FERPA - Procedure to Inspect Education Records
Students may inspect and review their education records upon request to the office of the appropriate record custodian, hereafter referred to as record custodian.
- An official Request to Inspect Education Records form must be submitted to the appropriate record custodian(s). Forms may be obtained from any record custodian identified below.
- The request must specify and identify as closely as possible the desired records.
- At the time of the request, the student must provide proper identification (photo ID) verifying that they are the person whose record is being assessed.
- Inspection and review must be permitted within 45 calendar days from the receipt of the student's request.
- The designated staff person(s) must supervise the review of the contents of the record with the student.
- Students will be free to make notes concerning the contents of their records but will not be allowed to remove any materials from the records or make copies (electronic or otherwise) of the records at the time of inspection. When a record contains information about more than one student, the student may inspect and review only that portion of the record that relates to them.
- Some documents may be copied with a .50 per page fee. Other materials, including but not limited to, transcripts from other schools, high school transcripts, letters or forms of recommendation for which you have waived your right to view, are not available to copy.
Academic records/education records
The following is a list of the types of records that the university maintains, their locations and their custodians.
Types of Records |
Location |
Custodian |
Academic Records/Advising Records (progress, advising, evaluations) |
Office of the Dean of each Undergraduate College
Office of the Dean of Graduate/Professional School
Office of the Registrar
Department Office
Program Offices (EOP, FFP, Honors, etc.)
|
Dean of the College
Dean of the School
University Registrar
Chairperson of the department
Director of the Program
|
Admissions File |
Office of Undergraduate Admissions
Office of Admissions of each Graduate/Professional School
Office of the Registrar |
Dean of Undergraduate Admissions
Director of Admissions of the School
University Registrar |
Career Services Records |
Career Services Center |
Director of the Center |
Counseling and Testing Records
Note: the confidentiality of counseling records is maintained in accordance with applicable state and federal law defining the circumstances under which information may be released. |
Counseling Center |
Director of the Center |
Cumulative Academic Records (grades, transcripts, etc.) |
Office of the Registrar |
University Registrar |
Disabled Student Services |
Office of Disability Services |
Director of Disability Services |
Enrollment Records |
Office of the Dean Graduate/Professional School/Undergraduate College
Office of the Registrar |
Dean of the School/College
University Registrar |
Financial Records |
Office of the Bursar |
Bursar |
Financial Aid Records |
Office of Student Financial Aid
Office of the Dean Graduate/Professional School |
Director of Student Financial Aid
Dean of the School
|
Health Records
Note: the confidentiality of medical records is maintained in accordance with applicable state and federal law defining the circumstances under which information may be released. |
Marquette University Medical Clinic |
Director of the Marquette University Medical Clinic |
Intercollegiate Athletics |
Department of Intercollegiate Athletics |
Athletics Director |
International Student Records |
Office of International Education
Office of the Dean, of each Graduate School/Professional School
Office of the Registrar |
Director
Dean of the School
University Registrar |
Miscellaneous Records (student education records not included in the above list) |
The appropriate university official/employee will locate and collect such records. |
The university official/employee who maintains such records |