For the purpose of this policy, Marquette has used the following definitions of terms.

Student:  any person who attends or has attended Marquette University.  Student status begins the first day of the first term in which the student is in attendance or registered.

Education records:  any record (handwritten, print, tapes, film, electronic or other medium) maintained by the university or an agent of the university that is directly related to a student, except:

  • a personal record kept by a staff member if it is kept in the sole possession of the maker of the record and is not accessible or revealed to any other person except a temporary substitute for the maker of the record.
  • an employment record of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individuals' employment.
  • Records which are created and maintained by the Marquette Police Department for law enforcement purposes.
  • Records made or maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional acting in his or her professional capacity and used only in connection with the treatment of a student and disclosed only to individuals providing that treatment.  Note:  immunization records are considered education records.
  • Alumni records that contain information about a student after he or she is no longer in attendance at the university do not relate to the person as a student.

Parent:  includes a natural/adoptive parent of a student, a guardian or an individual acting as a parent in the absence of a parent or a guardian.

Qualified parent:  is either (1) a parent who has been given written consent by a student for the parent to review the student's educational records or (2) either parent, as long as one has claimed the student as a dependent as defined in section 152 of the Internal Revenue Code of 1954 in the most recent ended tax year.

Record custodian:  university employee, or designee, who maintains education records.

School official:

  • a person employed by the university in an administrative, supervisory, academic, research or support staff position.
  • a person elected to the Marquette University Board of Trustees'.
  • a person hired or utilized by the university on a contractual and/or temporary basis to perform a special function (e.g., attorneys, auditors, third party vendors).
  • a person utilized by the university for the purposes of verifying scholarship, honor society or other academic honors and/or selecting recipients for such honors or scholarships.
  • a person utilized by the university in a volunteer capacity.

A school official has a legitimate educational interest in the official is:

  • performing a task specified in his/her position description or contract or pursuant to written/oral direction from appropriate supervisory personnel.
  • performing a task related to a student's education.
  • performing a task related to the discipline of a student.
  • providing a service or benefit relating to the student, such as health care, counseling, job placement, honor societies and academic honors consideration, or financial aid including scholarships.