Bylaws Subcommittee

This subcommittee will advise University Staff Senate members of bylaws and ensure that current bylaws are posted on the University Staff Senate website.

BYLAWS

Statement of Purpose

The University Staff Senate (the “Staff Senate”) shall represent Marquette University staff so that their views and interests may be considered, alongside those of faculty and students, in the conduct of institutional affairs that affect life in the workplace and in the advancement of the university’s mission. The Staff Senate will provide nominations for staff appointments to administrative committees and other task forces and initiatives as requested and as appropriate.

Staff Senate recognizes and cherishes the dignity of each individual staff member regardless of age, culture, faith, ethnicity, race, gender, sexual orientation, language, disability, social class or job classification.

All meetings associated with the Staff Senate are governed by these bylaws.

Membership

Any full-time or regular part-time employee whose primary designation is staff rather than faculty or student, who has been employed by Marquette University for at least one year as of May 1st, and who is not represented by a collective bargaining unit, may be elected to the Staff Senate.

Our commitment to diverse committee representation helps us to achieve excellence by promoting a culture of appreciation and understanding of the great variety of work experiences as a staff member at Marquette University. To support and empower underrepresented members of our campus community to serve on the Staff Senate, all elected representatives will be permitted to attend regularly scheduled Staff Senate meetings without it counting against their regularly scheduled paid work hours. The chair of Staff Senate will send a formal letter of committee service responsibilities with pertinent information to the staff member’s supervisor. 

Membership on the University Staff Senate shall consist of:

For more details on the specific areas and offices, please see the Nominating and Election Process.

Ex Officio Membership

Marquette University Student Government and the Graduate Student Organization may each appoint one ex-officio member.

Non-elected standing committee chairs will be granted an ex-officio membership.

The Vice President for Inclusive Excellence is an ex-officio member. 

Elections

Annual University Staff Senate nominations and elections will be conducted to allow terms of service to start with the July meeting.

Nomination and Election Procedures

Nominees for the Staff Senate must have a minimum of two nominations to be considered to run on the election ballot. All nominees will be contacted by the Nominating and Elections Subcommittee to be asked if they are interested in accepting the nomination. An explanation will be given on how they should identify their position at the university as either academic or administrative.

If accepted, they will be asked to submit their MUID and a bio statement. All nominees who have submitted their MUID and bio statement by the deadline will be placed on the ballot.

The Nominating and Election Committee will try to have at least double the number of candidates running on the election ballot as the number of open positions for a given vacancy. 

The candidate with the greatest number of votes for a given vacancy will be elected to that Staff Senate vacancy. Once all the open positions for academic and administrative have been filled, the At-Large positions will then be given to those with the highest votes, regardless of academic or administrative status.

Representatives shall be elected to the University Staff Senate for a term of three years unless a staff member is elected to fulfill the remaining term of an elected member who has resigned or is no longer employed at Marquette University. Members may be re-elected without limit.

The filling of positions of those who have resigned from USS or left Marquette will be an entirely separate process from the Annual Nominations and Elections. The Elections Committee will use the previous election’s results to determine who will be offered the resigned position. The candidate with the next highest number of votes, who is determined to be eligible to fill the resigned position, will be offered the opportunity to complete that former committee member’s term. (Not a full three-year term) The filling of a resigned position will only take place if they are over 12 months of the term remaining.

Newly elected members will be provided written information from the Nominating and Elections Committee of the upcoming opportunity to serve in any of the officer or standing committee chair positions and that the election for these positions will be held at the July organizational Staff Senate meeting.   

Terms of Office:

Representatives shall be elected to the Staff Senate for terms of three years. Members may be re-elected without limit. The term of service shall begin at the annual organizational meeting held in July. 

Officers

Officer positions should be held by a diverse balance of staff that best reflects the entire staff at Marquette University.  Officers will be elected at the July organizational meeting.  The positions are:

  • Chair: The chair shall call and preside over meetings and will represent the Staff Senate on the University Leadership Council (ULC).  The chair will coordinate the annual Staff Senate meeting with the Executive Committee of the University Academic Senate to explore areas of common interest.  The chair will send a formal letter of committee service responsibilities with pertinent information to the staff member’s supervisor. 
  • Vice-Chair: The vice-chair shall preside over meetings in the absence of the Chair and will represent the Staff Senate at the ULC meetings. The vice-chair will function as the Chair of the Work Environment Committee and as the Staff Senate liaison to Human Resources.
  • Secretary: The secretary will record meeting minutes and ensure distribution of the agenda and meeting materials.
  • Treasurer: The treasurer will keep the record of university appropriated funds to and used by the Staff Senate.

