Dissertation defense schedule

Going forward, all dissertation/thesis/project proposal and defense meetings be held virtually.  Please note that dissertation defenses still require a public defense, and the student will be responsible for setting up the virtual defense (Microsoft Teams, Zoom are recommended).  Note that MU IT is only providing tech support for Microsoft Teams at this time, but the student could choose to use any videoconferencing platform.

Microsoft Teams Training Guide

Don’t forget that defenses must be publicly announced, so if being done by videoconference, the announcement should include instructions detailing how to join the videoconference. 

Links to the remote login option, as well as any needed instructions regarding how to login to the defense, should be emailed to gradrecords@marquette.edu

• Please have the Dissertator send out invitations to those they would like to attend the session. Encourage the invitees to download the software or app of the platform being used in advance so they have a chance to troubleshoot.
• Functionality is better over the apps than over web browsers. Chrome and Firefox are optimal if using a desktop or laptop browser. 
• Videoconference dissertations should be scheduled 30 minutes before the scheduled defense time, allowing the dissertator and their audience ample time to troubleshoot and be acclimated to the virtual space. 
• Include videoconference link and other meeting details in multiple communication so that it can be easily accessed by the invitees.  
• For Zoom and Microsoft Teams, become familiar with the additional features, including the "PolI" capabilities, which not only helps lighten up the event, but allows people to send encouragement to the dissertator.  
• Advisors should begin with a brief explanation for the audience for how to use the platform. The most important reminder is to tell invitees to mute themselves unless they are speaking to reduce ambient noise and other distractions. Be sure to ask invitees if they are familiar with how to do this and if not, feel free to walk them through the mute feature. If there are audio issues, it can be helpful to turn the video off.
• Advisors should record the session for the person defending as a memento for this occasion. This is a recommendation and optional.