensive university-wide unit created to facilitate and promote the internationalization of Marquette University. OIE supports international programs involving students throughout the process of development, planning, pre-departure orientation, implementation, evaluation and re-entry services.

Students, faculty, staff or student organizations interested in coordinating, leading or participating in an international study, service or international travel program must submit a detailed proposal for review prior to planned departure following the timetable below. Refer to the relevant sections below for specific instructions.

International program proposal deadlines:

October 1:

Priority application deadline for summer stand-alone programs

*Course will be listed in initial release of schedule of classes

November 1:

Application deadline for summer stand-alone programs

Application deadline for January session programs (14 months in advance)

May 1:

Application deadline for spring break programs

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Application Instructions: All programs

  • Complete and submit all the relevant documentation to OIE by the deadlines listed above to indicate faculty or staff intent to lead the program again in the upcoming year.
  • The program must follow each of the requirements outlined in the "Post-approval Requirements for All International Programs with Students" in UPP 1-18.
  • All education abroad programs, whether new or established, are subject to ongoing review and potential cancellation at the University's discretion and when current governmental and non-governmental recommendations or advisories warrant.

Application Instructions: New Credit-bearing programs

All new international, faculty-led credit-bearing programs should contact Karlin Webster (karlin.webster@marquette.edu, 414-288-5022) to arrange for a mandatory pre-proposal consultation. The same applies to repeat program leaders developing a new program. Additionally, all new international, faculty-led credit-bearing programs must complete the "Study Abroad Program Proposal - New Credit- Bearing International Program" online proposal.

  •  The program proposal will include some of the following items:

    • Program Information - faculty leader(s), program description, dates, location(s), course(s) information, rationale, and learning objectives for the program.
    • SyllabiA detailed SYLLABUS describing the academic focus, assignments, any pre-requisites, etc. Each course proposal should contain specific course content and learning outcomes, including readings relevant to site visits to establish fulfillment of required hours per credit. Faculty should design the course as if it would need to pass through the curriculum approval process.
    • Budget Template -  Please use this template to calculate the cost of the program to the student. The titles of the categories can be changed. The  spreadsheet will calculate the cost of the program to the student once all the categories have a cost attached.  (Please download and save before completing it. You will need to upload the original Excel file when prompted in the proposal.)
    • Itinerary - An itinerary describing class activities on each day of the program. These activities should correspond to and support the academic goals of the course. Include:
      • Locations (cities, companies, sites of interest, etc.) to be visited, including a map highlighting the cities to be visited and transportation routes to be used between cities.
      • Accommodation details (name and contact information of hotels).
      • Type of transportation (not including airfare from/to the U.S.).
      • Daily overseas contact information (where you can be reached). This information will be used to assist you and/or contact you in the event of an emergency.
    • COVID Documentation - Due to the COVID pandemic, additional information is required from faculty leaders and/or overseas partners regarding the country and host organization COVID protocols. The Marquette University COVID Protocol Questionnaire has been compiled and all faculty-led (credit and non-credit) must include it with the other proposal documents.  (Please download and save before completing it. You will need to upload the document file when prompted in the proposal.)
    • Department Chair Approval - You will enter your department chair's information in the proposal for approval.  Please be sure to talk with your department chair about the program prior to submitting your proposal.
    • Additional documents as required.
  • Please note, once you start a proposal, you can work at your own pace and save your progress by clicking the save button at the bottom of each screen. To return to your proposal application, visit the MU Global Portal and log in with your MU credentials.

 

Application Instructions: Established Credit-bearing programs

All leaders of established international, faculty-led credit bearing programs must complete the "Study Abroad Program Proposal - Established Credit-Bearing International Program" online proposal.

An Established Education Abroad Program is a program which has successfully run at least one time in the last three years, for which the term, location, course, and primary activities remain unchanged from the previous offering.

Established Education Abroad Programs traveling to new locations, or for which the term, course or primary activities have changed must follow the appropriate guidelines delineated in UPP 1-18 for new credit or non-credit programs.

If you are unsure if your program is an established international, faculty-led credit bearing program, please contact Karlin Webster (karlin.webster@marquette.edu, 414-288-5022).

