Student Organizations

The university is pleased to offer its facilities and event planning services to all Marquette-recognized student organizations when the policies and procedures as outlined by the Office of Engagement and Inclusion are adhered to. A program qualifies as a student organization event when the space is reserved by a member of that organization and the group is actively involved in the planning process. Student functions not sponsored by a student organization are subject to off-campus rates and guidelines.

Student organization representatives should consider the following when planning an event on campus:

  • What is the purpose of the event?
  • Who will be attending?
  • Where will the event occur?
  • Will the event require catering?
  • Once space is reserved, student organizations must have their event registered with the Office of Engagement and Inclusion. Please submit your registration request on Marquee Events and Engagement
  • What room set up is best suited and will audio visual equipment be needed?
  • Given these items what is the timeline needed to execute the event?

Explore the resources throughout this website to help answer and guide you through the event planning process. 

At Marquette University we are fortunate to have a variety of reservable spaces on campus for use by student organizations that are registered through the Office of Student Development. When such criteria are met as outlined on the Guidelines for Determining Marquette University Facility Usage these spaces, along with associated equipment and labor charges will be offered at no charge to the student organization. Select equipment charges will be extended to all organizations (dance floors, pipe & draping and rented equipment). 

University Hosted Events are academic programs, conferences and/or meetings involving two entities: a University entity (academic department, administrative unit or registered student organization) and an outside organization (such as a professional association in which the organization holds membership or maintains a relationship that directly benefits the University community or community-based organization). University Hosted Rental Rates will apply.

The selections below will give you the opportunity to consider reservable space options, request space, learn about catering options, view rate guides and select resources or policies that pertain to your event.

Reservable Spaces

Alumni Memorial Union Facilities

General Pool Classroom paces are available for use by university departments and registered student organizations for non academic functions many of which are smart room capable.

A select number of restricted academic spaces are also available for campus use. Restricted spaces are Approved for use by the individual college/department housed in that building.

To make a reservation, call us at (414) 288-7202 or stop by room 245 of the the Alumni Memorial Union Monday through Friday from 8:00 a.m. to 4:30 p.m. A select amount of spaces can be reserved online.

Reserve Space

The process for reserving Alumni Memorial Union facilities and academic space for non academic functions for student organizations is coordinated through the AMU Event Services Office. To make a reservation, call us at (414) 288-7202 or stop by room 245 of the the Alumni Memorial Union, Monday through Friday from 8:00 a.m. to 4:30 p.m. A select amount of spaces can be reserved online.

Your reservation remains tentative until you provide us with all setup information and obtain any necessary approvals. As soon as you do, we will send you a written confirmation. All reservations are subject to university operating and rental policies.

Once space is reserved, student organizations must have their event registered with the Office of Student Development. Please submit your registration request on Marquee Events and Engagement

For events that involve a fee, student organizations will be billed post event with payment being due within 15 days of the invoice date. Payment can be received in cash, check or credit card.

To ensure space availability, make your reservation early. Reservations are subject to space, room and equipment availability. Room assignments are subject to change.

Whenever possible, observe the following minimum guidelines:

Event/meeting needs

Lead time

Minor setup required

Two working days

Food service menu requirements

10 working days

Custom Menu Requests

15 working days

Guest Count Guarantee

Five working days

Ballroom, Weasler, Marquette Place, Varsity or major building areas

10 working days

Technical or non-technical personnel required including all program scripts, presentations, etc.

10 working days

Beyond stated operating hours

30 days (and approval of

AMU director or designee)

Outdoor areas, rain sites

15 working days

If you must cancel, please let us know as soon as possible so your space can be made available for another group's use.

Catering

The Alumni Memorial Union Event Services team is available to assist with all of your room, equipment and catering needs. Sodexo Dining Services is the preferred provider for catering at Marquette University. We invite you to visit the Catering site to view the MCity Catering Guide as well as Craveable Creations which has been designed with student organizations in mind.

To ensure the success of your event the following guide should be followed:

Catering needs

Lead time

Food service menu requirements

10 working days

Custom Menu Requests

15 working days

Guest Count Guarantee

Five working days

Alumni Memorial Union Event Services Office
(414) 288-7202
AMU, room 245

Or contact your assigned Event Coordinator.

Resources

BBJ Linen is a preferred supplier of Sodexo Dining Services linens, chair ties, etc. While their website will provide you with the options available please know that additional service charges and ordering deadlines will apply.

Canopies Events With Distinction is one provider that AMU Event Services uses for tent, table, chair, etc. rental. Please work with your primary Event Coordinator to select items that are best suited for your event.

Event Checklist

Alumni Memorial Union Feedback Form

Food and Beverage Planning Tips

Food Waiver for Student Organizations Providing Their Own Food

Sodexo Catering Fund