Financial Aid Rules and Guidelines for Fellowships
Congratulations on receiving a fellowship!
Fellowships are funded by gifts from private individuals, corporations, and foundations. Specific donor and university stipulations are conveyed in your award letter. If your award is funded by an individual philanthropist, foundation, or organization, you may be contacted by University Advancement and invited to participate in their Student Thank You Program. The program, which is optional, allows students to express their gratitude to the donors.
Please read the following general information about fellowships. If you have questions, contact Mr. Thomas Marek by telephone at (414) 288-5325 or by e-mail at email@example.com.
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Acknowledgment of Your Fellowship in Publications and Conferences
Receipt of this fellowship is an honor. In addition to including it on your C.V., if you present at a conference or publish a book, article, review, or other literary or scientific work which relates to research carried out while under this fellowship, the publication should acknowledge that the research was carried out while the author was a (Name of Your Award) Fellow.
Note: there may be changes made to this addendum. You will be notified if any changes are made.
Announcement of Your Award
Your acceptance of your fellowship allows the Graduate School to publish your name and program (which is publicly available in the MU Student Directory) as a recipient of your award. You can ask that your name and program not be included by contacting the Graduate School.
Fellows are not allowed to accept employment without the permission of the Graduate School. Under certain circumstances, permission may be granted. Contact the Graduate School for the procedure to request employment.
Students must be enrolled full-time during their fellowships.
Taxes will not be withheld from your check, nor will tax withholding be an option. You will receive 100% of the stipend you were offered. Marquette University is not required and will not issue end of year tax statements (W-2 or 1099 forms), or report your fellowship stipends to the Internal Revenue Service; therefore, it is your responsibility to report your fellowship earnings on your income tax returns. It is recommended that you contact a qualified tax accountant for advice on your particular tax situation. On request the Graduate School can provide you with a letter summarizing your stipend earnings over the year.
The Accounts Payable Department issues payments for fellowships on Tuesdays. Your stipend will be processed after you accept your award. Payments are generally issued on the last Tuesday of each month.
Fellowship payments are issued by Marquette University’s Accounts Payable department. If you have not previously received stipends issued by A/P, the Graduate School will create an account for you by entering your basic contact information into Coupa, the university’s payment system (your name, email and phone number). You will then receive an automated email from “Coupa” or “MARQetplace,” requesting your bank information (for direct deposit) and your tax I.D. (social security number) number. You should follow the instructions and enter this information online. You cannot be paid until you submit this information. When you’ve entered the required information, your salary processing will be finalized and Accounts Payable will issue your payments at the end each month.
This section pertains to your award ONLY if your award letter specifically stated you qualified to receive the supplemental stipend benefit.
The Graduate School provides stipend supplements to those receiving specified fellowship awards. The stipend supplement can be used help offset health insurance costs, or it can be used for other expenses, at the discretion of the student. A supplemental stipend of $750 (full fellowship) or $350 (one-half fellowship) will be provided. It will be issued in two separate installments that will be paid after the first pay cycle of each semester. It is subject to the same taxable consideration as regular stipends.
If your fellowship includes a tuition scholarship, it will be applied directly to your Bursar account after you register for the related term. The scholarship will pay only for graduate-level courses that count toward your degree unless stated otherwise. It will not pay for audited or undergraduate courses.