Officer Elections

Officer elections will support a commitment to diversity to reflect the greatest variety of staff positions and experiences at Marquette University.

At the July organizational Staff Senate meeting,

  • Each current officer will provide a summary of the role and expectations for the upcoming year.  This will provide context to the newly elected members.
  • Nominations and self-nominations will be taken from the committee members.  This will allow interested new members to self-nominate.
  • Nominees will be allowed to make a statement about their desire to serve.  If the nominee is unable to attend the meeting, a statement may be submitted to be read on their behalf. 
  • Outgoing members will not vote.

Terms of Office

Officers, including the Chair, Vice Chair, Secretary, and Treasurer will be a one-year term with a consecutive three-year maximum.

Standing Committees

The Standing Committees of the Staff Senate shall include the following:

  • Bylaws Committee: This committee will advise Staff Senate members of bylaws and ensure that current bylaws are posted on the Staff Senate website.
  • Nominating and Election Committee: This committee will coordinate the annual Staff Senate election process, including but not limited to publicity, ballots, tabulation of votes, and announcement of elected representatives. This committee will also coordinate the officer election and the process of filling standing committee vacancies. 
  • Staff Outreach Committee: This committee will focus on outreach designed to create a welcoming campus environment for staff that offers opportunities for engagement. The Staff Outreach Committee will monitor all ideas for such opportunities that staff submit via the "Enhance Marquette" link on the Staff Senate website and will also develop and implement initiatives, events and activities that promote staff interests.
  • Communication Committee: This committee will maintain the Staff Senate website and oversee communication between the Staff Senate and its constituents as well as the greater campus community.
  • Service Committee: This committee will develop and implement opportunities for staff to serve the larger community as part of Marquette's commitment to be "women and men for others."
  • Work Environment Committee: This committee will serve as the initial review board for any questions/concerns that a staff member submits through the Staff Senate website and email contact page or brings to the attention of a Staff Senate representative. The Work Environment Committee will regularly monitor the website/email for questions/concerns, acknowledge receipt of each inquiry and channel every issue to either the appropriate university unit with expertise on the matter or to the Staff Senate officers and chairs, who meet monthly. This committee will track each inquiry, ensuring a follow-up response in every instance. Issues brought to the Staff Senate officers and chairs will be reviewed to determine whether the issues merit discussion among the full Staff Senate.  The officers and chairs will bring their recommendations to Staff Senate for final approval.

The Staff Senate may on occasion create such other standing committees or ad-hoc committees as it deems necessary.

Standing Committee Chair and Member Selection

At the July meeting, Staff Senate members will be asked to indicate with which committee they would like to participate. After self-selecting, the newly formed committees will convene for five minutes to determine who is going to serve as chair.  If multiple people are interested and there is no consensus, names will be drawn randomly. No preference will be given to elected or non-elected members.

Officer and Chair Meetings

Officers and chairs will meet monthly to discuss matters of process and determine agendas. The officers and chairs have no authority, rather bring options and/or recommendations to the full committee for approval. 

Change of Bylaws

The Bylaws of the Staff Senate may be changed as necessary from time to time based on proper notice and a two-thirds vote of the elected members.

To ensure that every member will be given an opportunity to weigh in on a change to the bylaws proper notice will be given as follows:

The information below will be provided to the Bylaws Committee for review at least one month before the amendment is reviewed at the next Staff Senate meeting.

  • The proposers’ names and their rationale for offering the amendment
  • The current bylaw
  • The bylaw as it will read if the amendment is adopted

The Bylaws Committee will review the proposal and email all the elected Staff Senate members with the proposed amendment.  The Bylaws Committee chair will request time on the agenda to formally present the proposal at the next Staff Senate meeting.

Amended: 12/15/2021