Kuali Grants Management System

OPEN KUALI

What is Kuali?

Kuali Research, is Marquette University’s electronic system for proposal submission, research compliance and grants management. Provided by KualiCo, it is designed to simplify and streamline application submission, award processing, and grant administration for the university and provide a central web-based repository of proposal, award and other information.

All external grant applications submitted by Marquette University Faculty and Staff will need to be developed and approved through the Kuali system as of July 1, 2018.

Submitting Proposals in Kuali

The Kuali Proposal Development module allows Investigators to prepare and route their grant applications electronically for institutional approval, and in some cases submit directly through the system. Faculty and staff who are submitting applications will need to go into the system to initiate the application and complete a few basic steps. With the help of the Office of Research and Sponsored Programs (ORSP), budgets will be developed and proposal documents will be uploaded. When the application is substantially complete the proposal is submitted into routing for electronic review and approval.

The routing process, including having substantially complete documents, must begin a minimum of 3 business days before the sponsor deadline. Following approval, the proposal is either submitted by ORSP or the Investigator is notified that she/he can submit to the sponsor.

 

Credit Split Distribution in Kuali

On Monday, November 1st we rolled out one new feature and a change in Kuali Research.  The credit split function is a new feature and with that, will be a change requiring Co-Investigators to complete certifications on grant applications.  Marquette University is committed to supporting collaborative and interdisciplinary research and projects.  In its May 1, 2021 report, the Academic Planning Workgroup called attention to elevating the profile of researchers and projects that create bridges between schools, colleges, and the world we live in and are called to serve. The development of credit splits is designed to acknowledge and reward the efforts and dedication of the parties involved. Credit Splits should be discussed by all investigators at the proposal stage and agreed upon jointly

To this end, investigator credit will be captured in two different ways: 

  • Allocation.  Allocation is the University’s internal method of determining how incentive funds should be returned to participating investigators, and their respective units, based on each investigator’s relative contribution to the grant project over its lifetime. This indicates work done by the investigators and their respective units, split by percentage to each, which could include centers or institutes in addition to a home unit.  These amounts are used to distribute annual research incentive funds for those proposals that carry the university’s full federally negotiated on or off campus rate for indirect costs.  Proposals with a lower indirect cost rate do not qualify for incentive funding (and therefore allocation credit does not apply). The allocation distribution is not intended to change or impact current university, college or department policies or practices.  Allocation will follow whatever practices are currently in place for the units involved.  
  • Recognition.  Recognition is the University’s internal method of crediting contributing investigators and personnel (and their respective units), based on each investigator’s relative academic contribution to the grant project over its lifetime.  This indicates academic or intellectual credit for the proposed project.  It is allocated by percentage to investigators and department/unit. These amounts can be used in promotion and tenure decisions, merit increase decisions, etc.  

Beginning November 1st, all Principal Investigators (PIs) and Co-Investigators (CoIs) will be required to certify that the information in the application is true and correct.  Previously only PIs were required to certify.  Please view the Kuali Guides below for additional information and guidance. 

    

Kuali Guides

Questions

Email kualihelp@marquette.edu for Kuali related questions.