Schedule of Classes (SOC) Builders

The resources below are provided for the schedule builders in the colleges and academic departments to use during and after the schedule building period for each term.  Registration monitors will also find these resources helpful.

Schedule building deadlines

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Fall 2020 (1640)

SOC building begins:  1/27/2020

SOC building ends:  2/17/2020

Spring 2021 (1650)

SOC building begins:  7/6/2020

SOC building ends:  9/21/2020

Summer 2021 (1660)

SOC building begins:  8/10/2020

SOC building ends:  9/30/2020

 

Procedures

 

SOC builders' timeline calendar for 2019

(subject to change)

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Task:  builder's updates meeting.
Responsible Party:  

TBD

Task:  last day to update instructors for fall:  UGRD session J.
Responsible Party:  
Depts/Colleges/Schools

TBD

Task:  last day to update instructors for spring in CheckMarq:  GRAD & GSM session J.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  begin to submit instructor changes through CLSS for fall UGRD & spring GSM J session .  Include reason for late change in the comment section.
Responsible Party:  
Depts/Colleges/Schools

TBD

Task:  schedule summer special programs' classrooms.
Responsible Party:  OTR

TBD

Task:  run query for spring missing instructors.  Notify appropriate departments requesting information as needed.  Deadline January 30.
Responsible Party:  OTR

TBD

Task:  fall SOC building period opens; new builders are invited to set up training.  Email reminder will be sent.
Responsible Party:  OTR

TBD

Task:  departments to double check their summer SOC; room assigning to start March 2.
Responsible Party:  Depts/College/Schools

TBD

Task:  last day to add instructors directly in CheckMarq for spring:  DENT session 4.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  begin to submit instructor changes through CLSS for spring:  DENT session 4.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  fall SOC building period ends at noon.  No updates are to be made until further notice from OTR.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  send out request for fall MARQ courses, due back February 24.
Responsible Party:  OTR

TBD

Task:  last day to add instructors directly in CheckMarq for spring:  GRAD & GSM session 2; HESP session 3; UGRD session 2.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  begin to submit instructor changes through CLSS for spring:  GRAD & GSM session 2; HESP session 3; UGRD session 2.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  fall CLSS to reopen in refine mode; all updates must be submitted via the CLSS workflow process except for changes with instructors and enrollment capacities.
Responsible Party:  OTR

TBD

Task:  changes to instructors and enrollment capacities are to be completed directly in CheckMarq.  Departments to double check their fall SOC.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  summer classroom assigning
Responsible Party:  OTR

TBD

Task:  departments to check their fall SOC; room assigning to start April 1.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  summer college/school classroom review period for back-to-back instructors and pedagogical reasons.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  deadline for submitting classroom changes from the departments for summer for back-to-back instructor schedules or pedagogical reasons.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  last day to update instructors for spring in CheckMarq:  DENT session 3.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  begin to submit instructor changes through CLSS for spring:  DENT session 3.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  faculty review period for summer classroom assignments for pedagogical reasons.
Responsible Party:  Faculty

TBD

Task:  4:30 p.m. submission deadline for corrections to summer classroom assignments.  Deadline for summer classroom changes; no further changes will be made except for ADA issues and enrollments which exceed room capacities.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  fall classroom assigning.
Responsible Party:  OTR