  • The program proposal will include some of the following items:

    • Program Information - faculty leader(s), program description, dates, location(s), course(s) information, rationale, and learning objectives for the program.
    • Updated Syllabi A detailed SYLLABUS describing the academic focus, assignments, any pre-requisites, etc. Each course proposal should contain specific course content and learning outcomes, including readings relevant to site visits to establish fulfillment of required hours per credit. Faculty should design the course as if it would need to pass through the curriculum approval process.
    • Updated Budget Template -  Please use this template to calculate the cost of the program to the student. The titles of the categories can be changed. The  spreadsheet will calculate the cost of the program to the student once all the categories have a cost attached.  (Please download and save before completing it. You will need to upload the original Excel file when prompted in the proposal.)
    • Updated Itinerary - An itinerary describing class activities on each day of the program. These activities should correspond to and support the academic goals of the course. Include:
      • Locations (cities, companies, sites of interest, etc.) to be visited, including a map highlighting the cities to be visited and transportation routes to be used between cities.
      • Accommodation details (name and contact information of hotels).
      • Type of transportation (not including airfare from/to the U.S.).
      • Daily overseas contact information (where you can be reached). This information will be used to assist you and/or contact you in the event of an emergency.
    • COVID Documentation - Due to the COVID pandemic, additional information is required from faculty leaders and/or overseas partners regarding the country and host organization COVID protocols. The Marquette University COVID Protocol Questionnaire has been compiled and all faculty-led (credit and non-credit) must include it with the other proposal documents. (Please download and save before completing it. You will need to upload the document file when prompted in the proposal.)
    • Department Chair Approval - You will enter your department chair's information in the proposal for approval.  Please be sure to talk with your department chair about the program prior to submitting your proposal.
    • Additional documents as required.
  • Please note, once you start a proposal, you can work at your own pace and save your progress by clicking the save button at the bottom of each screen. To return to your proposal application, visit the MU Global Portal and log in with your MU credentials.

Application Instructions: Non-credit Campus Ministry, service, student organization or volunteer programs    

 

NOTE: Student organizations must also follow the process and guidelines delineated in the International Travel section of the Student Organization Handbook issued by the Office of Student Development.

1) All leaders of all Campus Ministry, service, student organization or volunteer programs, including existing projects expanding to new locations, must complete the "Study Abroad Program Proposal - Non-credit Campus Ministry, Service, Student Organization or Volunteer International Program" online proposal.

  • The program proposal will include some of the following items:

    • Program Information - faculty leader(s), student leaders(s) (if applicable), program description, dates, location(s), rationale, and learning objectives for the program.
    • Budget Template -  Please use this template to calculate the cost of the program to the student. The titles of the categories can be changed. The  spreadsheet will calculate the cost of the program to the student once all the categories have a cost attached.  (Please download and save before completing it. You will need to upload the original Excel file when prompted in the proposal.)
    • Itinerary - An itinerary describing activities on each day of the program. These activities should correspond to and support the goals of the program. Include:
      • Locations (cities, companies, sites of interest, etc.) to be visited, including a map highlighting the cities to be visited and transportation routes to be used between cities.
      • Accommodation details (name and contact information of hotels, etc.).
      • Type of transportation (not including airfare from/to the U.S.).
      • Daily overseas contact information (where you can be reached). This information will be used to assist you and/or contact you in the event of an emergency.
    • COVID Documentation - Due to the COVID pandemic, additional information is required from faculty leaders and/or overseas partners regarding the country and host organization COVID protocols. The Marquette University COVID Protocol Questionnaire has been compiled and all faculty-led (credit and non-credit) must include it with the other proposal documents. (Please download and save before completing it. You will need to upload the document file when prompted in the proposal.)
    • Immediate Supervisor/Department Chair Approval - You will enter your immediate supervisor or department chair's information in the proposal for approval.  Please be sure to talk with this person about your program prior to submitting your proposal.
    • Additional documents as required.

Once a program is approved by the OIE, Office of the Registrar, and Office of the Provost, faculty may begin recruiting students for their program.  Please contact the OIE Coordinator with whom you are working on your program to get more details and suggestions on how to effectively market faculty-led study abroad programs.