For the purpose of this policy, Marquette has used the following definitions of terms.
Student: any person who attends or has attended Marquette University. Student status begins the first day of the first term in which the student is in attendance or registered.
Education records: any record (handwritten, print, tapes, film, electronic or other medium) maintained by the university or an agent of the university that is directly related to a student, except:
- a personal record kept by a staff member if it is kept in the sole possession of the maker of the record and is not accessible or revealed to any other person except a temporary substitute for the maker of the record.
- an employment record of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individuals' employment.
- Records which are created and maintained by the Marquette Police Department for law enforcement purposes.
- Records made or maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional acting in his or her professional capacity and used only in connection with the treatment of a student and disclosed only to individuals providing that treatment. Note: immunization records are considered education records.
- Alumni records that contain information about a student after he or she is no longer in attendance at the university do not relate to the person as a student.
Parent: includes a natural/adoptive parent of a student, a guardian or an individual acting as a parent in the absence of a parent or a guardian.
Qualified parent: is either (1) a parent who has been given written consent by a student for the parent to review the student's educational records or (2) either parent, as long as one has claimed the student as a dependent as defined in section 152 of the Internal Revenue Code of 1954 in the most recent ended tax year.
Record custodian: university employee, or designee, who maintains education records.
- a person employed by the university in an administrative, supervisory, academic, research or support staff position.
- a person elected to the Marquette University Board of Trustees'.
- a person hired or utilized by the university on a contractual and/or temporary basis to perform a special function (e.g., attorneys, auditors, third party vendors).
- a person utilized by the university for the purposes of verifying scholarship, honor society or other academic honors and/or selecting recipients for such honors or scholarships.
- a person utilized by the university in a volunteer capacity.
A school official has a legitimate educational interest in the official is:
- performing a task specified in his/her position description or contract or pursuant to written/oral direction from appropriate supervisory personnel.
- performing a task related to a student's education.
- performing a task related to the discipline of a student.
- providing a service or benefit relating to the student, such as health care, counseling, job placement, honor societies and academic honors consideration, or financial aid including scholarships.