TBD

Task:  last day to update instructors for spring in CheckMarq:  DENT session 2; GRAD & GSM session 4; HESP session N01; UGRD session N01.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  begin to submit instructor changes through CLSS for spring:  DENT session 2; GRAD & GSM session 4; HESP session N01; UGRD session N01.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  last day to update instructors for spring in CheckMarq:  DENT 1
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  begin to submit instructor change requests through CLSS for spring:  DENT session 1.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  last day to update instructors through CheckMarq for spring:  GRAD & GSM sessions EXS, N01 & 1; HESP session 1.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  begin to submit instructor changes through CLSS for spring:  GRAD & GSM session EXS, 1 & N01; HESP session 1.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  last day to update instructors through CheckMarq for spring:  UGRD section 1.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  begin to submit instructor changes through CLSS for spring:  UGRD session 1.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  fall college/school classroom review period for back-to-back instructors and pedagogical reasons.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  last day to update instructors for spring in CheckMarq:  DENT session 5; GRAD & GSM session 3; HESP session s 2 & 4; UGRD session 3.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  begin to submit instructor changes through CLSS for spring:  DENT session 5; GRAD & GSM session 3; UGRD session 3.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  deadline for submitting fall classroom changes from the departments for back-to-back instructor schedules or pedagogical reasons
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  faculty review period for fall classroom assignments for pedagogical reasons.
Responsible Party:  Faculty

TBD

Task:  4:30 p.m. submission deadline for corrections to fall classroom assignments.  No further changes will be made except for ADA issues and enrollments which exceed room capacities.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  last day to update instructors for spring in CheckMarq:  DENT session AS1.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  begin to submit instructor changes through CLSS for spring:  DENT session AS1.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

TBD

Task:  last day to update instructors for summer in CheckMarq:  GRAD & GSM sessions 1 & 4; HESP sessions 1 & 4; UGRD sessions 1 & 4.
Responsible Party:  Depts/Colleges/Schools

June 12, 2020

Task:  begin to submit instructor changes through CLSS for summer:  GRAD & GSM sessions 1 & 4; HESP sessions 1 & 4, UGRD sessions 1 & 4.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

June 13, 2020

Task:  run query for summer missing instructors.  Notify appropriate departments requesting information as needed.  Deadline June 24.
Responsible Party:  OTR

June 15, 2020

Task:  Last day to update instructors for summer in CheckMarq:  LAW session 1.
Responsible Party:  Depts/Colleges/Schools

June 19, 2020

Task:  begin to submit instructor changes through CLSS for summer:  LAW session 1.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

June 20, 2020

Task:  last day to update instructors for summer in CheckMarq:  GRAD & GSM session 3.
Responsible Party:  Depts/Colleges/Schools

June 26, 2020

Task:  begin to submit instructor changes through CLSS for summer:  GRAD & GSM session 3.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

June 27, 2020

Task:  spring SOC building period opens; new builders are invited to set up training.  Email reminder will be sent.
Responsible Party:  OTR

July 6, 2020

Task:  last day to update instructors for summer in CheckMarq:  HESP session 3; UGRD session 3.
Responsible Party:  Depts/Colleges/Schools

July 10, 2020

Task:  begin to submit SOC Instructor Change Requests for all summer instructor updates.  HESP session 3; UGRD session 3.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

July 11, 2020

Tasks:  begins annual instructor/advisor clean up (remain active or inactive) - send lists to each department and update CheckMarq.
Responsible Party:  OTR

July 13-31, 2020

Task:  annual instructor/advisor clean up.  Listing will be sent to each department due back July 27.
Responsible Party:  Depts/Colleges/Schools

July 14-27, 2020

Task:  last day to update instructors for summer in CheckMarq:  GRAD & GSM session 6 & 7; UGRD session 6.
Responsible Party:  Depts/Colleges/Schools

July 17, 2020

Task:  begin to submit instructor changes through CLSS for Summer:  GRAD & GSM session 6 & 7; UGRD session 6.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

July 18, 2020

Task:  last day to update instructors for summer in CheckMarq:  LAW session 2.
Responsible Party:  Depts/Colleges/Schools

July 24, 2020

Task:  begin to submit instructor changes through CLSS for summer:  LAW session 2.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

July 25, 2020

Task:  complete annual instructor/advisor clean up (remain active or inactive) received from colleges/departments.
Responsible Party:  OTR

July 31, 2020

Task:  last day to update instructors for summer in CheckMarq:  DENT session 1; GRAD & GSM sessions 2 & 5; HESP session 5; UGRD session 2 & 5.
Responsible Party:  Depts/Colleges/Schools

July 31, 2020

Task:  begin to submit instructor changes through CLSS for summer:  DENT session 1; GRAD & GSM sessions 2 & 5; HESP session 5; UGRD session 2 & 5.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

August 1, 2020

Task:  last day to update instructors for summer in CheckMarq:  HESP 2.
Responsible Party:  Depts/Colleges/Schools

August 7, 2020

Task:  begin to submit instructor changes through CLSS for summer:  HESP 2.  Include reason for late change in the comment section.
Responsible Party:  Depts/Colleges/Schools

August 8, 2020

Task:  summer SOC building opens; new builders are invited to set up training.  Email reminder will be sent.
Responsible Party:  OTR

August 10, 2020

Task:  run query for fall missing instructors.  Notify appropriate departments requesting information as needed.  Deadline is September 17, 2020.
Responsible Party:  OTR

September 9, 2020

Task:  send out request for spring MARQ courses due back September 24, 2020.
Responsible Party:  OTR

September 21, 2020

Task:  spring building closes - no changes can be processed until CLSS reopens in refine mode.
Responsible Party:  OTR

September 21, 2020

Task:  summer SOC building period goes into budget review at noon; CLSS is reviewed by the Chief of Digital Learning; changes continue to be made in CLSS as per the Chief of Digital Learn's discretion.
Responsible Party:  Chief of Digital Learning

September 23-29, 2020

Task:  spring CLSS to reopen in refine mode; all updates must be submitted via the CLSS workflow process except for changes with instructors and enrollment capacity.
Responsible Party:  OTR

September 30, 2020

Task:  changes to spring instructors and enrollment capacities are to be completed directly in CheckMarq.  Departments to double check their spring SOC.
Responsible Party:  Depts/Colleges/Schools

September 30, 2020

Task:  summer building ends at noon.  No updates are to be made until further notice from OTR.
Responsible Party:  OTR

September 30, 2020

Task:  send out request for summer MARQ courses due back October 9, 2020.
Responsible Party:  OTR

September 30, 3030

Task:  begin the spring classroom assigning process.
Responsible Party:  OTR

October 7-28, 2020

Task:  summer CLSS is reopened in refine mode; all updates must be submitted via the CLSS workflow process except for changes with instructors and enrollment capacities.
Responsible Party:  OTR

October 12, 2020

Task:  changes to summer instructors and enrollment capacities are to be completed directly in CheckMarq.  Departments to double check their summer SOC.
Responsible Party:  Depts/Colleges/Schools

October 12, 2020

Task:  spring classroom assigning ends.
Responsible Party:  OTR

October 28, 2020

Task:  spring College/School/Department classroom review period for back-to-back instructors and pedagogical reasons.
Responsible Party:  Depts/Colleges/Schools

October 28, 2020 - November 6, 2020

Task:  deadline for submitting spring classroom changes from the departments for back-to-back instructor schedules or pedagogical reasons.
Responsible Party:  Depts/Colleges/Schools

November 6, 2020

Task:  contact appropriate departments regarding FFP, EOP, Athletes re:  summer reserve caps for courses.
Responsible Party:  OTR

Mid November, 2020

Task:  faculty review period for spring classroom assignments for pedagogical reasons.
Responsible Party:  Faculty

November 11-20, 2020

Task:  4:30 p.m. submission deadline for corrections to spring classroom assignments.  No further changes will be made except for ADA issues and enrollments which exceed room capacities.
Responsible Party:  Depts/Colleges/Schools

November 20, 2020

Task:  spring exams appear in CheckMarq.  Students can access via CheckMarq Student Home.
Responsible Party:  OTR

December 4, 2020

Task:  deadline for summer special program requestors to return summer requests.
Responsible Party:  Depts/Colleges/Schools

December 23, 2020